Library of Congress - Sole Source Notice for Theater Screen Warranty
ID: 2025-LGR-0096Type: Special Notice
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Photographic Equipment and Supplies Merchant Wholesalers (42341)

PSC

PHOTOGRAPHIC PROJECTION EQUIPMENT (6730)

Original Source

https://sam.gov/opp/457e059728264feda691ababfddbefb5/view
Timeline
    Description

    The Library of Congress is seeking to award a sole source contract for an extended warranty service agreement for its theater screen and masking systems at the Packard Campus Theater. The selected contractor, BASSEC, LLC, will provide essential services including annual maintenance visits, repairs, and help desk support, ensuring the operational integrity of the custom-designed motorized masking system and screen. This procurement is critical as it addresses the unique technological needs of the Library, with the contract set to span from June 15, 2025, through June 14, 2030, and includes multiple option years. Interested parties can direct inquiries to James Robinson at jarobinson@loc.gov or Lianne Carroll at lcarroll@loc.gov for further details.

    Point(s) of Contact
    James Robinson
    jarobinson@loc.gov
    Lianne Carroll
    lcarroll@loc.gov
    Files
    Title
    Posted
    Attachment 1 Statement of Work Theater Screen and Masking Warranty.docx
    The Library of Congress seeks contractor support for an extended warranty service agreement concerning its P1MI Theater's screen and masking systems. The contractor will provide annual maintenance visits, repairs, and help desk support. Key requirements include yearly inspections and cleaning of the masking system, repair or replacement of faulty equipment, and delivery of service reports. The contract spans from June 15, 2025, through June 14, 2030, with multiple option years available. The contractor must establish a quality control program and ensure safety precautions during service. Performance must occur at the Packard Campus Theater in Virginia within designated operational hours, and contractors must comply with security clearance requirements. Additionally, the contractor is required to appoint key personnel, including a contract/project manager and a technical lead, and provide their resumes. This document outlines the expectations for maintaining theater equipment, ensuring high-quality service delivery integral to the Library's operations.
    Redacted - Theater Screen and Masking Warranty.pdf
    The document serves as a Justification and Approval for awarding a contract without full and open competition concerning a warranty service for the Library of Congress. The Library seeks to continue an extended warranty agreement with BASSEC, LLC for a custom-designed motorized masking system and screen used in the NAVCC Packard Campus Theater. The contract ensures maintenance, repairs, and help desk support from the original installer, which is crucial for the integrity of the integrated system. The rationale for non-competitive procurement highlights that BASSEC is the only vendor capable of fulfilling the Library's specific operational needs and that switching suppliers could jeopardize the system's functionality. The Library underscores the urgency and need for specialized services that only BASSEC can provide, thus justifying the choice of a single source for this contract. Actions to foster competition in future procurements are limited, given the unique nature of the library’s technology. This document aligns with federal regulations under 41 U.S.C. § 6101, promoting transparency in contracting actions while recognizing the necessity of specialized services.
    Lifecycle
    Title
    Type
    Library of Congress - Sole Source Notice for Theater Screen Warranty
    Currently viewing
    Special Notice
    Similar Opportunities
    MegaVision Camera Maintenance - J&A
    Buyer not available
    The Library of Congress is seeking a contractor for the maintenance of its MegaVision hyperspectral imaging systems through a service agreement with Transcendent Imaging, LLC. The contract entails comprehensive repairs, annual preventive maintenance visits, on-site support, and training for Library personnel, ensuring the optimal functionality of both permanent and portable imaging systems used for non-destructive analysis of collection materials. This maintenance is critical for preserving the Library's collections, as the proprietary nature of the equipment necessitates specialized support from the sole provider, Transcendent Imaging. The total contract value exceeds $250,000, and interested parties can contact James Robinson at jarobinson@loc.gov for further information.
    Library of Congress Media Module Cards, Brand-Name
    Buyer not available
    The Library of Congress is seeking to procure specific Avaya brand Media Module Cards through a federal contract, classified as a Firm-Fixed-Price agreement. The procurement is essential to support existing voice switch systems, as only Avaya products are compatible, ensuring operational continuity before software support for current systems ends in December 2025. The estimated contract value is up to $250,000, with a performance period from April 1, 2025, to September 30, 2025, and delivery expected within 60 days post-award. Interested vendors can contact Charles Hertenstein at chertenstein@loc.gov or John Nix at jnix@loc.gov for further details.
    Founding Phrases Exhibit - Audio Visual (AV) & Interactive Experience Services
    Buyer not available
    The Library of Congress is seeking proposals for the "Founding Phrases Exhibit," which involves the provision of audio visual (AV) and interactive experience services. The selected contractor will be responsible for developing and installing interactive audiovisual experiences across six stations in the Library's new "Treasures Gallery," with deliverables spanning research, design, production, and installation phases. This initiative aims to enhance public engagement and educational outreach related to the Declaration of Independence, emphasizing the importance of innovative and accessible museum-quality experiences. Interested contractors should contact Eric Pacheco at erpacheco@loc.gov or Ramon Samuel at rsamuel@loc.gov for further details, with key deliverables scheduled from August 29, 2025, to February 28, 2026, and compliance with wage determinations outlined in the associated documents.
    Tables, Carts, and Table Cloths
    Buyer not available
    The Library of Congress is seeking a contractor to supply commercial-grade tables, carts, and tablecloths for a newly designated event space within the Adams building, which is currently undergoing renovation. The procurement focuses on providing furniture that meets specific design and material specifications, including non-marring wheels to protect the flooring in a historically significant area classified as a Preservation Zone. This contract emphasizes compliance with the Buy American Act and requires delivery of items within 45 days post-award, with detailed guidelines for packaging, invoicing, and labor standards. Interested vendors can reach out to Melinda Dawson at mdawson@loc.gov or David Leonard at dleonard@loc.gov for further information regarding the bidding process.
    DE01--Auditorium Service Maintenance Technology Programming
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for a maintenance contract focused on audiovisual (A/V) systems in the auditorium of the Veterans Affairs Southern Nevada Health Care System. The procurement aims to gather information from potential contractors to ensure the delivery of comprehensive services, including proprietary licenses and biannual maintenance checks, specifically utilizing Crestron products. This contract is crucial for maintaining the functionality and reliability of critical facility systems, with a contract period set from May 1, 2025, to April 30, 2026. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) or Veteran-Owned Small Businesses (VOSB) must submit their capability statements by March 13, 2025, to the Contracting Officer, Larry Facio, at Larry.Facio@va.gov or by phone at 916-923-4553.
    RFQ to support the Library of Congress Retail Shop
    Buyer not available
    The Library of Congress is seeking qualified contractors to support its retail operations through a Request for Quotation (RFQ) for various supplies and services. The procurement aims to enhance the Library's retail offerings, including retail merchandise, archival prints, e-books, and inventory management services, thereby improving public engagement and operational efficiency. This initiative is crucial for providing high-quality educational products that align with the Library's mission while promoting participation from small businesses, including women-owned and service-disabled veteran-owned enterprises. Interested vendors should contact Abby Schultz at aschultz@loc.gov for further details, and they must ensure compliance with federal regulations and guidelines as outlined in the solicitation documents.
    Integrated Library System
    Buyer not available
    The Department of Commerce, specifically the United States Patent and Trademark Office (USPTO), is seeking contractor support for an Integrated Library System aimed at enhancing the management of its extensive library resources. This system will facilitate cataloging, acquisitions, circulation, and electronic resource management for over 700,000 bibliographic titles, 80,000+ electronic journals, and more than 400,000 eBooks, ultimately providing user-friendly online access and robust reporting capabilities. The USPTO plans to award a five-year contract valued at approximately $1,234,081 to the sole vendor, Ex Libris Alma/Primo, following market research that identified them as the only qualified source. Interested parties can reach out to Andrew Spinazzola at andrew.spinazzola@uspto.gov or call 571-270-7994 for further information, with the expected award date set for March 31, 2025.
    DA01--VoiceOver Pro Maint - MPLS
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 23, intends to award a sole source contract to Voicebrook, Inc. for maintenance services of the VoiceOver Pro system. This procurement is necessitated by the proprietary nature of the equipment, which is exclusively supplied by the Original Equipment Manufacturer, thereby limiting third-party installations. The contract, identified by solicitation number 36C26325Q0518, is not open for competitive bidding; however, interested vendors may submit capability statements within ten days of the notice, with the agency retaining the right to reconsider the competitive nature of the procurement based on the responses received. Responses are due by March 14, 2025, at 1:00 PM Central Time, and inquiries can be directed to Contract Specialist Robert Bennett at robert.bennett8@va.gov or by phone at 319-339-7079.
    Unified Storage Requirement
    Buyer not available
    The Library of Congress is seeking proposals for a unified storage system to manage its Tier-1 and Tier-2 data, with a focus on both Block and NAS storage solutions. The system must be hosted on-premises and support a variety of applications and data types, including essential disaster recovery capabilities, while ensuring compatibility with multiple protocols and robust security features. This initiative is crucial for enhancing data management and disaster recovery processes, emphasizing the need for a secure, reliable, and scalable storage solution. Interested vendors should contact Charles Hertenstein at chertenstein@loc.gov for further details regarding the proposal requirements and submission process.
    Braille Magazines - Royal National Institute for the Blind - 2025
    Buyer not available
    The Library of Congress is seeking to procure twelve specific braille magazines from the Royal National Institute for the Blind (RNIB) for distribution to over 500,000 visually impaired patrons through the National Library Service for the Blind and Print Disabled (NLS). This contract aims to ensure the availability of essential publications, including titles such as Braille Chess Magazine and Short Stories, with a total distribution of over 17,000 copies annually, delivered to a designated location in Scottsdale, AZ. The procurement underscores the government's commitment to accessibility and support for disabled communities, as RNIB is the sole source for these unique publications, with no alternative American vendors available. Interested parties can reach out to James Robinson at jarobinson@loc.gov for further information regarding this opportunity.