Chancery Building New Office Furniture
ID: 19PM0724Q0070Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY PANAMA CITYWASHINGTON, DC, 20520, USA

NAICS

Other Building Finishing Contractors (238390)

PSC

OFFICE FURNITURE (7110)

Original Source

https://sam.gov/opp/ecfbcd061b50437ca014038300cebc37/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide and install new office furniture for the Chancery Building at the U.S. Embassy in Panama City. The procurement includes the supply of various types of cubicles, with a focus on compliance with safety, health, and design standards, as well as ergonomic and accessibility enhancements. This project is crucial for creating a functional and compliant working environment for embassy staff, ensuring adherence to institutional standards. Quotations are due by September 13, 2024, at 12:00 p.m. local time, and interested parties must submit their proposals electronically, including proof of registration in the System for Award Management (SAM) and other required documentation. For further inquiries, contact Gabriel Massine at PNMPROCREQ@state.gov or Reinel Arcia at arciara@state.gov.

    Point(s) of Contact
    Gabriel Massine - Contracting Officer
    PNMPROCREQ@state.gov
    Reinel Arcia
    50764807115
    arciara@state.gov
    Files
    Title
    Posted
    24Q0070_PreproposalAgenda.pdf
    The document outlines the site visit agenda for the solicitation 19PM0724Q0070 regarding new office furniture for the Chancery Building. The site visit is scheduled for 10:00 a.m. on September 3, 2024. Key personnel, including the Contracting Officer, Facility Manager, and other procurement team members, are identified. Proposals must be submitted by 12:00 p.m. on September 13, 2024, with a reminder that no late submissions will be accepted. Important sections in the solicitation are referenced, including provisions and evaluation factors located in attachments to the SF1449 form. For any inquiries, participants are directed to submit questions via email by September 4, 2024, after which responses will be shared publicly on the SAM.gov website. It is emphasized that statements made during the conference do not alter the original solicitation, with any changes to be communicated in writing. This document serves to guide participants involved in the bidding process for government procurement within the framework of federal solicitations.
    24Q0070_PreproposalMinutes.pdf
    The United States Department of State issued minutes from a site visit regarding solicitation number 19PM0724Q0070 for new office furniture at the New Embassy Compound in Panama City, with proposals due by September 13th, 2024. Key aspects discussed included submission requirements, questions from offerors regarding furniture specifications, and compliance with safety regulations, such as electrical standards and minimum dimensional tolerances. The U.S. Embassy staff will manage the installation and connection of data wires, while other logistics such as carpet replacement and furniture placement were also outlined. Offerors were reminded that preference is for U.S.-made products, though international sources may be accepted if they meet specified requirements. The document emphasizes the collaborative process of addressing inquiries prior to proposal submission, fostering a clear understanding of the requirements among prospective offerors, and maintaining a focus on quality and compliance in the procurement process.
    24Q0070 - Attachment A - Chancery Building New Office Furniture.pdf
    The U.S. Embassy in Panama City requires the replacement of office cubicle furniture in the Chancery Building. This Request for Proposal outlines the responsibilities of the Contractor, which include providing, installing, and ensuring the functionality of new office cubicle furniture within a defined timeframe (120 days for delivery and 45 days for installation). Key considerations include adherence to safety, health, and design standards set by agencies such as IBC, NFPA, and the Department of State, alongside ergonomic and accessibility enhancements. The proposal demands site inspections, detailed scheduling, a delivery checklist, and stringent compliance with electrical and furniture specifications, including UL-listed power connections and fire-resistant material. Separate exclusions for executive furniture are specified, and deficiencies discovered during installation must be documented. The Government's responsibilities include providing access to work areas and necessary utilities. The document also emphasizes quality assurance measures, with a performance standard of no more than one customer complaint per month. Overall, this project highlights the importance of creating a safe, efficient, and compliant working environment, meeting institutional standards while ensuring effective contractor performance.
    24Q0070 - Attachment to SF1449 - Chacery Building Office Furniture.pdf
    The document outlines RFP number 19PM0724Q0070, focusing on the procurement of new office furniture for the U.S. Embassy in Panama. The Performance Work Statement specifies that the contractor will provide furniture including GSO, HRO, FMC, and FAC cubicles. Costs must cover all associated expenses, with pricing in U.S. dollars and excluding Value Added Tax due to embassy tax exemptions. Key instructions for bidders include providing evidence of business operations in Panama, proof of SAM registration, and references for past performance. The contractor must demonstrate capability to meet local licensing requirements and supply a strategic plan detailing the furniture's types, quality assurance measures, and delivery timelines. Additionally, the document includes contract clauses, obligations concerning local law compliance, payment terms, and provisions for small businesses and veterans. Emphasizing governmental procedures, it ensures contractor accountability and outlines the requirements for invoicing and communication. The overall aim is to facilitate a transparent and competitive bidding process while ensuring compliance with U.S. regulations for international contracting.
    24Q0070 - Invitation Letter.pdf
    The U.S. Embassy in Panama City issued Request for Quotations (RFQ) number 19PM0724Q0070 for the procurement of new office furniture for the Chancery Building. Quotations must be submitted by September 13, 2024, at 12:00 p.m. local time, and they must comply with all specified instructions, including the completion of certain forms and proof of registration in the System for Award Management (SAM). Quotations should be sent electronically to a provided email address in accepted file formats, with file sizes not exceeding 30MB. The government aims to award the contract to the responsible bidder offering the lowest price, potentially without further discussions unless necessary. This RFQ illustrates procedural requirements in federal contracting for office supplies, emphasizing registration and adherence to tender submission guidelines as critical for bid consideration. The document concludes with a reminder of necessary attachments and the importance of compliance to be eligible for evaluation.
    24Q0070 - SF1449 Cover Page.pdf
    The document is a solicitation for commercial items issued by the American Embassy in Panama City, as part of an unrestricted acquisition process for general contractors. The solicitation number is 19PM0724Q0070, with an issue date of August 23, 2024, and bids are due by September 13, 2024, at noon. The offer includes various types of cubicles (GSO, HRO, FMC, and FAC) needed for the Embassy, each indicated as requiring a global quantity. The document outlines standard terms, including references to relevant Federal Acquisition Regulation (FAR) clauses. Contractors are instructed to complete specific blocks and return signed copies of the document to the issuing office. It highlights that payment will be made by the American Embassy's Financial Management Office, ensuring that procedures for accountability and contract fulfillment are explicitly noted. This solicitation reflects the government's commitment to fulfilling operational needs through contracted services while providing details for compliance and response from interested bidders.
    24Q0070 - SF30 - Amendment 00001.pdf
    This document is an amendment to a solicitation issued by the American Embassy in Panama City regarding contract PR12780626. It details a modification to solicitation number 19PM0724Q0070, which was originally dated August 23, 2024. The key purpose of the amendment is to extend the receipt deadline for offers related to the procurement of new office furniture and requires contractors to acknowledge the receipt of this amendment to avoid rejection of their offers. Additionally, the amendment incorporates FAR Clause 52.225-5 and updates specific provisions in Attachment A. It outlines the necessary acknowledgment process for contractors, including options for communicating amendments. The document maintains that all other terms and conditions remain unchanged unless otherwise stated. Overall, this amendment represents a procedural adjustment to an existing solicitation, reflecting typical government contracting practices aimed at clarifying instructions and ensuring fair participation from contractors.
    Lifecycle
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    Chancery Building New Office Furniture
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