SCIENTIFIC WALKING FREEZER TO THE NOAA SHIP HB
ID: 1333MK25Q0096Type: Combined Synopsis/Solicitation
Overview

Buyer

COMMERCE, DEPARTMENT OFNATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATIONDEPT OF COMMERCE NOAAKANSAS CITY, MO, 64106, USA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

REFRIGERATION EQUIPMENT (4110)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/f2c516772de14c6486732602df7ad7e5/view
Timeline
    Description

    The National Oceanic and Atmospheric Administration (NOAA) is seeking quotations for a scientific walk-in freezer to be installed on the NOAA Ship Henry Bigelow, necessitated by the deterioration of the existing unit. The procurement aims to replace the freezer structure while reusing the existing refrigeration equipment, with delivery expected at Naval Station Newport, Rhode Island, by September 30, 2025. This acquisition is set aside exclusively for small businesses, emphasizing the importance of compliance with federal acquisition regulations and the need for authorized dealers or distributors of the specified equipment. Interested vendors must submit their proposals by July 3, 2025, and direct any inquiries to Alexander Cancela at alexander.cancela@noaa.gov by June 25, 2025.

    Point(s) of Contact
    CANCELA, ALEXANDER
    ALEXANDER.CANCELA@NOAA.GOV
    Files
    Title
    Posted
    Drawings_05-AR-47486-02_R1_Revised.pdf
    The document outlines specifications for a Fisheries Research Vessel (FRV40-2) freezer construction, commissioned by Maritime Services Corporation based in Hood River, OR, for use in Seattle, WA. It details the materials and construction techniques for various components of the freezer, including wall, ceiling, and floor panels made from high-density urethane with galvanized steel finishes. The document specifies dimensions and design features of insulated freezer doors, equipped with stainless steel frames, magnetic gaskets, and heating elements to prevent ice build-up. It includes alterations to initial components, such as changes to the threshold dimensions, door relocations, and materials for the floor finish and doors. The sections are organized to provide a clear overview of construction standards alongside detailed specifications for parts and dimensions, crucial for ensuring compliance with safety and functional requirements for scientific equipment in fisheries research. This document serves as a technical guideline pivotal for contractors bidding on or fulfilling federal and state RFPs related to marine research equipment.
    Reference_Manual.pdf
    The document outlines the installation and maintenance procedures for Imperial Brown's walk-in coolers and freezers, providing essential guidance on shipping, assembly, electrical requirements, safety protocols, and periodic maintenance. Key sections detail the necessary tools for installation, the handling of refrigeration systems, and safety warnings regarding panel installation and equipment handling. Emphasis is placed on following provided Shop Prints that specify dimensions and methods for anchoring wall and floor panels, as well as installing doors and refrigeration units. The warranty details underscore the importance of correct installation to maintain coverage, highlighting acceptable operating conditions and the necessity for qualified professionals to ensure compliance with state and local codes. This guide serves as a vital resource for contractors, ensuring effective and safe installation processes aligned with federal planning guidelines for public health and safety in built environments.
    Sol_1333MK25Q0096_Amd_0001.pdf
    The document is an amendment (0001) to solicitation number 1333MK25Q0096, which addresses vendor inquiries and extends the offer due date for a project involving the replacement of a panelized freezer structure. It confirms that refrigeration equipment is not included in the solicitation, as existing systems will be reused. Delivery coordination responsibilities rest with the awarded shipyard, ensuring a smooth transition when the new freezer is delivered. The government emphasizes that the award criteria will include authorized vendor status, delivery timelines, and pricing, while value-added services such as expedited lead times or installation support will also be considered. The amendment underlines the importance of submitting acknowledgment of receipt and any changes to offers by specified methods to prevent rejection. All original terms and conditions remain unchanged, reaffirming the commitment to maintain integrity in the contracting process. Overall, this amendment serves to clarify project requirements and enhance vendor participation in the procurement process.
    Sol_1333MK25Q0096.pdf
    The document outlines a request for quotations (RFQ) for providing a scientific walk-in freezer to the NOAA Ship Henry Bigelow. This acquisition is exclusively set aside for small businesses, specifically targeting vendors who are authorized dealers or distributors of Imperial Brown, the original equipment manufacturer (OEM) of the required freezer. The RFQ specifies the need for a complete replacement due to the deterioration of the existing unit, with the delivery location being Naval Station Newport in Rhode Island. Contractors must submit detailed proposals, including their name, unique entity identifier, and a breakdown of costs, encompassing shipping. They also need to acknowledge any amendments to the solicitation and agree to the terms laid out. The selection process will prioritize availability, adherence to specifications, and competitive pricing. Interested parties must register with the System for Award Management (SAM) and ensure compliance with all relevant federal acquisition regulations. The deadline for submission is July 3, 2025, with inquiries due by June 25, 2025. Overall, this document emphasizes the importance of compliance with federal contracting procedures while promoting opportunities for small businesses in the procurement process.
    Statement_of_Need.pdf
    The NOAA Ship Henry Bigelow requires a complete replacement of its scientific walk-in freezer, which has deteriorated and must be upgraded for the FY26 dry docking. The request seeks a direct replacement, following the specifications outlined in referenced manuals. Interested bidders must include costs for shipping and handling, ensuring a door-to-door delivery to the ship's designated location at Naval Station Newport by 30 September 2025. The final delivery address will be confirmed after 1 September 2025 to coincide with the awarding of the dry dock repair contract for the ship. This RFP reflects the federal government's commitment to maintaining and upgrading operational capabilities of its vessels by ensuring compliance with quality and logistical requirements.
    Lifecycle
    Title
    Type
    SCIENTIFIC WALKING FREEZER TO THE NOAA SHIP HB
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    Combined Synopsis/Solicitation
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