The Department of Defense, through the 42d Contracting Squadron at Maxwell Air Force Base (AFB) in Alabama, is seeking sources to provide Premium Seating Services for the 2026 Beyond The Horizon Open House and Airshow event scheduled for April 17-19, 2026. The contractor will be responsible for offering various premium seating options, including VIP Chalets and Flight Line Club access, to an estimated audience of over 150,000 attendees, while also managing logistical support, ticketing, and compliance with safety regulations. This opportunity is crucial for enhancing the attendee experience at a significant public event, and interested parties must submit their responses to the sources sought notice by 2:00 P.M. Central Standard Time on December 15, 2025, to the primary contacts, 2d Lt Easton Flamand and TSgt Jeremy Rash, via the provided email addresses.

PWS Premium Seating.docx

This Performance Work Statement outlines the requirements for a contractor to provide premium seating and related services for the 2026 Maxwell Air Force Base Beyond The Horizon Open House/Air Show, scheduled for April 17-19, 2026. The contractor will have exclusive rights to sell various premium seating options, including VIP Chalets, Flight Line Club access, Preferred Seating, and Lawn Boxes, for an estimated 150,000+ attendees. Key responsibilities include providing logistical support, managing personnel and equipment, ensuring compliance with safety and health regulations, and coordinating with the Force Support Squadron for amenities like alcoholic beverages and catering. The contractor must also handle all online and onsite ticketing, manage setup and teardown, train volunteers, secure equipment, and maintain specific insurance coverages. Financial controls, including monitoring fund collections and using a Point of Sale system, are mandatory. The document also addresses force majeure events and outlines reporting and communication requirements.

The 42d Contracting Squadron, Maxwell Air Force Base (AFB), AL is seeking sources to provide Premium Seating Services at the 2026 Beyond The Horizon Open House and Airshow event at Maxwell AFB, AL. All feedback and information received may be used to determine the appropriate acquisition strategy.

IMPORTANT NOTES:

A solicitation does not exist for this requirement. The Government does not intend to award a contract on the basis of this sources sought.

If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.

Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.

Oral submissions of information will not be considered in response to this sources sought.

To assist the Government in developing a potential acquisition strategy, please provide the following information:

GENERAL INFORMATION:

Company name, address, point of contact, voice and fax telephone numbers and email address.

Type of business, (i.e., small, small disadvantaged, woman-owned, Hub Zone, serviced- disabled veteran-owned small business, large business, etc.), under North American Industry Classification System (NAICS) 711320 which contains a size standard of $22M, CAGE Code and Unique Entity ID.

Under which NAICS code does your company usually provide the requirements described above. Please provide rationale for your answer if different from NAICS 711320.

Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective if applicable.

CAPABILITIES:

The Government is seeking qualified, experienced sources interested in providing Premium Seating Services for the 2026 Beyond the Horizon Open House while meeting the requirements of the attached Performance Work Statement (PWS) Draft.

RESPONSES:

Please email responses to this sources sought to the points of contact identified below. The due date and time for responses to this sources sought is 2:00 P.M. Central Standard Time, 15 Dec 2025.  Primary POCs are 2d Lt Easton Flamand (Contract Specialist) email: easton.flamand.1@us.af.mil (334) 953-3528 and TSgt Jeremy Rash (Contracting Officer) email: jeremy.rash@us.af.mil (334) 953-3913.

Attachment 1: Performance Work Statement (PWS) Draft

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Original Source