Grounds Maintenance Services in Supporting U.S. Army Reserve Center in Easton, PA
ID: W15QKN-24-Q-5105Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-PICAPICATINNY ARSENAL, NJ, 07806-5000, USA

NAICS

Solid Waste Collection (562111)

PSC

HOUSEKEEPING- TRASH/GARBAGE COLLECTION (S205)

Original Source

https://sam.gov/opp/9a6e76195f104023856c80bb0319af77/view
Timeline
    Description

    The U.S. Army is seeking a reliable contractor to provide professional grounds maintenance services for two regions: one based in the northern states, the other in the southern states. The primary goal is to maintain a well-presented and polished appearance across military facilities in these regions.

    This contract, valued at an estimated $50,000, requires the successful bidder to manage tasks including mowing, edging, trimming, and general cleanup operations. The contractor must adhere to a strict work schedule, maintain quality control, and follow safety and environmental guidelines. For the northern states, the maintenance work spans from April to November, while the southern states require services from March to November.

    A key focus is on achieving commercial standards of cleanliness and aesthetic appeal, with special attention to mowing grass to a specific height and ensuring prompt removal of clippings. The contractor will also be responsible for trimming around walks, fence lines, and retention ponds, reflecting a detailed and precise approach.

    The Army Center facility, located in Easton, Pennsylvania, has a site size of approximately 2053 square feet, divided into two zones. Zone 1 covers 1220 square feet, and Zone 2 covers 1079 square feet. The solicitation period implies a swift submission deadline.

    To ensure compliance with federal regulations, contractors must refer to the Register of Wage Determinations, which outlines minimum wage requirements for various occupations. The determination applies to contracts valued at $17.20 or more per hour. Compliance with the Service Contract Act is also mandatory.

    The Army encourages prospective bidders to conduct site visits and submit their applications by the due date in August 2024. The evaluation of bids will prioritize past performance and technical expertise in grounds maintenance.

    Interested parties should provide their contact details, complete the Standard Form 1449, and ensure their submissions adhere to the specified format. Additional requirements include a valid Certificate of Insurance and compliance with FAR clause 52.228-5.

    For clarity and simplicity, the Army requests that bidders provide the following details:

    • Name, title, address, email, and telephone number of a primary contact.
    • Pricing details for all Contract Line Item Numbers (CLINs) for the base period and optional periods.
    • Small business classifications, if applicable.

    The primary contact for this opportunity is Nancy Zeng, who can be reached at nancy.m.zeng.civ@army.mil.

    Point(s) of Contact
    Nancy Zeng
    nancy.m.zeng.civ@army.mil
    Amber Mears
    amber.l.mears.civ@army.mil
    Files
    Title
    Posted
    Attachment 0001-PA207 FY24 GROUNDS PWS.pdf
    The government seeks a firm to provide comprehensive grounds maintenance services for military facilities, spanning multiple states across northern and southern regions. The primary objective is to maintain a well-groomed, professional appearance throughout these sites. The scope entails regular mowing, edging, trimming, and cleanup operations, with a focus on quality and timely execution. Contractors are expected to furnish the necessary equipment and personnel, adhering to strict quality control measures. The work schedule varies by region, with northern states requiring services from April to November and southern states from March to November. Contractors must adhere to safety, security, and environmental regulations and will be evaluated based on their ability to meet performance standards and customer satisfaction. The contract, valued at a firm fixed price, aims to commence within a week of award, with key dates including site visits prior to submission deadlines.
    Attachment 0002-PA207_GROUNDSMAINTENANCEMAP_APR2023.pdf
    The US Army Reserve Center (USARC) is seeking grounds maintenance services for a specific site detailed in this comprehensive map. The primary objective is to maintain approximately 2053 square feet of grounds, including mowing, edging, and trimming. The map provides a detailed layout of the site, marking areas that require maintenance, such as parking lots, roads, and sidewalks. The maintenance work is divided into two zones, with Zone 1 covering 1220 square feet and Zone 2 covering 1079 square feet. This information is current as of April 2023. The contract appears to be a fixed-price one, and the USARC seeks a comprehensive solution for these maintenance tasks. The deadline for submissions is impliedly imminent, as the map was produced and verified in April 2023.
    Attachment 0003-Wage Determination No. 2015-4205 Rev. 26 Dated Apr 10 2024.pdf
    The Register of Wage Determinations outlines mandatory minimum wages for various occupations under the Service Contract Act. It applies to contracts generally requiring $17.20 or $12.90 per hour, depending on the award date. The register details wage rates and corresponding occupations, including administrative roles, automotive services, food preparation, health workers, IT occupations, and personal needs roles. These occupations receive fringe benefits, and some are entitled to additional pay for hazardous work and night shifts. The register also outlines procedures for conforming unlisted job classifications and specifies uniform allowance requirements. Contractors must provide paid sick leave under EO 13706 for contracts awarded from January 1, 2017. Key dates relate to contract commencement and submission deadlines for conformance requests, which are processed by the Wage and Hour Division. This information ensures contractors' compliance with the Service Contract Act's requirements for federal service contracts.
    PA207_GROUNDSMAINTENANCEMAP_APR2023-CUI.pdf
    PA207 FY24 GROUNDS PWS.docx
    QUESTIONS AND ANSWERS - W15QKN-24-Q-5105 - 30 JUL 2024.pdf
    The primary objective of this procurement is to engage a contractor for comprehensive grounds maintenance services at a US Army facility in Easton, PA. The focus is on mowing, trimming, and general upkeeping of the facility's outdoor spaces. The facility seeks a thorough and regular maintenance solution, emphasizing grass cutting, weeding, and keeping various areas free of debris. The contractor will be responsible for achieving commercial standards of cleanliness and aesthetics, particularly by mowing grass to a specific height and ensuring prompt removal of clippings. Additionally, the scope entails trimming areas like walks, fence lines, and retention ponds, directing attention to detail. The contract, valued at around $50,000, is expected to run for a significant period. Site visits are highly recommended for prospective bidders, with key dates for submissions and inspections already outlined. Evaluation of proposals will likely prioritize past performance and technical expertise relevant to the above-mentioned grounds maintenance requirements.
    SOLICITATION - W15QKN-24-Q-5105.pdf
    The U.S. Army seeks grounds maintenance services for the SGT Ashly Moyer Memorial USARC facility in Pennsylvania. The goal is to procure commercial items for a firm-fixed-price contract. The base period is 12 months, with four 12-month option periods. Services include mowing, edging, trimming, spring/fall cleanup, weeding/planting bed maintenance, and retention pond upkeep. Offerors must submit their quotes via email by the specified due date. Evaluation criteria include price and compliance with commercial item requirements. The site visit and question deadline is set for July 2024, with quotes due in August 2024. Key contract details and inspection terms are outlined, and offerors must comply with numerous represented clauses, including those related to telecommunications equipment and services.
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