Preventive Maintenance Service for Thermo Orbitrap Fusion Lumos Mass Spectrometer System
ID: 75N91025Q00014Type: Presolicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFNATIONAL INSTITUTES OF HEALTHNIH NCIBethesda, MD, 20892, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- INSTRUMENTS AND LABORATORY EQUIPMENT (J066)

Original Source

https://sam.gov/opp/4ab34a10234449418934dc3e3a4a657e/view
Timeline
    Description

    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking preventive maintenance services for its Thermo Orbitrap Fusion Lumos mass spectrometer system, which is crucial for the Clinical Cancer Metabolism Facility's research activities. The contractor will be responsible for providing all necessary labor, materials, and equipment to maintain the system's functionality, including annual scheduled visits for cleaning, calibration, and testing, as well as emergency services at no additional cost. This procurement is vital for ensuring the accuracy and reliability of data from clinical trials, directly impacting patient care and safety, and is structured as a firm fixed-price order for one year with four optional extensions. Interested parties, particularly small businesses, are encouraged to submit capability statements by March 3, 2025, and can contact David Romley at David.Romley@nih.gov or 240-276-7822 for further information.

    Point(s) of Contact
    David Romley
    (240) 276-7822
    David.Romley@nih.gov
    Files
    Title
    Posted
    Notice to Sole Source - Thermo Orbitrap.docx
    The National Institutes of Health (NIH), specifically the National Cancer Institute (NCI), plans to procure preventive maintenance services for its Thermo Orbitrap Fusion Lumos mass spectrometer system on a sole source basis from Thermo Electron North America LLC. This decision is critical, as proper maintenance is necessary for the accuracy and reliability of data generated from clinical trial analyses, directly impacting patient care and safety. The acquisition complies with FAR regulations, specifically tailored for commercial items, and considers the proprietary nature of the equipment, which mandates that only the original manufacturer can provide necessary services and parts. Interested parties, particularly small businesses, are invited to submit capability statements by March 3, 2025. However, the government reserves the right to proceed with the sole source procurement if it determines no competitive necessity. The document emphasizes the importance of uninterrupted and high-standard maintenance to safeguard the integrity of ongoing clinical research.
    SOW - Thermo Orbitrap - NOI SS.docx
    The Statement of Work outlines the requirements for preventive maintenance services for the Thermo Orbitrap Fusion Lumos mass spectrometer system, utilized by the NIH’s Clinical Cancer Metabolism Facility. The contractor is tasked with delivering all necessary labor, materials, and equipment to ensure peak functionality of various components, including dual pumps and autosamplers. Maintenance will include one scheduled visit yearly, involving cleaning, calibration, and testing in alignment with OEM standards, with comprehensive service reports due afterward. Emergency services will be provided at no extra cost, with response times defined for equipment malfunctions. The contractor must supply OEM-certified replacement parts and software updates, alongside unlimited remote technical support for users. The agreement is structured as a firm fixed-price order, covering a base period of one year with four optional extensions. Onsite services are subject to NIH access regulations, and all deliverables must comply with federal accessibility standards. Overall, this procurement emphasizes the critical need for reliable maintenance to support research vital to cancer treatment.
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