Request for Information - FY25 Combined Indianapolis System Support
ID: HQ0423240923Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DFAS ADMINISTRATIVE SVCS - COLUMBUSCOLUMBUS, OH, 432131152, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Original Source

https://sam.gov/opp/d556235f61304c7a8b5445c3a14a670f/view
Timeline
    Description

    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is seeking qualified vendors to provide system support for the Combined Indianapolis System, which includes the DATAAPS, HQARS, and WIA systems. The procurement aims to secure specialized resources to ensure compliance and integration of existing and new Enterprise Resource Planning systems, requiring expertise in specific programming languages and relevant experience in system management and support. This opportunity is critical for maintaining the operational integrity of essential accounting systems within the DoD, emphasizing the need for skilled labor in areas such as contract management, data migration, and software engineering. Interested parties must submit their responses by October 7, 2024, to the primary contact, Patrina James, at patrina.l.james.civ@mail.mil, or the secondary contact, Diana Scruggs, at diana.m.scruggs.civ@mail.mil.

    Files
    Title
    Posted
    A03 DRAFT PWS Combined Indy 9.20.24.pdf
    The Performance Work Statement (PWS) outlines the requirements for the Defense Finance and Accounting Service (DFAS) to support the DISA Automated Time Attendance and Production System (DATAAPS), Headquarters Accounting Reporting System (HQARS), and Wounded in Action (WIA) system. It identifies ten crucial tasks including contract program management, production support, project tracking, information assurance, system integration, functional and business process improvement, customer support, software support, and knowledge management training. The contractor's responsibilities entail software engineering, development, testing, and maintenance to ensure compliance with DoD standards. The work requires a commitment to data conversion, management, and security requirements, emphasizing the need for collaboration and timely reporting. Additionally, contractors must facilitate remote work, attend progress meetings, ensure personnel security, and adhere to Section 508 compliance for accessibility. The PWS establishes a framework for performance evaluation, with expectations for deliverables and a regulatory approach to data rights and contractor oversight. This document serves the purpose of guiding the procurement of services essential for the operation and maintenance of critical DFAS systems, highlighting the need for effective IT management in support of defense operations.
    A11 Notice of Sources Sought Final.pdf
    The DFAS Contract Services Directorate is issuing a Sources Sought notice to gather information from qualified vendors to support the Combined Indianapolis System Support requirements for several accounting systems, including DMAAPS, HQARS, and WIA. The notice encourages participation from small businesses, including those owned by service-disabled veterans and women. DFAS seeks specialized resources to ensure compliance and integration of existing and new Enterprise Resource Planning systems. The ideal vendors should demonstrate expertise in specified programming languages and relevant experience through recent contracts. Key tasks include contract management, production support, data migration, system integration, and customer support. Responding vendors are asked to address specific questions regarding staff qualifications, task experience, estimated costs, and clarity of the request. Responses are due by October 7, 2024, and are to be sent via email. This notice serves as market research and is not a solicitation for proposals.
    A11 RFI Pricing Spreadsheet.xlsx
    The document outlines a request for pricing proposals (RFPs) for various senior-level positions, including Program Managers and Software Engineers, associated with the Combined Indianapolis (Indy) System Support. It specifies that bidders proposing "Equivalent" labor categories must submit equivalency documentation explaining how their proposed roles align with the recommended categories. The evaluation process by the government will include consideration of total costs for both the base period and option years, as well as an option to extend services, which will be evaluated as half the price of the last quoted option period. Pricing is organized by contract type and delineated by task labor hours required for specific roles over defined periods from April 2025 to March 2030, with distinct totals aggregated for each segment. The overall aim of the document is to solicit and assess contractor proposals based on a structured pricing framework and equivalency criteria established by the government.
    A11 RFI Pricing Spreadsheet - revised 9.26.24.xlsx
    The government document outlines a Request for Proposals (RFP) for various senior labor categories related to the HQARS, DATAAPS, and WIA systems, including positions for Program Managers and Software/System Engineers. Contractors may submit equivalents for the specified roles, but must include detailed equivalency documentation. A significant focus is placed on pricing, with a table indicating requirements for different contract types (Firm Fixed Price and Labor Hour) and performance periods spanning from April 2025 to March 2030. The evaluation criteria include the option to extend services, where the government plans to assess total evaluated pricing, including all options and the base period. The document is structured methodically, indicating quantities and unit issues, allowing bidders to enter rates in designated areas. Overall, the RFP aims to secure expertise in system support, with an emphasis on accurate pricing and equivalency justifications, ensuring compliance and value for the government services sought.
    Lifecycle
    Title
    Type
    Request for Information - FY25 Combined Indianapolis System Support
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