U.S. Senate Sergeant at Arms Photographic Services - BPA
ID: 2024-R-074Type: Solicitation
Overview

Buyer

SENATE, THETHE UNITED STATES SENATE SERGEANT AT ARMSSENATE SERGEANT AT ARMSWashington, DC, 20510, USA

NAICS

Photographic ServicesT (54192)

PSC

PHOTO/MAP/PRINT/PUBLICATION- GENERAL PHOTOGRAPHIC: STILL (T010)

Original Source

https://sam.gov/opp/fb535b436241425787d5b8a35e0039f0/view
Timeline
    Description

    The United States Senate Sergeant at Arms (SAA) is seeking qualified contractors to provide comprehensive photographic services through a Multiple Award Blanket Purchase Agreement (BPA). The procurement includes a range of services such as event coverage, portrait photography, short-form video production, and post-production editing to support Senate Members, Committees, and SAA leadership. These services are critical for enhancing communication strategies and documenting Senate activities. Interested vendors must be U.S.-based, registered in the System for Award Management (SAM), and demonstrate relevant experience and qualifications. Proposals are to be submitted on a Firm-Fixed-Price basis, with a contract term of 12 months and four optional extensions. For inquiries, contact Tonia Courtney at zemirah_courtney@saa.senate.gov or call 202-909-9017.

    Point(s) of Contact
    Tonia Courtney
    (202) 909-9017
    zemirah_courtney@saa.senate.gov
    Files
    Title
    Posted
    Attachment J-1 Pricing Table Photographic Services (1).xlsx
    The document outlines the pricing table for a Request for Quotation (RFQ) issued by the U.S. Senate Office of the Sergeant at Arms (SAA) for photographic services, under solicitation 2024-R-074. It specifies the labor categories required, such as Photographer and Visual Information Specialist, with a breakdown of pricing per hour for multiple option years extending from 2024 to 2029. The proposal is to be submitted on a Firm-Fixed-Price basis, with additional requirements for shipping information. Vendors are also required to provide mandatory information, including company identification and tax details. Key elements of the document revolve around transparency in pricing, structured timelines for the proposal, and the necessary qualifications for bidders to comply with regulatory standards. This RFP is part of the federal procurement process, aimed at acquiring professional services critical to Senate operations.
    Attachment J-2 Standard Operating Procedures for Cybersecurity.pdf
    The U.S. Senate Sergeant at Arms (SAA) has established comprehensive Standard Operating Procedures (SOPs) for cybersecurity encompassing information systems and networks. The document outlines the policies and responsibilities aimed at protecting sensitive data from unauthorized access or modification, ensuring the confidentiality, integrity, and availability of Senate information. Key components include security protocols for personnel, project management, system administration, and user guidelines, stressing the importance of compliance and accountability among Senate staff and contractors. The SAA's Cybersecurity Department serves as the central authority for monitoring security incidents, providing advice, and facilitating training. Contractor access to systems is tightly regulated, requiring background checks and strict adherence to established security protocols to mitigate risks associated with system vulnerabilities. The SOPs emphasize continuous improvement in security practices, reporting mechanisms for incident management, and requirements for software and data integrity. This framework ensures that Senate information systems remain protected against internal and external threats, reflecting the commitment to maintaining public trust and legislative functionality amidst evolving cybersecurity challenges.
    Attachment J-3 Past Performance Questionnaire.docx
    The U.S. Senate Sergeant at Arms issued a Past Performance Questionnaire as part of Solicitation 2024-R-074 to gather information for Multiple Blanket Purchase Agreements (BPAs) for photography services. Offerors are required to provide details about their previous contracts, such as the name, number, type, project name, and performance period, alongside a brief description of the work. References from the offeror's past projects must evaluate the contractor on multiple performance aspects using a coded rating system (Exceptional to Unsatisfactory). The evaluation includes assessments of contract fulfillment, delivery timelines, problem identification, personnel expertise, program management, cost management, and overall contractor performance. The questionnaire also seeks to understand whether the reference would hire the contractor again, along with any relevant comments. This structured approach aims to ensure that only contractors with proven performance are considered for future Senate-related photography projects, highlighting the importance of past experience in the federal procurement process.
    Solicitation Photographic Services 2024-R-074.pdf
    The document outlines a Multiple Award Blanket Purchase Agreement (BPA) solicited by the United States Senate's Office of the Sergeant at Arms, specifically for photography and videography services. It highlights the need for contractor support to provide high-quality photography and short-form video production for Senate events, meetings, and member communications. The BPA is structured to allow for multiple calls and includes a set term of 12 months with four optional extensions. Key requirements stipulate that contractors must be U.S.-based with active registration in the System for Award Management (SAM) and have personnel with relevant qualifications and experience in photography, videography, and post-production tasks. The document also emphasizes adherence to Senate security protocols, submission of invoices following specific guidelines, and the obligation to maintain high performance standards. Moreover, the contract includes clauses on liability, confidentiality, cybersecurity, and the necessary procedures for inspection and acceptance of services. The purpose of this BPA is to secure reliable photography and videography support that aligns with the Senate’s evolving communication strategies while ensuring compliance with federal procurement regulations.
    Lifecycle
    Title
    Type
    U.S. Senate Sergeant at Arms Photographic Services - BPA
    Currently viewing
    Solicitation
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