Eastman Lake Elevator Services
ID: W9123825QA018Type: Presolicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW075 ENDIST SACRAMENTOSACRAMENTO, CA, 95814-2922, USA

NAICS

Other Building Equipment Contractors (238290)

PSC

MAINTENANCE OF DAMS (Z1KA)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/d2930a6ddc7848ecad199e3fb4ea2d32/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Army through the W075 Endist Sacramento office, is soliciting proposals for elevator maintenance services at Buchanan Dam in California. The contract, set aside for small businesses, particularly Women-Owned Small Businesses (WOSBs), encompasses comprehensive elevator services including maintenance, inspections, and emergency response, adhering to a detailed Performance Work Statement (PWS). This procurement is critical for ensuring the operational safety and compliance of the elevator systems, which have undergone significant upgrades, and is valued at approximately $22 million, with a performance period from July 1, 2025, to June 30, 2026. Interested contractors should direct inquiries to La Chad Jefferson at lachad.c.jefferson@usace.army.mil or DeAnna L. Wagner at DeAnna.L.Wagner@usace.army.mil, and must submit proposals by the revised deadline of June 26, 2025.

    Files
    Title
    Posted
    PWS.KO Approved.pdf
    The document outlines a Performance Work Statement (PWS) for elevator maintenance, inspection, and testing at Buchanan Dam in California. The contract includes labor, materials, and equipment for various elevator services over a base year and four optional years. Work hours are stipulated as Monday to Friday from 8:00 a.m. to 4:30 p.m., with clear communication required with the Contracting Officer’s Representative (COR). The contractor must develop a comprehensive Accident Prevention Plan to ensure safety compliance and maintain thorough records of all services performed. Key tasks include quarterly maintenance, semi-annual inspections, and Category 1 and 5 testing and certifications in accordance with applicable regulations and standards. Additionally, the contractor is responsible for responding to emergency service calls and managing any damages incurred during operations. The document emphasizes the need for strict adherence to safety regulations, proper invoicing protocols, and quality control measures, ensuring effective oversight by US Army Corps of Engineers personnel. The overarching goal is to uphold safety, operational compliance, and the efficient functioning of elevator systems at the facility.
    Question and Answer.docx
    The document relates to the maintenance and servicing of the Eastman Lake elevator, primarily addressing inquiries from a Request for Proposal (RFP). The elevator, originally installed in 1975 by Montgomery Elevator, features a traction system with a capacity of 2000 pounds and serves nine floors. In 2022, significant upgrades were made, including a new computer controller, gearbox, brake, ropes, panels, lighting, phone system, and fire system, although the elevator box remains original. Maintenance is estimated to require one to two hours per visit, contrary to the initial RFP's mention of 8-10 hours. No site visits or job walks are allowed due to security constraints, as only one elevator is up for maintenance. This document effectively outlines the specifics of the elevator's condition and maintenance requirements, underlining the importance of secure protocols for government contracts while providing essential technical details for interested bidders.
    Solicitation.pdf
    This government document outlines a solicitation for a contract regarding elevator service maintenance at Buchanan Dam, specifically targeted toward Women-Owned Small Businesses (WOSB). The contract involves multiple tasks, including the implementation of an Accident Prevention Plan, quarterly preventive maintenance, semi-annual inspections, and emergency call-out services, all to be executed in accordance with the supplied Performance Work Statement. The total award amount for the contract is approximately USD 22 million, with the specified period of performance extending from June 1, 2025, to May 31, 2026. It provides detailed instructions for potential contractors, including submission of quotes, deadlines, and requirements for service delivery and inspections. Additionally, it references Federal Acquisition Regulation (FAR) clauses essential for compliance, such as those concerning payment and disputes. The document reflects the government's commitment to ensuring high standards of maintenance services through clear contractual obligations and emphasizes the importance of utilizing economically disadvantaged or veteran-owned businesses in federal contracting opportunities. The structured format facilitates clear communication of requirements and responsibilities for both the contracting agency and prospective service providers, aiming to foster transparency and accountability throughout the procurement process.
    Solicitation Amendment - W9123825QA0180001.pdf
    This document serves as a solicitation for a contract for commercial products and services specifically targeting Women-Owned Small Businesses (WOSBs), particularly in compliance with federal regulations and guidelines. The contract is aimed at the maintenance and inspection of elevators at Buchanan Dam, covering an extensive array of services such as accident prevention plans, quarterly maintenance, and emergency call-out services, all required to follow the Performance Work Statement (PWS). The acquisition has a total award amount of USD 22 million, with a period of performance from July 1, 2025, to June 30, 2026, and contains several option line items for extended services through 2030. The solicitation emphasizes various government compliance clauses and regulations, including requirements related to safety, payment processes, and bid submissions. A contracting officer, La Chad Jefferson, is designated for inquiries regarding the solicitation. The document outlines the importance of adhering to government procurement procedures while promoting opportunities for WOSBs, thereby supporting economic diversity and growth in the contracting landscape. Key provisions concerning payments and inspections are included, addressing contractor responsibilities and federal oversight mechanisms to ensure compliance and quality service delivery.
    Solicitation Amendment SF 30.pdf
    The document outlines an amendment to a federal solicitation, extending the proposal due date and altering specific quantities for various contract line items (CLINs) related to a project. The revised proposal due date is now set for June 26, 2025, pushed back from May 29, 2025. Significant changes include increasing the quantity for multiple CLINs from one job to four jobs for SELECT options and from one job to two jobs for others. The effective period of performance for the affected contracts is also adjusted, shifting from a start date of June 1, 2025, to July 1, 2025, and extending the end date correspondingly. The amendment requires contractors to acknowledge receipt through specified methods, stressing the importance of timely acknowledgment to avoid offer rejection. It details modifications to quantities and the performance period but indicates that all other terms not addressed remain unchanged. This document is designed to ensure clarity in contract modifications and adherence to procurement standards, reflecting the procedural requirements in federal contracting and grant administration.
    Wage Determinations 2015-5615.pdf
    Lifecycle
    Title
    Type
    Eastman Lake Elevator Services
    Solicitation
    Eastman Lake Elevator Services
    Currently viewing
    Presolicitation
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