The Fermi Forward Discovery Group, LLC (FFDG) General Terms and Conditions for Commercial Products or Commercial Services (08/2025) outlines the contractual framework for subcontractors working with FFDG, which operates the Fermi National Accelerator Laboratory under a Department of Energy (DOE) Prime Contract. This document defines key terms, clarifies the scope of subcontracts, establishes the subcontractor as an independent entity, and details provisions for assignment, acceptance, performance standards, payment, and inspection. It also covers changes and modifications, indemnification, liabilities, warranties for commercial products and services (including energy-consuming and IT products), and specific clauses regarding suspect/counterfeit parts. The terms address excusable delays, termination, dispute resolution (including mediation and arbitration), applicable law (Illinois), and information release. Furthermore, it outlines requirements for site access, environmental, safety, and health (ES&H) compliance, stop-work orders, insurance, information technology acquisitions, and incorporates various Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses based on subcontract value thresholds.
The Fermi Forward Discovery Group, LLC (FFDG) document outlines certification requirements for proposals, covering financial thresholds, export/import controls, "Buy American" provisions, data rights, patent rights, and ethical conduct. Proposals exceeding $10,000 must complete export/import control and "Buy American" certifications, including details on item origins and classifications. Proposals over $150,000 require certifications on independent price determination, lobbying payments, and responsibility matters, such as debarment status and tax delinquencies. For proposals above $550,000, certifications regarding combating trafficking in persons are mandatory, especially for work performed outside the U.S. and non-COTS items. The document emphasizes adherence to FAR and DEAR regulations, requiring offerors to disclose potential conflicts, foreign materials, and ensure ethical practices. It also addresses data rights, patent rights, and defines key terms related to domestic content and critical components. All certifications must be signed by a company official, acknowledging accuracy.
The Fermi Forward Discovery Group, LLC Subcontractor Annual Representations & Certifications (SARC) form ensures compliance with federal regulations for U.S. Government contracts. Subcontractors must provide detailed information on ownership, business structure (e.g., U.S. owned, foreign owned, corporation, LLC), and business categories, including designations like Large, Small, Foreign, and various diversity classifications (e.g., Woman-Owned, Veteran-Owned, Small Disadvantaged Business). The form also mandates disclosures on executive compensation for certain high-revenue federal contractors. Additionally, it addresses Offeror responsibility, requiring declarations on accounting system adequacy, financial resources, ethical practices, and compliance with anti-trafficking laws. Certifications regarding Employment Eligibility Verification (E-Verify), U.S. Export/Import Control Laws, Equal Opportunity, Affirmative Action, and limitations on pass-through charges are also required. This comprehensive document, effective for 12 months, ensures that subcontractors meet all necessary federal acquisition regulations and standards.
Fermi National Accelerator Laboratory (Fermilab), managed by Fermi Forward Discovery Group, LLC (FFDG) for the U.S. Department of Energy, has issued RFP 375348RLP for firm-fixed price proposals. They are seeking 145 units of 3 1/8" 50 OHM gas barriers and 10 units of 6 1/8" 50 OHM gas barriers, both with 1/8" NPT gas inlets. Proposals are due by 5 pm CST on November 7, 2025, and must include a completed RFP page, SARC Form, and PUR-466 Form. Award will be based on the best value, defined as the lowest price among technically acceptable offers, with the intent to award without discussions. All freight charges must be included, and delivery terms are FOB Fermilab. The work is under Prime Contract No. DE AC02 07CH11359. Contractual questions should be directed to Rhiannon Patterson, Procurement Specialist II, at rhiannon@fnal.gov or 630-840-2454.