Calligraphy Services
ID: 19AQMM24R0250Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - AQM MOMENTUMWASHINGTON, DC, 20520, USA

NAICS

Stationery and Office Supplies Merchant Wholesalers (424120)

PSC

MISCELLANEOUS ITEMS (9999)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/c504ecbcbc974bf0a5d36478fbc3cfb3/view
Timeline
    Description

    The U.S. Department of State is seeking qualified vendors to provide calligraphy services for the Office of Presidential Appointments, with a focus on producing hand-lettered commissions for various presidential and foreign service appointments. The procurement aims to establish a firm-fixed price multiple award Blanket Purchase Agreement (BPA) for a base year and four one-year option periods, emphasizing the need for high-quality, prompt service while maintaining confidentiality due to the sensitive nature of the commissions. Interested vendors must submit proposals by October 7, 2024, at 4:00 PM EST, and can direct inquiries to Barbra Postell at postellbj@state.gov. The opportunity is set aside for small businesses, and further details, including pricing structures and specific requirements, can be found in the attached documents.

    Point(s) of Contact
    Barbra Postell
    postellbj@state.gov
    Files
    Title
    Posted
    QUESTIONS AND ANSWERS for Calligraphy Services (1).docx
    The document consists of a Q&A section for an RFP (19AQMM24R0250) regarding Calligraphy Services targeted at vendors. Key points include that courier costs are reimbursable without specific limits, and while printing services are optional, they will not affect bid competitiveness as per the SOW guidelines. The current contractors and pricing details remain unspecified. Proposals will be evaluated based on the lowest price technically acceptable, and submissions must include a price sheet and required samples. Subcontracting is allowed, with payments facilitated through P cards. The contract is expected to start around November 1st and does not involve upfront costs. Commission printing requires permanent black ink, with requests for higher numbers expected at intervals throughout the year. Finally, the program office is open to extending the proposal submission deadline by five days. Overall, the document serves to clarify vendor inquiries related to the solicitation process surrounding Calligraphy Services for the Department of State.
    RFB_Calligraphy Examples_ Word Count_July 2024.pdf
    The document outlines the specifications for formal commissions related to presidential appointments across seven types, including PAS (Presidential Appointment with Senate confirmation), PA (Presidential Appointment without Senate consent), WHS (White House Staff), Ambassador, Cabinet, Labor, and a Partially Printed format. Each commission type has designated dimensions, calligraphy styles, and content requirements, detailing the essential elements that must be included, such as the President's name, nominee's details, title, and specific phrases. The process for adding the official appointment date is highlighted, involving a courier system to manage signed commissions between the President and the calligrapher. This systematic approach ensures that presidential commissions adhere to both aesthetic and formal standards for government documentation. The emphasis on commission types and their meticulous requirements illustrates the structured nature of governmental appointments and recognition, illustrating the importance of tradition and formality within U.S. governance procedures.
    RFB_Calligraphy Vendor Pricing Worksheet_August 2024.xlsx
    The document outlines a pricing structure for calligraphic commissions provided by a company under government contracts, detailing base and option year rates across various commission types. Each commission specifies turnaround times, word count limits, and respective costs for standard and rush (expedited) services. Categories include Presidential Confirmation, White House Staff, Ambassador, and Cabinet Officer commissions, along with options for partially printed commissions and special requests. The primary purpose of the document is to present a comprehensive proposal for calligraphy services, emphasizing costs associated with different turnaround times and requirements for wording. The structured format categorizes varying commission types and respective pricing, providing a clear comparison to facilitate decision-making for governmental entities engaging in RFP processes. Overall, this pricing document is critical for federal and state agencies to understand service offerings and associated costs while ensuring compliance with procurement guidelines and timelines.
    RFB_SOW_GTM-PAS_Calligraphy Services_July 2024 copy.docx
    The document outlines a Statement of Work (SOW) from the U.S. Department of State’s Office of Presidential Appointments, focusing on the procurement of hand-lettered calligraphy services for various Presidential commissions and Foreign Service commissions. The goal is to ensure high-quality, prompt customer service while maintaining confidentiality due to the sensitive nature of the information involved. The scope includes calligraphy for different types of commissions, with specific dimensions provided, and the option for vendors to offer courier services for document delivery. The timeline for service delivery varies depending on the type of commission and any rush requests, which may require expedited turnaround. Contractors must be located within the D.C. metro area and use permanent, archival-quality inks. Vendors are evaluated based on a submission of samples of their calligraphy work. Confidentiality and restrictions on information dissemination are paramount, requiring contractors to adhere strictly to privacy protocols. This RFP serves as a call for qualified vendors to engage in a contract with the Department, ensuring adherence to quality standards and timelines in handling official documentation.
    SF30-19AQMM24R0250.pdf
    The document is an amendment to a government solicitation, outlining the procedures for acknowledging receipt and making changes to submitted offers. Contractors must respond to the amendment before the specified deadline to avoid rejection of their bids. The amendment specifies that acknowledgment can be made by completing specific items on the form or through separate communication referencing the amendment and solicitation numbers. The key change announced is an extension of the proposal submission deadline to October 7th, 2024, at 4:00 PM EST, with submissions directed to a designated email address. Detailed instructions are provided for various form sections, including the contract ID, effective date, and submission details, maintaining adherence to government standards for amendments and modifications. This document plays a crucial role in ensuring compliance within federal procurement processes, enabling potential contractors to submit revised or new proposals in response to the updated solicitation information.
    Lifecycle
    Title
    Type
    Calligraphy Services
    Currently viewing
    Solicitation
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