Web Based Postage Services
ID: RFQ000913Type: Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL BUREAU OF INVESTIGATIONFBI-JEHWASHINGTON, DC, 20535, USA

NAICS

All Other Business Support Services (561499)

PSC

SUPPORT- ADMINISTRATIVE: MAILING/DISTRIBUTION (R604)

Original Source

https://sam.gov/opp/8f6752c0218b4463a1861f2578af1196/view
Timeline
    Description

    The Federal Bureau of Investigation (FBI) is soliciting proposals for a contract to provide web-based postage services across 331 locations nationwide, commencing on September 29, 2024. The contract aims to establish a firm fixed price for a base year with four optional one-year extensions, focusing on services such as postage weighing, calculation, printing, and tracking, all compliant with United States Postal Service (USPS) regulations. This procurement is critical for enhancing the FBI's mail processing efficiency and reducing associated costs, with a total contract ceiling of $400,000. Interested vendors must submit their firm-fixed price quotes by September 23, 2024, and ensure they are authorized USPS contractors; for further inquiries, they can contact Holly Cloud at hcloud@fbi.gov.

    Point(s) of Contact
    Holly Cloud
    hcloud@fbi.gov
    Files
    Title
    Posted
    Attachment B_Past Performance Questionnaire.pdf
    The document comprises a Past Performance Questionnaire for a prospective offeror responding to a Department of Justice solicitation for Persistent Systems Products and Accessories. It seeks detailed evaluations from listed performance references to aid in the awarding of a federal contract. Evaluators are asked to provide factual, accurate, and timely feedback on various performance aspects, including quality of work, adherence to delivery schedules, problem-solving initiative, responsiveness to technical direction, and the reliability of key personnel. Each area is graded from "Exceptional" to "Unsatisfactory," with space allocated for additional comments. Furthermore, references must indicate whether the contractor has faced any performance-related notices and whether they would select the contractor again based on their overall performance. The completed questionnaire is to be submitted electronically to a specified contact at the FBI, reinforcing the structured approach to evaluating contractor capabilities in federal procurements.
    RFQ000913_Web Based Postage Services.pdf
    The Federal Bureau of Investigation (FBI) is soliciting proposals for a contract to provide web-based postage services that span five years, consisting of one base year and four option years. The services are intended for 331 FBI locations across the U.S., beginning on September 29, 2024. Interested vendors must ensure their submission aligns with specific requirements, including firm-fixed pricing and being an authorized United States Postal Service (USPS) contractor. The total contract ceiling is set at $400,000. The vendor must facilitate 24/7 access to a secure online platform for postage management, including weighing, calculating, and printing postage. Additional responsibilities involve equipment provisions, updated postage rates, technical support, and adhering to USPS regulations. Quotations must be submitted by September 23, 2024, with all proposals remaining valid for 90 days post-submission. The contracting process emphasizes technical capability, past performance, and pricing in the evaluation criteria. The document includes extensive compliance details relating to privacy, data management, and security protocols needed to protect sensitive information, alongside requirements for invoicing and documentation submission through a secure platform. The RFP emphasizes the FBI's emphasis on maintaining efficient, compliant, and secure operations through this required procurement.
    SAM.gov RFQ000913_Web Based Postage Services_Amendment 1.pdf
    The Federal Bureau of Investigation (FBI) has issued a Request for Quotation (RFQ) for Web-Based Postage Services, intending to establish a Firm Fixed Price contract for one base year with four optional one-year extensions. The contract is set to commence on September 29, 2024, and will serve 331 FBI offices nationwide, incorporating services such as postage calculation, digital scales, tracking, and technical support. Contractors must submit firm-fixed price quotes by September 23, 2024, and validate that they are authorized USPS contractors. The contract entails strict compliance with federal regulations, including submission standards, past performance evaluations, and security measures for handling sensitive information. The FBI aims to award the contract based on technical acceptability and competitive pricing, emphasizing the importance of providing documentation that substantiates an offeror's capability and experience. Additionally, the proposal must include a comprehensive pricing structure for each service type over the contract's duration. The anticipated contract ceiling is $400,000, covering both the base and option years. The RFQ outlines essential obligations, including electronic invoicing procedures and adherence to strict security and privacy protocols.
    SOW Web Based Postage_Amendment 1_2024-09-17.pdf
    The Federal Bureau of Investigation (FBI) is seeking to procure 24/7 web-based postage meter services for its Finance and Facilities Division across 331 locations. This contract requires the services of a USPS-approved vendor, who will provide automated postage weighing, calculation, and printing via a secure online platform. Key deliverables include training, maintenance, and the provision of digital scales and thermal label printers compatible with the new system. The contractor will manage a master account allowing oversight of user accounts, expenditures, and supplies via credit card. Primary objectives are to streamline mail processing and reduce associated costs while ensuring compliance with USPS regulations. The contract spans a base period starting September 2024, with four option periods extending to August 2029. The contractor will also be responsible for ongoing technical support, application updates, and addressing service call patterns. Secure electronic invoicing will be mandated through the Invoice Processing Platform (IPP), with strict guidelines for invoice submission and access management outlined for vendors. All interactions with the government representatives will be facilitated by the designated contracting officer and representative. This procurement reflects the FBI's commitment to modernizing its operational capabilities while ensuring efficient service delivery.
    SOW Web Based Postage _RFQ000913.pdf
    The Federal Bureau of Investigation (FBI) seeks to procure 24/7 web-based postage meter services for its Finance and Facilities Division, covering 331 locations. The service will facilitate weighing, calculating, and printing postage via an approved USPS vendor, ensuring compliance with USPS regulations. Key objectives include reducing mailing costs by utilizing a fully integrated rate shipping system and providing digital scales and associated supplies. The contractor must manage user accounts, deliver digital scales, offer ongoing training, and provide technical support. Each location will establish multiple user accounts to enable detailed monitoring of postage use, with a Corporate Admin account for overarching management. The contract demands regular reporting and tracking of service calls, ensuring responsiveness to user needs. Performance is expected across various FBI facilities, with an initial contract term spanning from September 2024 to August 2025, followed by four potential one-year extensions. The document outlines strict invoicing requirements via an electronic platform and emphasizes the importance of ongoing technological upgrades at no additional cost. This procurement is critical for the FBI's mail processing efficiency and operational cost management.
    Lifecycle
    Title
    Type
    Web Based Postage Services
    Currently viewing
    Solicitation
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