The Department of Veterans Affairs is issuing a Sources Sought Notice for Relocation and Removal Services at the James A. Haley Veterans’ Hospital in Tampa, FL. This notice is for informational purposes only and is not a solicitation for proposals. The VA seeks to identify qualified vendors—including large, small, and various specific types of small businesses—capable of providing moving services which include the disassembly and reassembly of furniture and the movement of medical and non-medical equipment, excluding personal belongings. Interested companies must submit their qualifications, including business size classification and contact information, by October 10, 2024. Responses will inform the Government's acquisition decisions and a potential future solicitation. All interested parties must respond separately to any subsequent solicitation announcements, as responses to this notice do not constitute a solicitation request. The notice emphasizes the need for potential contractors to demonstrate their capabilities to support the relocation services required by the VA.

The DRAFT PERFORMANCE WORK STATEMENT outlines the responsibilities of a contractor tasked with relocating and removing equipment, particularly at the James A. Haley Veterans' Hospital in Tampa, Florida. The contractor is responsible for moving office furniture and medical equipment, excluding employee personal items and IT equipment requiring network connectivity. All tasks must be performed by trained installers using provided management, tools, and transport. Key provisions include the establishment of work units based on an 8-hour workday with 24 units typically scheduled per month, adherence to safety guidelines, and maintenance of quality control measures. The contractor must prepare contingency and phase-in/phase-out plans to ensure smooth transitions, timely invoicing, and compliance with OSHA standards. A performance evaluation system is in place to monitor contractor adherence to quality assurance metrics, with incentives and penalties defined for various service levels. The contractor must maintain clear communication and documentation, with oversight from the Contracting Officer Representative (COR) responsible for quality assurance and overall contract administration. The emphasis on professionalism, accountability for damages, and strict operational guidelines underscores the contract's importance in supporting the VA's mission to provide essential services to veterans.