7490--Metered Mail Machine Lease
ID: 36C25225Q0389Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF252-NETWORK CONTRACT OFFICE 12 (36C252)MILWAUKEE, WI, 53214, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

MISCELLANEOUS OFFICE MACHINES (7490)

Original Source

https://sam.gov/opp/64b1069978884f46923d16410540740f/view
Timeline
  1. 1
    Posted Apr 3, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 3, 2025, 12:00 AM UTC
  3. 3
    Due Apr 15, 2025, 2:00 PM UTC
Description

The Department of Veterans Affairs (VA) is soliciting bids for the lease of metered mail machines for the VA Illiana Health Care System located in Danville, Illinois, along with several Community-Based Outpatient Clinics (CBOCs). The procurement aims to secure a comprehensive mailroom system that includes features such as mixed mail feeders, weight platforms, USPS meters with automatic rate updates, and essential support services like installation, training, and emergency response within one hour. This initiative is crucial for maintaining efficient mail operations within the VA's healthcare system, ensuring compliance with federal regulations and standards. Interested companies must submit their detailed quotations by April 15, 2025, at 9:00 AM Central Time, with all submissions directed to the Contracting Officer, Erica Grimslid, at Erica.Grimslid@va.gov.

Point(s) of Contact
Erica GrimslidContracting Officer
(414) 844-4829
Erica.Grimslid@va.gov
Files
Title
Posted
36C25225Q0389.docx
Apr 3, 2025, 6:05 PM UTC
The Department of Veterans Affairs (VA) is soliciting bids for the lease of metered mail machines for the VA Illiana Health Care System in Danville, IL, including several Community-Based Outpatient Clinics (CBOCs). This request for quotation (RFQ) is issued under the terms set forth in the Federal Acquisition Regulation and allows for full and open competition. The lease will cover a base year from May 2025 to April 2026 and extends through four optional years, concluding in April 2030. The required systems include features such as mixed mail feeders, weight platforms, USPS meters with automatic rate updates, and support services including installation, training, and emergency response within one hour. Bidders must comply with technical specifications related to equipment capabilities, including cloud-based services that require FedRAMP approval at the time of quote submission. Interested companies must provide detailed quotations following specific instructions, and the contract will be awarded to the lowest-priced technically acceptable offer. All submissions are due by April 15, 2025, at 9:00 AM Central Time, with no hand-delivered responses accepted. This procurement emphasizes the VA's commitment to maintaining efficient mail operations within its healthcare system while ensuring compliance with federal regulations and standards.
Lifecycle
Title
Type
7490--Metered Mail Machine Lease
Currently viewing
Combined Synopsis/Solicitation
Similar Opportunities
X1DB--Request for Lease Proposal for Freeport, IL Community Based Outpatient Clinic (CBOC)
Buyer not available
The Department of Veterans Affairs is seeking proposals for leasing a Community Based Outpatient Clinic (CBOC) in Freeport, Illinois, under solicitation number 36C25225R0057. The VA requires a space ranging from 8,450 to 9,999 Net Usable Square Feet to accommodate staff and veterans, with a lease term of 20 years, including a firm commitment of 10 years. This initiative is crucial for enhancing healthcare access for veterans, ensuring compliance with federal standards, and providing a functional environment for medical services. Interested parties must submit their proposals via email by May 9, 2025, at 4:00 p.m. CDT to Matthew Wright at matthew.wright2@va.gov.
Postage Meter Lease
Buyer not available
The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to lease a postal machine mail stream solution, namely a MailCenter 1000 mail meter, for use at Seymour Johnson Air Force Base in Goldsboro, North Carolina. The procurement aims to fulfill specific requirements including a minimum speed of 180 letters per minute, the capability to weigh up to 70 pounds, and features such as wireless connectivity and multiple user access levels. This equipment is crucial for maintaining efficient postal services within the military, ensuring timely communication and logistics. Interested parties are encouraged to submit a capabilities package detailing their business size, status, and relevant experience, and should contact TSgt Glinnis Thompson at glinnis.thompson@us.af.mil or SSgt Daniel Hutchins at Daniel.Hutchins.1@us.af.mil for further information. All contractors must be registered in the System for Award Management (SAM) database to participate.
3610--VISN 12 Ricoh MFD (Multi-Functional Devices) Equipment & Service Lease 3-Month Bridge Contract 04/01/2025-6/30/2025
Buyer not available
The Department of Veterans Affairs is planning to award a six-month sole-source bridge contract to Ricoh USA, Inc. for the leasing and servicing of multi-functional devices (MFDs) to support the operations of various Veterans Health Administration (VHA) medical centers, clinics, and offices. This contract will be effective from April 1, 2025, to September 30, 2025, and is being pursued under Federal Acquisition Regulation (FAR) Part 13 for simplified acquisitions, as a competitive acquisition for a new multi-year requirement is concurrently being processed by another agency. Interested vendors may submit their responses directly to the Contracting Officer, Parris S. Weidenbach, via email at parris.weidenbach@va.gov, with a justification report for the sole source to be made available at the time of the award. The North American Industry Classification System (NAICS) code for this acquisition is 532420, and the size standard is $35 million.
Endoscope Equipment Lease and Full Maintenance Service Agreement
Buyer not available
The Department of Veterans Affairs, specifically the Network Contracting Office 17, is seeking responses from qualified small businesses for a Sources Sought Notice regarding the lease of endoscopic equipment and full maintenance services for the Central Texas Veterans Health Care System located in Austin, TX. The procurement aims to secure a comprehensive maintenance agreement that includes repair coverage, accidental damage protection, loaner equipment, educational training, and technical support, with a focus on various endoscopic models and accessories compatible with existing VA systems. Interested businesses are required to submit detailed information about their qualifications and capabilities by April 17, 2025, noting that this notice is for market research purposes only and does not constitute a solicitation. For further inquiries, interested parties can contact Dayna Cantu at dayna.cantu@va.gov or by phone at 512-922-0142.
J059--NEW Base +4 Overhead Paging PM
Buyer not available
The Department of Veterans Affairs is seeking proposals for the service and maintenance of the overhead paging system at the Illiana VA Medical Center located in Danville, Illinois. The contractor will be responsible for providing all necessary labor, materials, equipment, and supervision to ensure the effective operation of the paging system, which includes the repair and replacement of critical components such as antennas, transmitters, and encoders. This procurement is vital for maintaining efficient communication within the healthcare facility, thereby supporting its operational effectiveness. Interested small businesses are encouraged to participate in this Total Small Business Set-Aside opportunity, with proposals due by April 18, 2025. For further inquiries, potential bidders can contact Contract Specialist Debbie Bruening at debbie.bruening@va.gov or by phone at 414-844-4802.
6515-- Eyecon 9430, Eyecon Interface Controller with installation and one (1) year monthly subscription and support to the Marion and Evansville VA Medical Centers
Buyer not available
The Department of Veterans Affairs is seeking to procure two Eyecon Model 9430 devices, including installation and a one-year subscription for support services, for the Marion and Evansville VA Medical Centers. This procurement is a sole source acquisition justified under statutory authority for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with Veterans Healthcare Supply Solutions identified as the unique vendor qualified to provide the proprietary equipment necessary for compatibility with existing systems. The total estimated cost for this contract is $42,271, and interested parties must submit their responses by April 21, 2025, at 6 AM Central Time, with inquiries directed to Contracting Specialist Erika Kobulnicky at Erika.Kobulnicky@va.gov or by phone at 913-758-9925.
6515--Omnicell Win XTE & Server Upgrades - VISN
Buyer not available
The Department of Veterans Affairs (VA) is seeking qualified contractors to provide Omnicell Gold Service Plan services for equipment within the VA Midwest Health Care Network (VISN 23). The procurement aims to ensure the continued operation and maintenance of Omnicell equipment, which is critical for healthcare delivery, by providing necessary labor, materials, and supervision for a one-year period. This includes calibration services by OEM-authorized providers and covers repair parts, excluding instances of equipment misuse. Interested parties must respond by April 16, 2025, and can obtain further details by contacting Contract Officer Scott Morrison at scott.morrison2@va.gov or by phone at 605-336-3230 x7859.
6515--Tabletop Unit Dose Packager
Buyer not available
The Department of Veterans Affairs (VA) is seeking information from potential suppliers for a Vantage Series Tabletop Unit Dose Packager or an equivalent product to support the Loma Linda Veterans Affairs Medical Center in California. The procurement aims to identify qualified sources capable of providing a unit dose packager that meets specific requirements, including functionality for oral solids, a packaging speed of at least 60 units per minute, and the inclusion of a complete operational package with technical support. This initiative is part of the VA's efforts to enhance healthcare delivery through efficient medical supply technologies. Interested parties must submit their capabilities statements and relevant company information by April 17, 2025, via email to Contract Specialist Sam Choo at sam.choo@va.gov.
DA10--Rauland Responder 5 Nurse Call System Application Application Maintenance & Software Support Services
Buyer not available
The Department of Veterans Affairs is seeking proposals for maintenance and software support services for the Rauland Responder 5 Nurse Call System, as outlined in solicitation number 36C10B25Q0160. The procurement aims to ensure comprehensive technical support, including troubleshooting assistance, regular software updates, and compliance with federal information security standards, with a contract structured for a base period of 12 months and four optional renewal periods. This system is critical for enhancing communication and operational efficiency within veterans' healthcare facilities. Interested vendors must submit their quotes by April 17, 2025, at 2:00 PM EST to the designated contacts, Justin Daniel and Evan Shlisserman, via email.
5840--X-Ray Baggage Machine
Buyer not available
The Department of Veterans Affairs is seeking qualified vendors for the procurement and installation of an X-Ray Baggage Machine at its Houston Regional Office. The project aims to enhance workplace safety by detecting hazardous materials in packages, which involves conducting a site assessment, procuring the equipment, installing the machine, testing its effectiveness, and providing staff training on operation and maintenance. This Sources Sought notice serves as preliminary market research and is not a request for quotes; interested parties must submit their qualifications and capabilities by April 18, 2025, to Contract Specialist Julie Lemire at julie.lemire@va.gov, with RFQ 36C10D25Q0081 in the subject line.