Combined Synopsis/Solicitation - Tree Maintenance Services (Hurricane Beryl), Houston National Cemetery
ID: 36C78624Q50392Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/98501e414319403f9f5655d702339374/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotations for tree maintenance services at the Houston National Cemetery, following the impact of Hurricane Beryl. The contract requires a Certified Arborist to oversee a one-time service that includes the removal of large and medium trees, pruning, trimming, and debris disposal, ensuring compliance with safety and environmental standards in a sensitive setting. This procurement is particularly significant as it is a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, emphasizing the government's commitment to supporting veteran-owned enterprises. Interested offerors must submit their quotes by 3 PM EST on September 13, 2024, and can direct inquiries to Brian Werner at brian.werner2@va.gov.

    Point(s) of Contact
    Brian Werner
    brian.werner2@va.gov
    Files
    Title
    Posted
    36C78624Q50392 Contract Clauses.docx
    This document outlines the key terms and conditions for contracts related to the federal acquisition process, with a focus on requirements for contractors. It includes clauses pertaining to registration in the System for Award Management (SAM), contractors’ responsibilities regarding employee whistleblower rights, and maintenance of Commercial and Government Entity (CAGE) codes. This ensures that contractors remain compliant with government standards throughout contract performance. It also addresses provisions specific to service-disabled veteran-owned small businesses (SDVOSBs), highlighting the exclusive solicitation of offers only from verified SDVOSBs and emphasizing compliance with federal small business regulations. Other clauses discussed detail payment requirements, whistleblower protections, contract administration, and employee identification verification. The primary purpose of this document is to standardize contract terms to ensure accountability, compliance, and protection of rights for contractors and employees, particularly in government-funded projects. Furthermore, it reflects the government’s commitment to supporting small businesses, especially those owned by veterans, while outlining the legal and operational framework for contract execution and financial transactions.
    36C78624Q50392 Solicitation Provisions.docx
    The solicitation referenced as 36C78624Q50392 outlines the criteria and provisions for a contract awarding process related to tree maintenance services, specifying a Lowest Price Technically Acceptable (LPTA) evaluation approach. Offerors must submit their quotes along with essential documents, including fully completed Price Schedules and relevant solicitation provisions to be eligible for consideration. A Certified Arborist with at least three years of supervisory experience is required to manage the site work, except for tasks related to trash and debris removal. The document emphasizes strict adherence to offer submission guidelines, mandatory registration in the System for Award Management (SAM), and the importance of compliance with federal regulations regarding certifications and representations. Additional provisions address eligibility criteria for small businesses, conditions around pricing and award notifications, and the expectation of providing technical compliance details. The comprehensive nature of the document aims to ensure transparency, accountability, and fairness in the procurement process while encouraging participation from diverse business entities.
    SOW Houston Hurricane Tree Maint.docx
    The National Cemetery Administration (NCA) of the Department of Veteran Affairs is planning a contract for tree maintenance services at the Houston National Cemetery. This contract involves a one-time service including tree and stump removal, pruning, trimming, and debris disposal. A Certified Arborist is required to oversee the work for a minimum of eight hours per day to ensure compliance with all specifications and to maintain decorum in the sensitive environment. The project includes the removal of six large trees (over 40 feet) and two medium trees (between 25-40 feet), as well as trimming or pruning of several other trees. The contractor must adhere to specific safety and environmental standards, including the appropriate disposal of waste, prevention of damage to surrounding structures, and appropriate conduct of personnel. All work must be executed during specified hours and is subject to oversight to avoid interfering with cemetery operations and visitors. Additionally, contractors must maintain all safety regulations, including licensing and insurance requirements, while upholding a professional demeanor in the presence of grieving individuals. The meticulous details outlined reflect the NCA's commitment to preserving the integrity of the cemetery while addressing necessary maintenance.
    Lifecycle
    Title
    Type
    Combined Synopsis/Solicitation - Tree Maintenance Services (Hurricane Beryl), Houston National Cemetery
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    Combined Synopsis/Solicitation
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