Records Verification Memorandum of Understanding (MOU)
ID: 1204H124R0005Type: Sources Sought
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEPACIFIC NORTHWEST REGIONAL OFFICEPORTLAND, OR, 97204, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

Original Source

https://sam.gov/opp/9d945652f7e04d2892bea1fa7a7b9906/view
Timeline
    Description

    The Department of Agriculture, specifically the U.S. Forest Service's Pacific Northwest Regional Office, is seeking qualified organizations to establish a Memorandum of Understanding (MOU) for the verification of wildland fire personnel qualifications under Virtual Incident Procurement (VIPR) Agreements. The MOU aims to create a framework for verifying the qualifications of contractors in positions requiring advanced training, ensuring compliance with the National Wildfire Coordinating Group (NWCG) standards. This initiative is crucial for enhancing the operational standards and training of personnel involved in wildfire management across Oregon and Washington. Interested providers must submit their applications by October 31, 2024, with selections announced by December 20, 2024. For further inquiries, contact Kevin Toombs at kevin.toombs@usda.gov or Aaron Olmos at aaron.olmos@usda.gov.

    Files
    Title
    Posted
    Application and Approval Process for Personnel Records Verification MOU 2024.docx
    The document outlines the application process for organizations seeking to become Records Verification Providers through a Memorandum of Understanding (MOU) with the U.S. Forest Service (USFS). Applicants must submit detailed descriptions of their organizational procedures, ethics policies, internal control measures, personnel inspection methods, inspector qualifications, and record maintenance plans. Applications must be submitted by October 31, 2024, and selections will be notified by December 20, 2024. Selected providers will be required to supply a list of verification inspectors and participate in workshops to ensure uniformity among MOU providers. The process emphasizes compliance, integrity in inspections, and reliability in reporting, aiming to maintain high standards for personnel records verification across agencies. The application should be sent via mail to the USFS Redmond Air Center, with specified contacts available for inquiries.
    R6 Records Verification MOU Final 2024.docx
    The Memorandum of Understanding (MOU) between the Pacific Northwest Wildfire Coordinating Group (PNWCG) and a designated Verification Provider outlines a collaborative framework to ensure the qualifications of contractor personnel engaged in wildland firefighting under VIPR Agreements. The PNWCG is responsible for overseeing wildland fire management across Oregon and Washington and mandates that all personnel meet the National Wildfire Coordinating Group (NWCG) standards. The MOU defines the Provider's role in verifying qualifications, allowing for the recognition of Incident Qualification Cards and facilitating necessary checks to maintain compliance. Key provisions include monitoring of records, timely documentation of qualifications, and a commitment to quality assurance. The agreement emphasizes mutual benefits while clarifying non-binding terms, liability, and the termination process. It recognizes the importance of private contractors in wildfire management and aims to enhance training and operational standards while ensuring that all personnel meet the required specifications for wildland firefighting. This partnership is crucial for improving wildfire response and ensuring appropriate training and qualifications for personnel involved in firefighting efforts within the Pacific Northwest. The MOU is effective until January 15, 2030, unless renewed.
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    Records Verification Memorandum of Understanding (MOU)
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