VAULT TOILET PUMPING
ID: 140R1725Q0039Type: Solicitation
AwardedMay 13, 2025
$70K$70,000
AwardeeSTERILECO LLC 1402 COMMERCE AVE Indianapolis IN 46201 USA
Award #:140R1725P0034
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF RECLAMATIONGRAND COULEE POWER OFFICEGRAND COULEE, WA, 99133, USA

NAICS

Septic Tank and Related Services (562991)

PSC

MAINTENANCE OF WASTE TREATMENT AND STORAGE FACILITIES (Z1PD)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1e8df7022b5a43da86f798a19b145d62/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Reclamation, is soliciting proposals for vault toilet pumping services at the Hungry Horse Visitor Center in Montana. The contract requires the contractor to provide bi-weekly service for four 1,000-gallon vault toilets from May to October and monthly service from November to April, with additional provisions for emergency call-out services. This initiative is crucial for maintaining sanitary facilities for visitors, ensuring compliance with health regulations and environmental standards. Interested contractors must submit their proposals by April 9, 2025, and can direct inquiries to Donald Richer at dricher@usbr.gov.

    Point(s) of Contact
    Richer, Donald
    dricher@usbr.gov
    Files
    Title
    Posted
    Pricing_Schedules_Vaults_0001.pdf
    The document outlines the pricing schedule for the Hungry Horse Dam Vault Toilet Pumping Service as part of a government Request for Proposal (RFP). It details the service requirements for different periods, including base year and option years, spanning from May 1, 2025, to April 30, 2030. The service involves bi-weekly and monthly pump-out services for varying quantities and configurations of 1,000-gallon vault toilets, with specific pricing for each service. The pricing includes disposal fees and any incidental costs, with a total cost to be billed monthly at a fixed rate. Furthermore, it mentions an emergency call-out service available for separate invoicing. The document emphasizes that if FAR 52.217-8 is exercised, the option prices will be calculated based on existing terms at the time the option is enacted. This procurement process is significant for ensuring ongoing sanitation services at the facility while adhering to federal regulations.
    PWS_HH_Pumping_0001.pdf
    The Hungry Horse Field Office of the US Bureau of Reclamation seeks contractors for vault toilet servicing at the Hungry Horse Visitor Center in Montana. The contract entails the removal of raw sewage and incidental garbage from four 1,000-gallon vault toilets, delivered at specified intervals: bi-weekly service from May to October, monthly service from November to April, and on-call services twice a year. The service period is one year with the possibility of extending for four additional years at the discretion of the Bureau. Key requirements include maintaining valid local licenses, adherence to health regulations, cleanup of any spillage during servicing, and providing proof of legal sewage disposal. The contractor must ensure that all toilets are sanitary after servicing and provide detailed invoices. Performance will be monitored through random inspections and customer feedback to ensure compliance with the outlined service levels and cleanliness standards. This initiative demonstrates the Bureau's commitment to maintaining sanitary facilities for visitors while adhering to legal and environmental standards.
    Revised_Pricing_Schedules_0003.docx
    The document outlines the pricing schedules for a contract regarding the pumping service of vault toilets at Hungry Horse Dam for a five-year period from May 1, 2025, to April 30, 2030. It specifies bi-weekly service for four 1,000-gallon vault toilets from May to October and monthly service for two 1,000-gallon vault toilets from November to April. Each pricing schedule (Base Year and four Option Years) includes costs for emergency call-out services, which are billed separately if needed. The total billing amounts are fixed monthly but do not incorporate the call-out charges. The document also refers to FAR 52.217-8 for extending services under certain conditions. Overall, it serves as a detailed pricing guide for potential contractors responding to this federal request for proposals (RFP) for sanitation services at a federal facility, aiming for clarity on pricing and service frequency across the contract term.
    Sol_140R1725Q0039_Amd_0001.pdf
    The document serves as an amendment to solicitation number 140R1725Q0039, issued by the Bureau of Reclamation for the Grand Coulee Acquisition Group. Its primary purpose is to address a contractor’s question about the holding capacity of septic tanks and to revise the performance work statement and pricing schedules. Notably, vault toilets have a capacity of approximately 1,000 gallons each. The amendment extends the solicitation's closing date to April 2, 2025, at 5 PM Eastern time. Contractors are required to acknowledge receipt of this amendment by including it with their offer documentation, with specific instructions provided on how to do so. Additionally, the period of performance for the contract is outlined as spanning from May 1, 2025, to April 30, 2030. Overall, the document emphasizes required updates to the solicitation along with compliance instructions for potential contractors, reflecting typical procedural practices in federal contracting.
    Sol_140R1725Q0039_Amd_0002.pdf
    The document is an amendment to solicitation number 140R1725Q0039 and addresses specific queries from contractors regarding the service requirements for waste management at a facility. It clarifies that monthly vault toilet pumping is mandatory from November to April, despite lower visitor traffic during these months, as visitor numbers have been observed to increase during the winter, including educational groups. Additionally, it specifies that bi-weekly service billing is per trip, regardless of the number of vaults serviced during a single visit. Contractors are instructed to acknowledge receipt of all amendments in their submissions. The contract performance period is set from May 1, 2025, to April 30, 2030. These amendments ensure clear communication of service expectations and administrative procedures for contractors working with the Bureau of Reclamation's Pacific Northwest Region.
    Sol_140R1725Q0039_Amd_0003.pdf
    The document serves as an amendment to a solicitation identified by the number 140R1725Q0039, issued by the Bureau of Reclamation for the Grand Coulee Acquisition Group. Its primary purpose is to revise the pricing schedule and extend the submission deadline for offers. The new closing date for submitting quotes is now April 9, 2025, by 5 PM Eastern Time. It emphasizes that offers must acknowledge the receipt of this amendment by specified methods to avoid rejection. Additionally, it outlines the effective period for the contract, running from May 1, 2025, to April 30, 2030. The document mandates that vendors must respond to the changes before the new opening date to remain eligible for consideration. The summary captures the essence of governmental contracting processes and the importance of adhering to specified protocols in RFP amendments.
    Sol_140R1725Q0039.pdf
    The U.S. Bureau of Reclamation is soliciting proposals for the maintenance and servicing of vault toilets located at the Hungry Horse Visitor Center in Hungry Horse, Montana. The contract includes a firm-fixed price for one base year, plus four optional one-year periods, allowing the contractor to provide labor, equipment, and materials for pumping, transporting, and legally disposing of sewage and incidental garbage from the toilets at specified frequencies. Services include bi-weekly maintenance from May to October and monthly maintenance from November to April, with additional provisions for emergency call-outs. Contractors must hold valid local licenses and comply with federal, state, and local regulations. Key deliverables encompass proof of legal sewage disposal and detailed invoices. The contract emphasizes cleanliness, safety, and the capability of contractors to perform required services effectively, reflecting the government’s commitment to maintaining public facilities responsibly.
    Lifecycle
    Title
    Type
    Z--VAULT TOILET PUMPING
    Award
    VAULT TOILET PUMPING
    Currently viewing
    Solicitation
    Z--VAULT TOILET PUMPING
    Presolicitation
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