9-Cell SRF Cavities / L2CMRB
ID: SLAC_RFP_349410(RH)Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFSLAC Natl Accel Lab -DOE ContractorMenlo Park, CA, 94025, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/73bce1b379ab46cabaae5997374bb5dd/view
Timeline
    Description

    The Department of Energy, through the SLAC National Accelerator Laboratory, is soliciting proposals for the fabrication and delivery of up to twenty-eight 1.3 GHz superconducting radiofrequency (SRF) dressed cavities as part of the LCLS-II-HE project. Offerors are required to submit a firm-fixed-price proposal that adheres to the provided Statement of Work and technical specifications, with a qualification phase mandated for suppliers lacking prior experience in producing SRF cavities for this project. This procurement is critical for advancing scientific research in particle acceleration technology, which plays a vital role in various applications, including materials science and biology. Proposals must be submitted electronically in PDF format by October 15, 2024, at 5:00 PM PDT, and interested parties can contact Ryan Hodges at rhodges@slac.stanford.edu or by phone at 650-926-3464 for further information.

    Point(s) of Contact
    Ryan Hodges
    (650) 926-3464
    rhodges@slac.stanford.edu
    Files
    Title
    Posted
    11.1_RFP_Sec_L_Business Proposal Qualification Checklist.docx
    The Business Proposal Qualification Checklist outlines essential submission requirements for vendors responding to a government RFP. Organized into three main evaluation factors, it assesses the offeror's financial standing, pricing, and acceptance of terms and conditions. Factor 1 focuses on financial stability, requiring audited financial statements and a current Dun and Bradstreet report. Evaluations will determine the offeror's financial responsibility and risk level. Factor 2 involves the pricing structure and the completion of various documentation, including subcontracting plans and necessary certifications, which will be reviewed for completeness and reasonableness. Factor 3 stipulates the need for acceptance of the solicitation's terms and conditions, including a Non-Disclosure Agreement for awarded contracts. Offerors must also outline any exceptions to these terms at the time of submission. This checklist is pivotal for ensuring that proposals meet government standards and facilitate a transparent evaluation process for federal contracting opportunities.
    11.2_Past_Performance_Questionnaire.docx
    The Past Performance Questionnaire is a structured form used to evaluate a contractor's performance on a specific government contract. It requires contractors to provide contract identification details, such as contract name, type, value, period of performance, and geographic scope. Evaluators then assess the contractor’s performance based on criteria such as technical expertise, innovation, management responsiveness, program management, personnel management, and adherence to project deadlines by indicating whether performance was satisfactory or unsatisfactory. Additional comments from evaluators are encouraged for a comprehensive assessment. This document serves a vital function in the context of federal Grants and RFPs, allowing agencies to evaluate previous contractor effectiveness and reliability. Through this formalized evaluation, agencies aim to ensure that selected contractors can meet their operational needs efficiently and effectively, ultimately contributing to better project outcomes and stakeholder satisfaction.
    11.3_Clarifications.docx
    This document serves as a Request for Clarifications for RFP 349410(RH) concerning the procurement of 9-Cell Superconducting Radio Frequency (SRF) Cavities for the LCLS-II-HE project. The submission deadline for offerors is set for September 27, 2024, at 5:00 PM PST. The excerpt includes sections for the offeror's name, the date of submission, document references, posed questions, and responses. It outlines a structured format for prospective vendors to seek clarifications on the RFP, ensuring the clarity and precision needed to prepare adequate proposals. The format encourages dialogue between offerors and the issuing agency, which is essential for meeting project specifications effectively. Overall, the document highlights the federal government's commitment to a transparent procurement process, fostering fair competition and innovation in responses to its needs.
    Amendment_01_RFP_349410(RH).pdf
    The SLAC National Accelerator Laboratory has issued an amendment to a solicitation regarding RFP number 349410(RH) for SRF Dressed Cavities. This amendment extends the proposal due date from October 8, 2024, to October 15, 2024, at 5:00 PM Pacific Daylight Time. The amendment, effective September 25, 2024, maintains all other terms and conditions from the original solicitation and does not alter the total value of the associated contract. Interested bidders must acknowledge receipt of this amendment prior to the revised due date to ensure their offers are considered. Compliance with the acknowledgment process is critical; failure to do so may result in rejection of their proposals. The document underscores SLAC's commitment to providing adequate time for potential sellers to prepare their submissions in response to federal procurement processes.
    RFP 349410(RH)_Full_Package.pdf
    The SLAC National Accelerator Laboratory has issued a Request for Proposal (RFP) SLAC 349410(RH) for the fabrication and delivery of up to twenty-eight 1.3 GHz superconducting radiofrequency (SRF) dressed cavities. Offerors must provide a firm-fixed-price proposal that includes necessary materials, labor, and testing, adhering to the defined Statement of Work (SOW) and technical specifications. A qualification phase is mandatory for suppliers without prior experience in producing SRF cavities for the LCLS-II-HE project. Proposals are due by October 8, 2024, and will be evaluated based on their overall value, considering both cost and technical merit. The anticipated subcontract type is firm-fixed-price, with the award decision scheduled for November 5, 2024. Offerors must register with the System for Award Management (SAM) to be eligible. The contract includes specific delivery instructions, payment terms, and compliance with quality control standards. SLAC reserves the right to amend the solicitation and to reject any proposals that do not meet the required qualifications or documentation. This RFP reflects the laboratory's ongoing commitment to advancing scientific research while ensuring robust procurement processes.
    Lifecycle
    Title
    Type
    9-Cell SRF Cavities / L2CMRB
    Currently viewing
    Combined Synopsis/Solicitation
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