J041--Heating and Cooling | HVAC Repair on non-BAS | Board Room Roof Top Unit Replacement |

Published Date
October 10th, 2023
Response Deadline
October 23rd, 2023
Department of Veterans Affairs Philadelphia VAMC 3900 Woodlawn Avenue
Philadelphia, 19104, USA
Notice Type
Combined Synopsis/Solicitation
Solicitation No.





Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)


The Department of Veterans Affairs, in support of the Philadelphia VAMC, is seeking to replace the TRANE RTU System with an exact replacement or modern equivalent. This procurement is for maintenance, repair, and rebuilding of equipment - refrigeration, air conditioning, and air circulating equipment. The service is typically used to ensure proper functioning and efficiency of HVAC systems in healthcare facilities. The place of performance is Philadelphia, PA. The solicitation is a combined synopsis/solicitation for commercial items and is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The response deadline is October 12, 2023, at 1:00pm Eastern Time. For more information, contact Lakeisiha Davenport at Lakeisiha.Davenport@va.gov or (412)822-3777.


Solicitation Amendment 0001 is issued to extend the close date, provide site visit information, and to answer questions. 1. The close date for this solicitation has been extended to October 23, 2023 at 1:00pm est. 2. Contractor is required to sign and return the amendment with Section I Administrative as directed by the addenda to FAR 52.212-1. See Attachment A. 3. Contractor questions and answers are included in B. 4. Site visit information is included in Attachment C. Quote Submission Instructions: A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination. 1) Quotes shall be submitted through via email. 2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. Attachments shall include separated documents and titled similar to the below: a) Section I b) Section II c) Section III Any additional attachments, in addition to the above, will be identified below. The vendors are able to separate the Sections into additional parts (Section I - Part A, Section I Part B, etc.) if they find their attachments are too large. 3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may automatically be considered non-responsive and not evaluated. B. Section I Administrative/Regulatory Page limit: None. Please be advised that this Section is not sent for technical evaluation. 1) Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. If exception to 52.222-41 applies in accordance with 52.204-8(c)(2)(v) or 52.212-3(k)(1) or 52.204-8(c)(2)(vi) or 52.212-3(k)(2) response shall include the certification as to which exception is applicable and why. 2) Vendors are advised that the requirements of 13 CFR § 125.6 are applicable to this solicitation and shall respond accordingly. The vendor shall include a breakdown regarding what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor s business name and SAM/DUNS. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination. 3) Completed Certificate of Compliance for Services and Construction 852.219-77 shall be submitted. Failure to complete, sign and submit this certification will automatically result in a non-responsive determination and no further consideration for award. 4) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov. C. Section II Technical Please Note this section is not sent for Technical Evaluation. Page limit: 10 pages including any coversheets and table of contents. Exclusions to the page count are noted below. 1) Vendors shall provide a narrative which fully demonstrates how the offeror intends to meet the requirements of the Statement of Work (SOW). The following should also be submitted/addressed: a) Vendors shall provide a detailed narrative which fully demonstrates how the offeror will meet the requirements found in the Statement of Work (SOW). A cut and paste of the SOW as the offeror s response is not an acceptable response. b) Contractor shall submit manufacturer spec sheets for all proposed equipment. c) A narrative describing three previous projects of similar scope for demo and replacement of walker in coolers completed in the past five years. The vendor should detail the location of the services, size of equipment, and maintenance and set-up operations performed. D. Section III Price. Please note, this section is not sent to the technical evaluators. Failure to follow these instructors may result in a non-responsive determination. Vendors shall include: 1) Completed (Pricing Sheet attached to solicitation notice). a) Please only input unit prices and verify calculations on pricing schedule. b) It is not permissible for offerors to use offeror created CLINs or SUBCLINs. II. 52.212-2 - Evaluation of Quotations Offers IAW FAR 13.106-2 The Government intends to award a contract based on LPTA in response to this solicitation. Any award resulting from this solicitation will be issued on a Standard Form 1449. The period of performance (POP) is estimated 11/1/2023 3/31/2024. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov. No questions will be answered in response to this amendment. Any questions relating to previous (or current) award information shall be directed to the appropriate FOIA office.

Contact Information

PrimaryLakeisiha DavenportContract Specialist
(412) 822-3777
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