Material Handling Equipment (MHE) Maintenance and Repair Services- Barksdale AFB (LA), Fort Leavenworth (KS), Fort Polk (LA) and Fort Riley (KS)
ID: A028156Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE COMMISSARY AGENCY (DECA)DEFENSE COMMISSARY AGENCYFORT LEE, VA, 23801-1800, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MATERIALS HANDLING EQUIPMENT (J039)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b1c236206aff4c5c9eb5e9c9dc123843/view
Timeline
    Description

    The Defense Commissary Agency (DeCA) is seeking qualified vendors to provide preventive maintenance and unscheduled repair services for Material Handling Equipment (MHE) at various military locations, including Barksdale Air Force Base and Fort Polk in Louisiana, as well as Fort Leavenworth and Fort Riley in Kansas. The procurement involves non-personal support services for a range of MHE, including electric and propane forklifts, pallet jacks, and associated battery chargers, which are critical for logistics and material handling operations at these commissary sites. Interested vendors are encouraged to submit a capability package detailing their qualifications, experience, and service coverage, with responses due by the specified deadline. For further inquiries, vendors may contact Jonathan G. Castro at jonathan.castro@deca.mil or Langston Hines at Langston.Hines@deca.mil.

    Files
    Title
    Posted
    DRAFT MHE PWS.pdf
    This Performance Work Statement (PWS) outlines the requirements for preventive maintenance (PM) and unscheduled maintenance (UM) of Material Handling Equipment (MHE) at Defense Commissary Agency (DeCA) locations across the contiguous United States, Alaska, Hawaii, and Puerto Rico. The contractor is responsible for providing all labor, parts (new and meeting or exceeding OEM requirements), tools, and transportation. PM is scheduled quarterly and all associated costs are firm fixed price. UM is performed on an as-needed basis, also at a firm fixed price. The PWS defines various MHE types, including electric and propane/gasoline forklifts and pallet jacks, and specifies which equipment is covered for both PM and UM, or UM only. Key government positions involved include the Contracting Officer (KO), Contracting Officer's Representative (COR), and Commissary Officer (CO). Contractor personnel must be ASE certified, adhere to strict conduct rules, wear identification, and comply with all safety regulations, including OSHA and PPE requirements. Work is primarily on-site, Monday to Friday, 8:00 a.m. to 5:00 p.m. local time, excluding federal holidays. The contractor must maintain a call center for service requests and provide detailed service tickets for all work performed, including parts used and diagnosis. All documentation, including PM checklists, signed service tickets, and warranty documents, must be submitted with invoices through the Procurement Integrated Enterprise Environment (PIEE). Special requirements include adherence to safety, property security, accident reporting, and environmental regulations, including the use of recycled lubricating oils and reclaimed engine coolants.
    DRAFT MHE PWS.pdf
    The Performance Work Statement (PWS) outlines the requirements for the maintenance and repair of Material Handling Equipment (MHE) at commissary locations operated by the Defense Commissary Agency (DeCA) across the contiguous United States, Alaska, Hawaii, and Puerto Rico. The contractor is responsible for providing both preventive maintenance (PM) and unscheduled maintenance (UM), ensuring all work adheres to Original Equipment Manufacturer (OEM) standards. PM entails scheduled checks every three months, while UM covers repairs as needed. Contractor personnel must meet specific qualifications and certifications, while all actions must comply with government regulations regarding safety and environmental standards. The contract emphasizes the importance of thorough documentation, including service tickets and warranty information, to ensure accountability and traceability. Additionally, the document delineates clear roles and responsibilities for government representatives, including the Contracting Officer and the Contracting Officer's Representative. The contractor is also required to manage subcontractor performance and maintain effective communication with government contacts to minimize disruptions to commissary operations. The PWS demonstrates the government's commitment to operational efficiency and high standards of service in maintaining critical equipment used within the DeCA system.
    MHE List - Barksdale AFB- Fort Leavenworth- Fort Polk- Fort Riley.pdf
    The document details a procurement list for various material handling equipment and battery chargers across several military bases: Barksdale AFB, Fort Leavenworth, Fort Polk, and Fort Riley. The equipment includes electric and propane/gasoline forklifts of various capacities, electric pallet jacks (walkie, walkie stacker, walkie-rider), and electric narrow aisle reach and tier forklifts. Additionally, the list specifies quantities for 24-volt and 36-volt battery chargers. The document provides a breakdown of each item type and the quantity required at each location, culminating in total counts for equipment and chargers across all bases. This appears to be a component of a federal government RFP, outlining specific equipment needs for military facilities to support logistics and material handling operations.
    MHE List - Barksdale AFB- Fort Leavenworth- Fort Polk- Fort Riley.pdf
    The document outlines a resource request for electric and propane material handling equipment intended for multiple military locations, specifically Barksdale AFB, Fort Leavenworth, Fort Polk, and Fort Riley. It details various equipment types, including pallet jacks and forklifts, specifying their capacities and quantities required at each site. The equipment listed features a range of electric-powered devices, showcasing requirements for operational efficiency in logistics and inventory management. For example, electric walkie pallet jacks are requested in four locations, each needing multiple units, while propane and gasoline forklifts are also listed to meet different operational demands. This request likely forms part of a broader strategy within federal or state procurement processes designed to ensure military installations have the necessary equipment to support their operational tasks effectively. The structure of the file showcases both individual items and their required quantities, suggesting a systematic approach to inventory and resource allocation in line with military logistics standards. Overall, the document reflects a practical operational need for reliable material handling solutions across military facilities.
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