Maintenance of Two (2) CATISO SCADA Systems
ID: 19UK5625Q0016Type: Presolicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY LONDONWASHINGTON, DC, 20520, USA

NAICS

Repair and MaintenanceT (811)

PSC

MAINTENANCE OF OFFICE BUILDINGS (Z1AA)

Original Source

https://sam.gov/opp/16c3ae489e724e6c8f6aac0a4d9957d9/view
Timeline
    Description

    The U.S. Embassy in London is seeking qualified contractors for the maintenance of two CATISO SCADA systems, including emergency services, under solicitation number 19UK5625Q0016. The contract requires comprehensive maintenance services, including annual inspections and 24/7 support, to ensure the operational integrity of critical electrical control and data acquisition systems. This procurement is vital for maintaining the functionality of essential equipment at the Embassy, reflecting the government's commitment to reliable operational support. Interested vendors must submit their quotations electronically by January 23, 2025, after attending a pre-quotation conference on January 14, 2025, and should direct inquiries to Procurement_Box4@state.gov.

    Point(s) of Contact
    London GSO/Procurement
    Procurement_Box4@state.gov
    Files
    Title
    Posted
    19UK5625Q0016 - SF-1449.pdf
    This document outlines a solicitation for maintenance services of two CATISO SCADA systems, including 24/7 telephone support, issued by the U.S. Embassy in London under the solicitation number 19UK5625Q0016. The solicitation was published on December 20, 2024, with responses due by January 23, 2025, at 17:00 GMT. It is categorized as unrestricted, encouraging participation from various small businesses, including women-owned and service-disabled veteran-owned entities. The vendor selected will provide both standard and emergency call-out services for the systems, indicating a comprehensive approach to maintenance. While the pricing structure for services is detailed, it is noted that the emergency call-out services will be processed under a separate government purchase order and not included in the final contract amount. The document requires the contractor to sign and return copies to the issuing office, thereby formalizing the agreement under federal procurement regulations, specifically referencing the FAR clauses applicable to commercial items. This solicitation reflects the government's commitment to ensuring reliable operational support for critical systems through structured procurement processes.
    Attachment 1 - Statement of Work - 19UK5625Q0016.pdf
    The United States Embassy in London is seeking a contractor for the maintenance of two CATISO SCADA systems, overseeing electrical control and data acquisition for Medium and Low Voltage equipment at their facility. The contract includes annual service inspections, emergency response support, and ongoing call-out services. Key requirements for prospective contractors include adherence to various ISO standards, ensuring the personnel are qualified and certified, and complying with security protocols for accessing the Embassy. The contract has a base year plus two optional years, where the contractor is responsible for all associated costs, including travel and accommodations. Health and safety regulations must be strictly followed, and comprehensive quality control measures, including documentation of service and emergency responses, must be implemented. The contractor must provide a statement of work detailing health checks and functionality assessments of the SCADA systems and maintain records of all activities. The document emphasizes a strong commitment to safety, quality, and adherence to stringent security measures throughout the project duration, indicative of the protocols associated with government contracts and federal compliance standards.
    Attachment 2 - Registering in SAM instructions.pdf
    The "Quick Start Guide for International Registrations" is designed to assist international entities in registering on SAM.gov, the official U.S. government site for entity registrations crucial for bidding on contracts and applying for federal assistance. An entity encompasses various forms, such as corporations and sole proprietors, while international entities are based outside the U.S. Registration requires a Unique Entity ID and must be renewed annually. To commence the registration, entities must first acquire an NCAGE Code, ensuring that the legal name and address match for both the NCAGE and SAM.gov registrations. The process involves filling out extensive information, including business details, tax identification numbers, and types of goods or services offered. After entering required information, entities can track the progress and validate their registrations online. The guide emphasizes that upon registration submission, it may take ten business days for activation. Entities need to monitor their status for successful registrations or resolve any issues regarding TIN or NCAGE validation. This guide is particularly relevant for international businesses seeking to engage with U.S. government contracts and grants by outlining necessary steps and information for compliance.
    Attachment 3 - Contractor Clearance Form.pdf
    The document is an "Application for Contractor Certification," utilized by federal entities to collect essential personal and professional data from applicants seeking security certification for government contracts. Applicants must provide comprehensive details, including personal identification (passport copy), employment history, and travel residency outside the UK. Furthermore, the application includes sensitive questions regarding criminal history and connections to any extremist organizations, affirming the government’s requirement for thorough vetting to ensure national security. The application process emphasizes the necessity of honest and complete responses, warning that any false information may lead to disqualification. Additionally, the document includes a section for releasing information, where applicants authorize investigative checks on their backgrounds from various organizations. This form is critical in aligning with federal RFPs and grants standards, reinforcing integrity in contractor selection and ensuring the safety of government operations.
    Quote Submittal Checklist.pdf
    The Embassy of the United States outlines a Quote Submittal Checklist that bidders must complete to be considered for procurement opportunities. It specifies essential documents, including a completed SF-1449 form, pricing tables, and evidence of established business operations. Offerors must provide a list of clients demonstrating relevant past performance, particularly those executed in the UK or others in international contexts, including contact details. Bidder qualifications include the capability to deliver required personnel, equipment, and financial resources. Additionally, the submission must detail any necessary local licenses and permits and include a Strategic Plan that covers work elements, equipment needs, quality assurance, and insurance information. Registration with the System for Award Management (SAM) is mandatory for quotes over $30,000. The document emphasizes that each solicitation is treated independently and requires all requested information each time, ensuring transparency and rigor in the bidding process. Queries regarding the requirements can be directed to the procurement team via provided contact details.
    Solicitation 19UK5625Q0016.pdf
    The U.S. Embassy in London has issued Request for Quotations (RFQ) number 19UK5625Q0016 for the maintenance of two CATISO SCADA systems, including emergency services. The contract aims to ensure proper functioning and prompt support for these critical systems over a one-year period. Interested vendors must submit their quotations electronically by January 23, 2025, after attending a pre-quotation conference on January 14, 2025. Proposals need to include a completed Standard Form 1449, pricing details, required representations and certifications, and proof of registration in the System for Award Management (SAM). Bidders must comply with various insurance requirements and provide firm fixed pricing inclusive of all costs, although Value Added Tax (VAT) will be billed separately. The Embassy will prioritize the lowest bid from a responsible contractor and may enter negotiations if necessary. Clear contractual clauses related to performance monitoring, insurance, tax obligations, and compliance with federal regulations are laid out to ensure quality service and adherence to government standards. This RFQ exemplifies the government's transparency and competitive bidding process aimed at fostering efficiency in public service maintenance contracts.
    Lifecycle
    Title
    Type
    Maintenance of Two (2) CATISO SCADA systems
    Solicitation
    Maintenance of Two (2) CATISO SCADA Systems
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    Presolicitation
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