The Department of Veterans Affairs is conducting a Sources Sought Notice (36C24726Q0148) to identify potential vendors capable of supplying a Brand Name or Equal PHOTHERA 4800 PRO MAX phototherapy booth. The procurement aims to gather information on qualified sources, including Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and other businesses, in relation to the NAICS code 339112 for Surgical and Medical Instrument Manufacturing, which has a size standard of 1,000 employees. This phototherapy device is critical for providing effective treatment, requiring specific features such as dimensions that accommodate wheelchair access, at least 48 high-density UV lamps, patient-controlled fans, and an advanced control system with a touchscreen interface. Interested vendors must submit their responses by December 12, 2025, at 09:00 AM Eastern Time, via email to Darius Crane at darius.crane@va.gov, including necessary company information and details regarding their business size and capabilities.

36C24726Q0148.docx

The Department of Veterans Affairs (VA) is conducting a Sources Sought Notice (36C24726Q0148) to identify potential vendors for a Brand Name or Equal PHOTHERA 4800 PRO MAX phototherapy booth. This is a market research effort to determine the availability of qualified sources, including Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and other small or large businesses, relative to NAICS code 339112 (Surgical and Medical Instrument Manufacturing) with a 1,000-employee size standard. The phototherapy device must meet specific salient characteristics, including dimensions, at least 48 high-density UV lamps (NBUVB, UVA, or combination), an open-top design for wheelchair access, patient-controlled fans, UV-transmitting lamp shields, and an adjustable treatment platform. The control system must feature at least a 7-inch touchscreen ClearLink Controller with SmartTouch Technology. Responses are due by December 12, 2025, at 09:00 AM Eastern Time, and should be emailed to Darius Crane at darius.crane@va.gov, including company information, business size, SAM Unique Entity ID, GSA contract details, and country of manufacture. This notice does not constitute a solicitation or an obligation to procure.

THIS IS A SOURCES SOUGHT NOTICE ONLY
The purpose of this Sources Sought is to conduct market research to procure Brand Name or Equal PHOTHERA 4800 PRO MAX manufactured by Phothera.
This notice serves to survey the market to ascertain whether-or-not sources are capable of providing the requested supply. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Network Contracting Office (NCO) 7 is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 3391113 Surgical and Medical Instrument Manufacturing.
This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 339112 and Size Standard of 1,000 employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. After reviewing the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement in order to be awarded the contract.
Background: The Department of Veterans Affairs is seeking vendors who can provide Brand Name or Equal PHOTHERA 4800 PRO MAX phototherapy booth manufactured by Phothera that can meet or exceed the salient characteristics. The vendors must demonstrate the ability to meet all requirements for this notice.
INSTRUCTIONS:
RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION:
Primary Information:
Company Name:
Point of Contact (POC) name:
Email address:
Phone number:
Unique Entity ID No. listed in the System of Awards Management (SAM):
Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for the NAICS code 339112.
If a SD/VOSB set-aside is determined to be issued for this request, will you be able to comply with VAAR 852.219-76 for supplies?
Indicate whether you hold a GSA Federal-Supply-Schedule contract that covers this type of request. If so, please provide the Schedule contract number.
Item(s) Country of Manufacture
If you are not the manufacturer of the requested product, do you have an Authorized Distributorship Letter issued from the manufacturer (If applicable)?
Responses are due Friday, December 12, 2025, at 09:00 a.m. Eastern. Please submit responses via e-mail to Darius Crane, at email address: Darius.crane@va.gov . Please place 36C24726Q0148 PHOTOTHERAPY BOOTH in the subject line of your email. This notice is to assist the VA in determining sources only.
Salient Characteristics for Phototherapy Device
Dimensions of the device must be at least; Height: 84 (213 cm), Width (doors closed): 41 (104 cm); (doors open: 53 (135 cm), Depth (doors closed): 40 (102 cm); (doors open): 50 (127 cm)
Must be equipped with at least 48 high-density, six-foot UV lamps.
Lamp options must include Narrowband UVB (NBUVB), UVA or a combination of both.
Must have open-top design with enough interior space to accommodate wheelchair access and reduce claustrophobia.
Must be equipped with patient-controlled fans.
Must be equipped with UV-transmitting lamp shields to prevent patient contact.
Shields must work with lamp cooling fans to maintain optimal operating temperature.
Must have an adjustable treatment platform for elevating patients for full-body exposure.
Control system must have at least a 7 touchscreen ClearLink Controller and be capable to support SmartTouch Technology with remote connectivity, multi-machine setup and multi-language configuration.
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NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor notify respondents of the results of this notice. No solicitation documents exist at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is seeking neither quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought notice.

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