Room Accommodation and Conference Package at Davao City, Philippines
ID: 19RP3825Q0013Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY MANILAWASHINGTON, DC, 20520, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Original Source

https://sam.gov/opp/dfafd51d64904128be1b501032e0df57/view
Timeline
    Description

    The U.S. Department of State, through the U.S. Embassy in Manila, is soliciting quotations for room accommodations and a conference package in Davao City, Philippines. The procurement aims to secure hotel accommodations for 50 participants, including single and double occupancy rooms, along with a comprehensive conference package that features venue rental, meal provisions, and essential meeting supplies, including audio-visual equipment and IT support. This opportunity is crucial for facilitating a training event, ensuring that all services comply with government standards and regulations. Interested vendors must submit their firm fixed-price offers in U.S. dollars by January 2, 2025, no later than 12:00 PM Philippine local time, and can direct inquiries to Michael Warren at manilapurchasing@state.gov or by phone at 632-530-12000.

    Point(s) of Contact
    MICHAEL WARREN
    63253012000
    63285486762
    manilapurchasing@state.gov
    Cherie Mhel Castillo
    63253012000
    63285486762
    ManilaPurchasing@state.gov
    Files
    Title
    Posted
    RFQ 19RP3825Q0013.pdf
    Technical Specifications 19RP3825Q0013.xlsx
    The document outlines the technical specifications for a Request for Proposal (RFP) regarding a training event in Davao, Southeast Asia, aimed at securing hotel accommodation and conference facilities. It details room requirements including single and double occupancy for 50 participants over multiple nights, specifying amenities such as buffet breakfast, high-speed Wi-Fi, and parking. The proposal also includes costs for a conference package that accommodates 50 individuals, featuring a whole-day venue rental, meal provisions, and essential meeting supplies. It emphasizes the need for dedicated audio-visual equipment and standby IT support. Additional requirements cover packed meals for two days, airport transfers, and service details such as dedicated LAN connections. A final section calls for a comprehensive breakdown of all costs, including room rates, conference packages, additional meals, and transfer services to provide a grand total. The need for security measures within the hotel premises is reiterated. The document reflects standard protocols for government RFPs, aiming for clarity and thoroughness in vendor proposals for governmental training events.
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