The U.S. Naval Academy is organizing a Centers of Influence (COI) Orientation Visit program scheduled for February 24-27, 2025, aimed at engaging high school counselors, educators, and community leaders to bolster admissions outreach. The initiative, ongoing since 1998, seeks to educate attendees to enhance local recruitment for qualified candidates to the Academy. The program will accommodate approximately 100 out-of-town visitors requiring lodging in Annapolis, Maryland, with a focus on providing single-occupancy rooms for three nights. The selected hotel must meet specific requirements, including hosting a welcome reception for 125 attendees, providing daily breakfasts, and ensuring suitable parking and shuttle services. The hotel’s location must facilitate easy transportation to the Naval Academy, and it should have adequate space for registration and event activities. This contract is intended to support the Naval Academy’s mission of increasing applicant diversity by leveraging the influence of educational and community leaders through this strategic outreach effort. The proposal includes specific tasks like menu planning and a clear pricing structure without additional costs, emphasizing a professional experience that aligns with the Academy's prestigious image.

The document outlines a solicitation for the U.S. Naval Academy's Centers of Influence (COI) Orientation Visit program scheduled for February 2025. It aims to educate high school educators and community leaders to enhance the recruitment of qualified candidates for the Navy. The primary requirement is for a hotel in Annapolis, Maryland, to accommodate 100 guests for three nights, ensure non-smoking rooms, and manage certain incidental costs. The hotel will also host a welcome reception with specific catering requirements and provide daily breakfast for attendees. The solicitation specifies the need for adequate registration areas, courtesy shuttle service, and parking arrangements, emphasizing the Naval Academy's standards. Applicants must demonstrate their ability to meet these detailed requirements, as the contract will be awarded based on a lowest price technically acceptable evaluation. Thus, the purpose of the document is to establish the terms for lodging and event services necessary for the academy’s outreach efforts, crucial for identifying and attracting future applicants.