Y--GAOA - BAYHORSE RECREATION SITE REPAIRS
ID: 140L2625R0003Type: Solicitation
AwardedSep 17, 2025
$428.6K$428,578
AwardeeVANGUARD LLC 1059 E 2700 N Monteview ID 83435 USA
Award #:140L2625C0003
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF LAND MANAGEMENTIDAHO STATE OFFICEBOISE, ID, 83709, USA

NAICS

Other Heavy and Civil Engineering Construction (237990)

PSC

CONSTRUCTION OF RECREATION FACILITIES (NON-BUILDING) (Y1PA)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/0e231a35fe80428a815645b6904bcf95/view
Timeline
    Description

    The Bureau of Land Management, part of the U.S. Department of the Interior, is soliciting bids for the Bayhorse Recreation Site Repairs project located in Challis, Idaho. This initiative aims to enhance recreational facilities by upgrading the potable water delivery system, irrigation controls, campground roadways, and replacing fencing, with a project timeline set for 180 calendar days from August 18 to November 15, 2025. The project is significant for improving public access to recreational areas while adhering to environmental standards and federal regulations. Interested small businesses must submit proposals by July 16, 2025, with an estimated contract value between $250,000 and $500,000; for further inquiries, contact Patricia Fort at pfort@blm.gov or call 208-373-3910.

    Point(s) of Contact
    Fort, Patricia
    (208) 373-3910
    (208) 373-3915
    pfort@blm.gov
    Files
    Title
    Posted
    1510-56_PRE-BID_TOUR_Bayhorse_Site_Repairs_0001.doc
    The Bureau of Land Management's pre-bid conference for the GAOA – Bayhorse Recreation Site Repairs took place on June 25, 2025, with key personnel in attendance. The meeting aimed to clarify project specifications outlined in solicitation number 140L2625R0003. Key topics covered included contractor responsibilities for the irrigation system, materials specifications, site road conditions, and construction timelines. The project's scope includes the reinstallation of existing structures, management of excess materials, and adherence to noted specifications for irrigation and fencing. Notably, all details about the irrigation system's setup and maintenance were resolved during the conference, with guiding amendments made available in the provided drawings. The contractor is expected to complete the project within 180 days of receiving the Notice to Proceed, aligning construction work with specified site access periods between August 18 and November 15, 2025. Overall, the conference facilitated essential communication between the Bureau and potential contractors, ensuring clarity regarding project expectations and requirements.
    B01_Pre_Solicitation_Notice_1.docx
    The Bureau of Land Management has announced a pre-solicitation notice for the GAOA Bayhorse Recreation Site Repairs project, located in Custer County, Idaho. This initiative aims to complete necessary repairs and upgrades at the Bayhorse Recreation Site. The contract is expected to be valued between $250,000 and $500,000, with a performance period of 180 days following the notice to proceed. This opportunity is exclusively set aside for small businesses that meet the applicable size standard of $45 million, and potential bidders must have a Unique Entity ID (UEI) as well as an active System for Award Management (SAM) profile. The RFP is anticipated to be issued around May 12, 2025, with proposals due approximately 30 days thereafter. A site visit is expected to occur 1-2 weeks post-RFP issuance, providing prospective contractors the chance to assess project conditions. The project reflects the federal government's focus on enhancing recreational infrastructure and supporting small business engagement in federal contracting.
    Bayhorse_Drawings_Amend-1_0001.pdf
    The document outlines a comprehensive plan for the Bayhorse Recreation Site repair, overseen by the United States Department of the Interior's Bureau of Land Management. It includes detailed sheets addressing existing site conditions, demolition plans, civil utility layouts, and irrigation strategies. The project site, located in Challis, Idaho, will involve the careful demolition of existing structures, including wellhouses and fencing, while retaining landscaping where necessary. Crucial aspects of the work include updating water and irrigation systems, maintaining environmental compliance by protecting existing trees, and coordinating construction with government representatives. The irrigation plan specifies limits tied to the site's well capacity and details irrigation zone arrangements. Proposed timetables and phasing are included, outlining specific dates for completion of each aspect, ensuring careful monitoring of utility and site conditions throughout the project duration. The overarching goal is to enhance recreational facilities while adhering to environmental standards, thus supporting community engagement and tourism in the area. This initiative reflects a structured approach to federal project management and demonstrates the agency's commitment to improving public lands.
    Bayhorse_Drawings_Final.pdf
    The document details the Bayhorse Recreation Site Repair project overseen by the Bureau of Land Management, focusing on the renovation of existing facilities and infrastructure located in Challis, Idaho. It outlines the site’s existing conditions, including detailed plans for demolition, the installation of new utilities, and implementation of an irrigation system. Key components include the assessment and repair of potable water systems, irrigation infrastructure adjustments, and the replacement of fencing and gravel roadway. Contractors are instructed to coordinate with the government representative, ensure utility locations are verified prior to work, and maintain safety standards throughout the project. The project's structure encompasses various sheets, detailing demolition, utility plans, irrigation, and landscaping, all aimed at successfully restoring the recreational space while ensuring environmental compliance and safety.
    Bayhorse_Specifications_Amend-1_0001.pdf
    The Bayhorse Recreation Site Repair project, managed by the U.S. Department of the Interior's Bureau of Land Management, aims to enhance facilities at the Bayhorse Recreation Site in Challis, Idaho. The undertaking involves maintenance and improvements to the potable water delivery system, irrigation controls, and campground roadway, as well as fence replacements. The project is set to be completed within 180 calendar days, with construction scheduled from August 18 to November 15, 2025. Key administrative processes include detailed project management procedures covering the coordination of construction activities, public usage of the site, and work restrictions. All work will be conducted under a single contract, with requirements for utility management and the potential for contract modifications as needed. To ensure compliance and efficiency, contractors must submit schedules, values, and operation manuals, with a focus on environmental considerations. Submittal procedures will be enforced for shop drawings, product data, and warranties, ensuring that all products meet specified guidelines. This project reflects a commitment to improving recreational infrastructure while adhering to federal regulations and promoting sustainable practices.
    Bayhorse_Specifications_Final.pdf
    The U.S. Department of the Interior's Bureau of Land Management seeks contractors for the Bayhorse Recreation Site Repair under the Great American Outdoors Act (GAOA). This project, located in Challis, Idaho, aims to upgrade facilities over 180 calendar days, with work scheduled from August 18 to November 15, 2025. The scope includes the demolition and replacement of the site's potable water delivery system, irrigation control, campground road striping, and the installation of new wood fencing. Contractors will have unrestricted access to the site and must coordinate carefully to avoid delays and ensure timely progress. The project encompasses detailed procedures for modifications, scheduling, submittal requirements, and environmental coordination. Contractors must manage operation and maintenance data and adhere to product requirements while ensuring compliance with various environmental regulations. The project fosters efficient management and communication through regular meetings and a structured approach to documentation, ensuring a clear path for successful completion while maintaining public safety and environmental stewardship. This initiative is part of a broader federal effort to enhance recreational facilities for public use and access.
    SF-24_Bid_Bond.pdf
    The Bid Bond document is a formal guarantee required for bidding on government contracts, aimed at ensuring that the principal will fulfill their obligations if selected. It outlines the parties involved, including the Principal (the bidder) and Surety(ies) (the guarantors), and details the financial commitments tied to the bid. The bond is executed to protect the government from potential losses if the Principal fails to sign the contract or provide required bonds after bid acceptance. Key conditions stipulate that the bond becomes void if the Principal fulfills these requirements within a specified time frame. The document further stipulates that changes in the bid acceptance timeline do not impair the surety's obligations up to 60 days. Detailed instructions clarify how to complete the bond, stressing the proper identification of entities involved, such as ensuring that sureties are approved by the Department of the Treasury. Additionally, it mandates that bonds must be signed by authorized individuals with appropriate seals and includes a Paperwork Reduction Act statement, emphasizing compliance with federal regulations. This form, managed under OMB Control Number 9000-0001, is crucial for maintaining integrity in governmental bidding processes.
    Sol_140L2625R0003_Amd_0001.pdf
    The document outlines an amendment to a federal solicitation concerning the Bayhorse Recreation Site Repair project. Key modifications include the addition of questions and answers from a site inspection held on June 25, 2025, and updates to the specifications and drawings for the project. The deadline for submission of offers has been extended to July 16, 2025, at 10:00 am MDT. Contractors are required to acknowledge receipt of this amendment by completing specified sections of the document and returning it to the designated office. The period of performance for the contract spans from August 1, 2025, to February 7, 2026. The amendment is organized to maintain clarity regarding solicitation changes and to ensure compliance with federal contracting procedures, as specified under the authority of FAR regulations. This amendment demonstrates the federal government's procedural diligence in managing contracts and ensuring that all bidders have the most current information available for their submissions.
    Sol_140L2625R0003.pdf
    The document outlines a solicitation for bids (RFP) by the Bureau of Land Management for construction work at the GAOA Bayhorse Recreation Site in Idaho. The project involves various repairs, including the replacement of water systems, fencing, and roadway improvements, to enhance recreational facilities. This firm-fixed-price contract is designated for small businesses, with an estimated value between $250,000 and $500,000. Proposals must be submitted by July 11, 2025, and are evaluated based on the lowest price technically acceptable criteria. Key details include a 180-day performance period following the notice to proceed, strict compliance with wage rate requirements, and the necessity for contractors to provide performance and payment bonds. Environmental considerations are paramount, requiring adherence to federal regulations, particularly concerning hazardous materials and cultural preservation. The document also specifies additional guidelines for communication, safety protocols, and quality assurance plans during construction. Overall, it reflects the government’s aim to maintain and upgrade recreational facilities while ensuring compliance with labor and environmental laws.
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