Audio Transcription Services
ID: 12445025Q0009Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA EAST 10Atlanta, GA, 303092449, USA

NAICS

Document Preparation Services (561410)

PSC

SUPPORT- ADMINISTRATIVE: TRANSCRIPTION (R603)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/df398c7a9d0a442f940ad7a97c38fc2c/view
Timeline
    Description

    The Department of Agriculture, specifically the Forest Service, is seeking qualified small businesses to provide audio transcription services for interviews related to the Wildfire Crisis Strategy (WCS). The contractor will be responsible for delivering clean and accurate transcripts with over 99% accuracy within two weeks of receiving audio files, while ensuring confidentiality and data integrity, as the project involves controlled unclassified information (CUI). This initiative is part of a broader effort to enhance forest management practices in response to increasing wildfire threats in the U.S. West. Proposals are due by May 6, 2025, and interested parties should contact Jocelyn Hayes at Jocelyn.Hayes@usda.gov for further details.

    Point(s) of Contact
    Jocelyn Hayes
    Jocelyn.Hayes@usda.gov
    Files
    Title
    Posted
    A01-Performance Work Statement Final.docx
    The USDA's Performance Work Statement for CONTRACT 4804 outlines the transcription of audio interviews related to the Wildfire Crisis Strategy (WCS). This initiative involves analyzing challenges and successes in timber management across 5-8 National Forests to reduce wildfire risks. The contractor is required to deliver clean, accurate transcripts (over 99% accuracy) within two weeks of receiving audio files, ensuring confidentiality and data integrity as the project involves controlled unclassified information (CUI). Weekly deliverables include finalized transcripts and a report on progress and challenges, with penalties for late submissions or data breaches. The need for human oversight in transcription, despite the potential use of AI tools, underscores the focus on accuracy and secure handling of sensitive data. This project is part of a broader governmental effort to enhance forest management practices in light of increasing wildfire threats in the U.S. West.
    A06 Experience Questionaire.docx
    The document outlines the Experience Questionnaire for a federal Request for Proposal (RFP) for audio transcription services, identified by Solicitation No: 12445025Q0009. It solicits detailed information from potential contractors, including their business type, years of relevant experience, and previous projects completed in the last three years. Contractors are also required to disclose current contract commitments and any instances of failed work or performance bond completion. The questionnaire further inquires about organizational capacity, including employee details and equipment availability. Additionally, it requires a statement of certification confirming the validity of the provided information. This structured approach aims to evaluate the contractors' capabilities, ensuring that qualified individuals can meet the Forest Service's transcription needs effectively and reliably. The document emphasizes the importance of thorough vetting in the procurement process to uphold the quality and accountability of services provided.
    A06 Final Combined SS RFQ Audio Transcription Services.pdf
    The document is a solicitation notice (No. 12445025Q0009) issued by the federal government for commercial Interview Audio Transcription Services, specifically set aside for small businesses under NAICS code 561410. The final deadline for proposals is May 6, 2025. Proposals must include a technical proposal, a price proposal, and contractor representations/certifications, with pricing based on transcribing 5800 minutes of audio into text. The award anticipated is a firm-fixed-price contract. Offerors are required to demonstrate technical capability, including qualifications and accuracy rates, as well as provide past performance information from similar projects within the last three years. The evaluation criteria include technical capability, past performance, and price. Additionally, the announcement outlines expectations regarding the use of covered telecommunications equipment under federal regulations, emphasizing compliance with various clauses mandated by recent legislation, including prohibitions on certain telecommunications and security services. The details serve to guide vendors in understanding requirements for compliance and the performance expectations for the transcription services needed by the government.
    Lifecycle
    Title
    Type
    Audio Transcription Services
    Currently viewing
    Combined Synopsis/Solicitation
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