36C78625Q50215 - Supply of Propane Great Lakes Nat -- 9140
ID: QSE--36C78625Q50215Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFNATIONAL CEMETERY ADMIN (36C786)QUANTICO, VA, 22134, USA

NAICS

Natural Gas Extraction (211130)

PSC

FUEL OILS (9140)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/82c57580bc7642f4a56e478850e1b2ed/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for a propane supply contract for the Great Lakes National Cemetery in Holly, Michigan. The contractor will be responsible for the installation, maintenance, and supply of propane tanks, including a 1,990-gallon tank for maintenance, a 1,000-gallon tank for administration, and a 500-gallon tank for the honor guard building, with an estimated annual usage of 3,000 to 5,000 gallons. This procurement is crucial for ensuring the heating and operational needs of the cemetery's facilities are met, reflecting the government's commitment to maintaining national cemeteries with dignity. Interested offerors, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSB), must submit their bids by June 20, 2025, and can contact Olalekan Ismail at olalekan.ismail@va.gov for further information.

    Point(s) of Contact
    Olalekan Ismail
    olalekan.ismail@va.gov
    Files
    Title
    Posted
    P09 - Scope of Work.docx
    The Great Lakes National Cemetery (GLNC) in Holly, MI, seeks to outfit its three main buildings with appropriately sized propane tanks to support heating, water heaters, and kitchen appliances. The project requires the installation, supply, and maintenance of tanks: one 1,990-gallon for maintenance, one 1,000-gallon for administration, and one 500-gallon for the honor guard building. The contractor must ensure timely installation, monitor propane levels, and provide delivery of liquid propane gas during specified hours, with emergency services offered within 24 hours when needed. Additionally, compliance with state and federal regulations is mandatory, and the contractor is responsible for cleaning any spills and repairing any damages incurred during the project. The performance period includes a base year with four optional extensions, and the estimated propane usage is between 3,000 to 5,000 gallons annually, with reduced requirements in spring and summer. This request aligns with the federal government's commitment to maintaining national cemeteries with the dignity and respect they deserve.
    Pre-Solicitation 36C78624Q50187.docx
    The Department of Veterans Affairs, NCA Contracting Services, is issuing a pre-solicitation notice for the supply of propane to the Great Lakes National Cemetery in Holly, Michigan. The agency plans to award a firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract for one base year and four additional one-year options, totaling five years of service. This procurement is fully set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and offers from any other vendors will be rejected. The Request for Quotes (RFQ) is anticipated to be released on June 11, 2025, with bids due by June 18, 2025. Inquiries regarding the solicitation must be submitted in writing by June 16, 2025, with no site visits planned for this procurement. The primary contact for any questions is Olalekan Ismail at the provided email address. This opportunity underscores the VA's commitment to supporting veteran-owned businesses while ensuring essential services for national cemeteries.
    Questions.docx
    The document addresses a Request for Proposal (RFP) related to propane supply and tank maintenance for a VA cemetery site. It specifies that the estimated propane usage is between 3,000 to 5,000 gallons annually. The contractor selected for the project must install their own propane tank, manage its maintenance, and remove it upon contract completion. Deliveries are to be scheduled according to task orders based on need. The document also indicates that specific tank sizes are detailed in the solicitation’s statement of need. Bid submissions should adhere to a price schedule provided, and electronic signatures are permitted. There will be no pre-bid site visits planned prior to the submission deadline. This document serves to clarify procedural and operational expectations for prospective contractors, ensuring clear communication of the requirements involved in fulfilling the RFP for propane services at the facility.
    Revised Instruction to Offerors.docx
    This document outlines the submission requirements and evaluation criteria for a government solicitation targeted at Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB). To be considered responsive, interested offerors must be registered with the System of Award Management (SAM) and certified as SDVOSB or VOSB through the SBA’s website. Questions regarding the solicitation must be submitted via email by a specified deadline, and all bids must be emailed to the contracting officer by a designated date. Offerors are instructed to complete a Standard Form 1449, including essential company information and several required documents. The evaluation will focus on pricing with intent to award a contract to the lowest-priced responsible offeror, ensuring future option year pricing does not exceed a 5% annual escalation cap. The document reiterates compliance with public law mandating that businesses claiming veteran status perform a majority of the work. The solicitation emphasizes the importance of adhering to administrative requirements and compliance issues affecting award eligibility, particularly concerning small businesses with veteran classifications.
    S01- Instruction to Offerors.docx
    This government solicitation outlines the requirements for interested offerors to participate in a bidding process for an Indefinite Delivery Indefinite Quantity (IDIQ) contract. Offerors must be registered with the System of Award Management (SAM) and certified as Service-Disabled Veteran Owned Small Businesses (SDVOSB) or Veteran Owned Small Businesses (VOSB) through the SBA website. The document specifies that failure to comply will result in non-responsiveness. Offerors must submit their proposals, including a signed SF 1449 form and various documentation, via email by June 18, 2025. Key details required in submissions include company identification information, a capabilities statement, certifications, and compliance with relevant public laws. Pricing must be clearly outlined in the submission, and the evaluation will focus solely on the completeness and reasonableness of the offered price, utilizing FAR Part 13 procedures. The solicitation emphasizes compliance with various FAR and VAAR clauses to ensure eligible and qualified participation in the contracting process, alongside potential consequences for failing to meet stipulated criteria.
    Solicitation.pdf
    This document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs for commercial items, specifically focusing on fuel supply and installation services at various Department facilities. The solicitation is aimed at small business entities, with particular emphasis on service-disabled veteran-owned and women-owned businesses, ensuring compliance with federal regulations. The RFP details delivery locations, quantities, and pricing for different types of fuel oil, specifically propane, over a multi-year period. It requires adhering to specific contract clauses and terms that include inspection, acceptance, and invoicing procedures, ensuring that the contractor provides conformance to standards. Additionally, the contractor must work within guidelines that prevent subcontracting violations and ensure compliance with environmental regulations related to hazardous materials. The purpose is to procure fuel efficiently while complying with federal guidelines and supporting small business involvement within the veteran community.
    SolicitationAmendment0001.pdf
    This document serves as an amendment to a solicitation for propane supply and related services for the Great Lakes National Cemetery, issued by the Department of Veterans Affairs. It clarifies the evaluation method for submitted quotes and outlines important deadlines and requirements for interested offerors. The closing date for offers is extended to June 20, 2025. The contractor is expected to provide propane installation, maintenance, and eventual removal of tanks, with a projected annual usage of 3,000 to 5,000 gallons. Offerors must register with the System for Award Management (SAM) and meet specific certifications, particularly if claiming veteran ownership status. Pricing will be evaluated based on completeness and reasonableness, with a stipulation that future option year prices cannot exceed a 5% annual escalation rate. The solicitation aims to establish an Indefinite Delivery Indefinite Quantity (IDIQ) contract with the most competitive pricing. The document includes specific instructions for quotation preparation, listing essential elements such as company information, pricing schedules, and relevant certifications. Overall, this amendment clarifies procedural changes and reinforces compliance standards essential for local vendors engaged in government contracts.
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