RFP#361279KMW - Neutron Detector Beam Loss Monitors v2
ID: RFP361279KMWv2Type: Combined Synopsis/Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

GENERAL SCIENCE & TECHNOLOGY R&D SVCS; GENERAL SCIENCE & TECHNOLOGY; EXPERIMENTAL DEVELOPMENT (AJ13)
Timeline
  1. 1
    Posted Jan 24, 2025, 12:00 AM UTC
  2. 2
    Updated Jan 24, 2025, 12:00 AM UTC
  3. 3
    Due Feb 12, 2025, 10:00 PM UTC
Description

The Department of Energy, through Fermi Forward Discovery Group, LLC, is soliciting proposals for the fabrication of Neutron Detector Beam Loss Monitors under RFP#361279KMW. This procurement aims to acquire high-quality neutron detectors that will operate in a high-radiation environment, supporting the Proton Improvement Plan II (PIP-II) at Fermilab. The selected contractor will be responsible for meeting stringent technical specifications, including the provision of prototypes and production units, along with comprehensive quality assurance plans. Proposals must be submitted by February 12, 2025, and should adhere to the outlined submission guidelines, including a firm-fixed price structure. For further inquiries, interested parties can contact Kody M Whittington at kwhittin@fnal.gov or call 630-840-6898.

Point(s) of Contact
Files
Title
Posted
The document outlines the Statement of Work (SOW) for the design and fabrication of a Neutron Detector Beam Loss Monitor (NBLM) for the Fermilab PIP-II superconducting linear accelerator. It specifies the technical requirements for the neutron detector, which will operate in a high-radiation environment, including mandatory stipulations about materials, functionality, and expected measurement capabilities. Proposals must include pricing for prototypes and production units, alongside comprehensive quality assurance plans and historical performance examples. The document delineates a timeline for design reviews, production, and acceptance testing to ensure compliance with specified technical standards. Additionally, it elucidates the procurement process, indicating the possibility of subsequent orders based on initial evaluations. The SOW reflects a structured approach to achieving stringent safety and performance benchmarks in support of the accelerator's operational needs, aiming to enhance functionality in a critical research context. Overall, this document is reflective of typical governmental RFP frameworks, emphasizing transparency, detailed requirements, and procedural accountability in federal project sourcing and execution.
The Fermi Forward Discovery Group, LLC (FFDG) outlines the General Terms and Conditions for Supplies in this document, which serves as a framework for subcontracting within the context of government contracts, specifically associated with the U.S. Department of Energy's operations at the Fermi National Accelerator Laboratory. Key clauses detail the definitions of terms, scope of the subcontract, independent contractor status, payment procedures upon acceptance, licensing requirements, inspection rights, and indemnification responsibilities, including warranties related to supplies provided. Significant provisions concerning changes and modifications highlight the process for adjustments in project scope or pricing based on unforeseen circumstances. Additionally, there are comprehensive details regarding the contractor's obligations to uphold safety, environmental standards, and laws, including measures for handling materials related to workplace safety and health. The document reinforces that disputes will first be addressed at a project management level and escalated if unresolved, with provisions for arbitration. Lastly, it emphasizes compliance with government flow-down provisions relevant to federal contracts, aligning with RFPs and grants for maintaining ethical standards and accountability in government procurement processes. Overall, the document establishes a robust legal foundation for effective supply chain management within federally funded projects.
The document outlines the Small Business Subcontracting Plan requirement, relevant for federal contracts, detailing the obligations of subcontractors to involve small businesses in their subcontracting processes. It defines key terms, such as "Alaska Native Corporation" and "Indian tribe," and specifies the types of businesses that must be included in sub-subcontracting goals, including veteran-owned, service-disabled veteran-owned, and women-owned small businesses. The plan requirements include setting specific subcontracting goals based on percentages, providing detailed dollar figures for projected subcontracts, and describing methods for identifying potential small business sources. Subcontractors are mandated to report compliance and must negotiate their plans within specified timelines to maintain eligibility for awards. The document also stipulates the need for proper records to track subcontracting efforts and assures cooperation with oversight studies. Furthermore, it allows for the incorporation of master plans and commercial plans, designed to streamline the planning process for subcontractors. Overall, it emphasizes equitable opportunities for small businesses in government contracts, reflecting the federal commitment to supporting minority and economically disadvantaged enterprises.
Jan 24, 2025, 10:04 PM UTC
The document is the Subcontractor Annual Representations & Certifications (SARC) form required by Fermi Forward Discovery Group, LLC. This form serves to collect essential information from subcontractors engaged in U.S. government contracting, ensuring compliance with federal regulations. Key sections include ownership details, business structure, executive compensation, accounting system review, status regarding small and diverse business classifications, and commitments to ethical labor practices. Subcontractors must disclose their business type, parent company affiliation, and whether they are registered in SAM.gov. They are also required to report on previous revenues from federal sources and executive compensation if applicable. The document stipulates guidelines for ensuring compliance with federal laws concerning export/import, equal opportunity employment, and affirmative action, while also emphasizing the need for confidentiality concerning exchanged information. In essence, the SARC form is crucial for verifying the qualifications and compliance of subcontractors involved with federal contracts, thereby reinforcing integrity in government procurement processes. The document emphasizes meticulous record keeping and timely updates on any changes in the subcontractor's status affecting their compliance or certifications.
Jan 24, 2025, 10:04 PM UTC
The document outlines the necessary certifications and compliance requirements for offerors submitting proposals to the Fermi Forward Discovery Group, LLC related to federal contracts. Primarily, it highlights the representations regarding export/import controls, compliance with the Buy American Act, and the rights associated with proposal data. All proposals exceeding $10,000 must include certification concerning the export status of items, domestic preference for construction materials, and acknowledgment of federal lobbying regulations. For proposals over $150,000, additional certifications regarding price determination and responsibility matters are needed. Lastly, for proposals above $500,000, there's a focus on combating human trafficking, requiring a compliance plan. The document is structured to guide offerors through their responsibilities clearly, ensuring they understand the legal and ethical obligations associated with government contracting while promoting fair competition and compliance with federal regulations.
Jan 24, 2025, 10:04 PM UTC
The Proton Improvement Plan II (PIP-II) Subcontract between Fermi Forward Discovery Group, LLC (FFDG) and a subcontractor outlines the terms and conditions for procurement of specific goods and services in support of the project, funded under a prime contract with the Department of Energy. The subcontract details roles, responsibilities, and relationships, affirming that it does not create any liability for the U.S. Government beyond the defined contractor-subcontractor relationship. The document specifies pricing structures, including firm fixed prices and milestone payments, alongside a comprehensive Statement of Work that sets forth expectations for work performance in alignment with provided specifications. It incorporates standard clauses on inspection and acceptance, invoicing, and payment procedures, delineating how deliverables will be managed and discrepancies reported. Special requirements include the handling of U.S. Government property and liability limitations for the subcontractor, emphasizing the necessity for compliance with all applicable regulations. The subcontract's structure includes sections on administration, changes notification, and deliveries, ensuring all parties have a clear understanding of expectations and obligations. This structured approach helps facilitate efficient management and execution of the contract while protecting governmental interests.
Jan 24, 2025, 10:04 PM UTC
The Request for Proposal (RFP) #361279 issued by Fermi Forward Discovery Group, LLC (FFDG) seeks proposals for the fabrication of Neutron Detector Beam Loss Monitors. This RFP outlines the submission guidelines, evaluation criteria, and project specifications necessary for potential offerors. Key points include a requirement for a firm-fixed price proposal, compliance with specific delivery timelines, and adherence to quality assurance standards. The RFP emphasizes a best-value trade-off selection process, whereby technical merit is prioritized alongside price, with a detailed evaluation of the offeror’s past projects, management control plans, and technical capabilities. Additionally, it mandates a clear delineation between technical and business proposals, ensuring each part remains severable in submission. Offerors must also address potential exceptions to the terms and are reminded to submit their proposals by February 12, 2025. Overall, this document represents FFDG's commitment to acquiring high-quality, scientifically rigorous equipment to support their initiatives within the federal framework, focusing on strict compliance, timely delivery, and robust project management.
Lifecycle
Title
Type
Combined Synopsis/Solicitation
Similar Opportunities
Fermilab - Fabrication of WR1150 Waveguide
Buyer not available
The Department of Energy, through the Fermi Forward Discovery Group, LLC, is soliciting proposals for the fabrication of seventy-two (72) WR1150 waveguides, which are critical components for advanced accelerator technologies. The selected contractor will be responsible for delivering these waveguides, which must meet specific technical specifications including an operational frequency of 650MHz ± 5MHz and a power handling capacity of 70kW, by April 21, 2025. This procurement is essential for supporting research initiatives at the Fermi National Accelerator Laboratory, emphasizing the importance of precision engineering in scientific applications. Interested parties should direct inquiries to Richard Konan at rkonan@fnal.gov or call 630-840-2835 for further details regarding the submission process and requirements.
PIP-II CM Control Valves
Buyer not available
The Department of Energy, through Fermilab - DOE Contractor, is seeking proposals for the procurement and fabrication of PIP-II cryomodules, specifically focusing on cryogenic control valves. This opportunity requires interested contractors to submit a comprehensive proposal that includes both a Technical Proposal and a Business Management & Price Proposal, emphasizing technical merit and compliance with the North American Industry Classification System (NAICS) code 332911. The procurement is critical for the PIP-II project, which plays a significant role in advancing particle accelerator technology. Proposals are due by April 15, 2025, and interested parties should contact Derek Hellauer at hellauer@fnal.gov for further information and to submit their capability statements.
Lamination Die and Machined Parts
Buyer not available
The Department of Energy, specifically the Fermilab office, is seeking proposals for the design and construction of a lamination die, along with the machining of two parts and the production of 6,695 components using the die. This procurement is critical for the ORBE magnet core project, which plays a significant role in advancing particle acceleration systems at Fermilab. Interested suppliers must submit firm-fixed price proposals by 5 PM CST on April 28, 2025, ensuring compliance with stringent quality control standards and technical specifications outlined in the associated documents. For inquiries, potential bidders can contact Patrick Tarpey at ptarpey@fnal.gov.
Pressure sensors Muon Beamline
Buyer not available
The Department of Energy, through Fermilab, is seeking proposals for the procurement of four high-accuracy absolute pressure sensors for the Mu2e muon beamline vacuum system. The sensors must meet stringent technical specifications, including 0.1% accuracy across a 0-1000 torr range, radiation resistance, and the ability to operate in a magnetic field, with all materials required to be U.S.-sourced. This procurement is critical for maintaining the operational integrity of the muon beamline system, which is essential for advancing scientific research and innovation at Fermilab. Proposals must be submitted by April 21, 2025, and interested vendors can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905 for further details.
Mu2e Production Frames
Buyer not available
The Department of Energy, through Fermilab, is soliciting proposals for the production of Mu2e Production Frames, specifically targeting the manufacturing of printed circuit assemblies. Vendors are required to submit proposals that align precisely with the provided specifications in the accompanying drawings and documents, including the Subcontractor Annual Representations & Certifications (SARC) and Proposal Certifications (PUR-466). This procurement is crucial for advancing Fermilab's research capabilities, as the frames are integral components in their scientific projects. Proposals are due by April 23, 2025, at 5 PM CDT, and interested parties can reach out to Rhiannon Patterson at rhiannon@fnal.gov or call 605-431-2905 for further information.
325 MHz RF Circulators
Buyer not available
The Department of Energy, through Fermilab - DOE Contractor, is seeking proposals for the procurement of 325 MHz RF Circulators to support the PIP-II project. Offerors are required to submit firm fixed-price proposals that include both technical and business/management components, adhering to specific submission guidelines and compliance with federal regulations. The RF Circulators are critical components for advanced particle accelerator systems, underscoring their importance in research and development within the field of high-energy physics. Proposals are due by April 24, 2025, and interested parties should contact Derek Hellauer at hellauer@fnal.gov for further details and to request the Statement of Work.
Ceramic Dielectric Breaks
Buyer not available
The Department of Energy, specifically the Fermilab - DOE Contractor, is seeking proposals for the procurement of ceramic dielectric breaks, as outlined in Request for Proposal (RFP) 368143RLP. The procurement involves various ceramic electrical isolators with specific technical specifications, including voltage, diameter, and pressure ratings, totaling 28 units. These isolators are critical components in electrical systems, ensuring reliable performance and safety in high-voltage applications. Interested firms must submit their firm-fixed price offers by April 23, 2025, and include required certifications such as the Subcontractor Annual Representations & Certifications (SARC) and Proposal Certifications (PUR-466). For further inquiries, potential offerors can contact Rhiannon Patterson at rhiannon@fnal.gov or by phone at 605-431-2905.
ADVACAM MiniPix TPX3 Si 300 Flex (No Substitute)
Buyer not available
The Department of Energy, through Brookhaven National Laboratory, is seeking quotes for the procurement of a MiniPix TPX3 Si 300 Flex detector, with no substitutes allowed. This Firm Fixed Price (FFP) requirement includes stipulations for freight costs and mandates that vendors provide a comprehensive quote detailing the country of origin, Unique Entity Identifier (UEI), lead time, and shipping information. The detector is intended for use in beamline experiments, emphasizing the importance of quality assurance and compliance with federal procurement standards, including ISO 9001. Interested vendors must ensure registration in the System for Award Management (SAM) and submit their quotations by the specified deadline, with pricing valid for 60 days. For further inquiries, contact Beth Gilman at gilman@bnl.gov or call 631-344-4144.
RFP_ISD_366207KMW - One West Renovation (Wilson Hall)
Buyer not available
The Department of Energy, through the Fermi National Accelerator Laboratory (Fermilab), is seeking qualified contractors for the renovation of the One West Auditorium within Wilson Hall. This project, designated as a Total Small Business Set-Aside, requires contractors to provide comprehensive labor, materials, and equipment to modernize the auditorium, including tasks such as flooring replacement, wall restoration, and installation of new audiovisual equipment. The successful contractor will be expected to adhere to federal regulations, including compliance with the Davis-Bacon Act for wage standards, and must demonstrate relevant experience in construction, particularly in carpentry and painting. Proposals are due by April 16, 2025, with a pre-proposal site visit scheduled for April 7, 2025. Interested parties can contact Kody M. Whittington at kwhittin@fnal.gov or by phone at 630-840-6898 for further details.
HIGH POWER LASER MODULE
Buyer not available
The Department of Energy, specifically Fermilab, is seeking fixed-price quotes for the procurement of 24 units of an 808 nm High Power 2W Laser Module, specifically the AVAGO AFBR-POL2120 or an equivalent product. This procurement is critical for supporting various research and development initiatives at Fermilab, which plays a significant role in advancing scientific knowledge in particle physics. Interested vendors must submit their proposals along with the completed Subcontractor Annual Representations & Certifications (SARC) and the Proposal Certifications (PUR-466) to ensure compliance with federal regulations. For further inquiries, potential offerors can contact Brian Nielsen at bnielsen@fnal.gov or by phone at 630-840-3554.