INTENT TO SOLICIT ONLY ONE SOURCE – One (1) Free-space measurement system and add-ons
ID: W911QX-25-Q-0083Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QK ACC-APG ADELPHIADELPHI, MD, 20783-1197, USA

NAICS

Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing (334511)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Original Source

https://sam.gov/opp/b78f8855e3724a90bdb237e6233bab95/view
Timeline
    Description

    The Department of Defense, specifically the Army Research Laboratory (ARL), intends to solicit a single source for the procurement of one Free-space measurement system and associated add-ons. The requirements include a Focused Beam Base System, measurement software for free space and waveguide applications, an automated control system for specimen handling, and upgrades for measurement capabilities, all aimed at enhancing RF sensing research. This procurement is crucial for advancing the ARL's capabilities in radio frequency sciences, with a contract type designated as Firm Fixed Price (FFP) and inspections to occur at the Adelphi Laboratory Center in Maryland. Interested vendors should direct inquiries to Stency Steephan or Zachary Dowling via the provided contact information, with proposals due five days after posting, specifically by September 15, 2025.

    Files
    Title
    Posted
    Combination Synopsis-Solicitation for Commercial Purchases.docx
    The document outlines a solicitation for a free-space measurement system and related add-ons, identified by solicitation number W911QX-25-Q-0083. This Request for Quotation (RFQ) is issued under NAICS Code 334511, with a small business size standard of 1,350 employees. Proposals are due five days post-posting, submitted via email, with delivery mandated to the Adelphi Laboratory Center by September 15, 2025. The entire solicitation follows FAR Subpart 12.6, with specific instructions regarding offeror representations and contract terms. Each offer must include the business size related to the NAICS code and any pertinent socioeconomic categories. Key clauses applicable to this acquisition include FAR clauses relating to payment, labor, equal opportunity, and restrictions on certain entities. Important to note, proposals must comply with the Defense Priorities and Allocations System (DPAS), although this acquisition is rated as N/A. Overall, the document serves to seek competitive quotes for a specialized piece of laboratory equipment while detailing compliance and procedural requirements for potential contractors.
    Provisions and Clauses Full-Text Attachment.docx
    The document outlines the provisions and clauses related to a governmental solicitation for supplies or services, indicating that the government intends to contract with Compass Technologies Group LLC exclusively. The contract type is specified as a Firm Fixed Price (FFP), with inspections and acceptance taking place at the Adelphi Laboratory Center. Additionally, it details payment instructions, including a mandatory payment term of net thirty days and requirements for unique item identification for delivered items. Moreover, the document addresses compliance with telecommunications regulations, prohibiting contractors from using covered telecommunications equipment or services from specified entities, as mandated by the John S. McCain National Defense Authorization Act. Instructions on reporting requirements and handling proposals with exceptions are also included, emphasizing the importance of maintaining clear communications during the contract process amid transitioning contract writing systems. The document serves to ensure compliance, proper contract management, and awareness of federal regulations among potential bidders in the context of federal grants and RFPs.
    Salient Characteristics.pdf
    The Army Research Laboratory (ARL) is seeking proposals for the procurement of specialized equipment and software related to antennas and radio frequency (RF) sensing. Specifically, the request includes one Focused Beam Base System, measurement software for free space and waveguide applications, an automated control system for specimen handling, upgrades for backscatter and bistatic measurement capabilities, and a Table-Top Free-Space Measurement System. The essential features required for the Focused Beam Base System include high-frequency capabilities, ultra-wideband antennas, and stabilization hardware. Additionally, the software should facilitate the conversion of measured RF parameters into complex material properties. The proposal also stipulates the necessity of on-site installation and training services for two days to ensure proper integration and functionality. This RFP underscores the ARL's aim to enhance its research capabilities through modern measurement technologies and methodologies, contributing to advancements in RF sciences.
    Sources Sought.doc
    The document is a Sources Sought Notice issued by the government to gauge industry interest in supplying a free-space measurement system and associated add-ons. Its primary objective is to identify potential contractors, particularly focusing on small businesses including those in various designated categories such as 8(a), HUBZone, and SDVOSB. Responses are solicited to assess the capabilities and qualifications of interested parties, with the understanding that this notice does not constitute a formal solicitation or guarantee of contract award. Interested vendors are required to provide specific information about their business size, qualifications, and past performance in relation to the requirements outlined. The deadline for responses is set for 19 March 2025, with all submissions directed to the designated Contract Specialist via email. The estimated delivery timeframe for awarded contracts is 21 weeks post-award, and performance location is specified as Adelphi, Maryland. This notice allows the government to ensure competitive procurement processes while encouraging diverse business participation.
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