Preventive Maintenance and repair on Kitchen Equipment.
ID: IHS1503737Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/4770d976c4ca4d918adb7c45db9b4c7d/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide Preventative Maintenance (PM) and Repair services for kitchen equipment at the Phoenix Indian Medical Center (PIMC). The primary objective of this procurement is to enhance the performance and longevity of kitchen appliances through routine inspections, cleaning, and minor repairs, thereby minimizing unexpected downtimes and ensuring efficient kitchen operations. This contract will cover a base year with four additional option years, and interested small businesses must submit their proposals by January 10, 2025, to Kerri Gilmore at Kerri.Gilmore@ihs.gov, ensuring compliance with federal regulations and wage determinations as outlined in the associated documents.

    Point(s) of Contact
    Kerri Gilmore
    Kerri.Gilmore@ihs.gov
    Files
    Title
    Posted
    A. RFQ IHS1503737 PIMC PM KITCHEN EQUIPMENT SERVICE.pdf
    The document outlines a Request for Quote (RFQ) IHS1503737 from the Indian Health Service for kitchen equipment maintenance services. This RFQ is structured as a combined synopsis and solicitation under FAR Subpart 12.6 for a firm-fixed price contract covering a Base Year and four Option Years. Proposals must be submitted by January 10, 2025, via email, with several essential company details required, including SAM registration. Questions must be directed to the designated contact by the same deadline. The eligible bidders are limited to small businesses as indicated by the total Small Business Set-Aside, and they are expected to provide competitive pricing over the contract's duration. Relevant provisions and clauses from FAR and HHSAR are included as attachments. The document emphasizes the need for completeness in proposals and adherence to required deadlines to ensure eligibility for contract award.
    Attachment 1 - RFQ IHS1503737 Statement of Work PM service and repair - Dietary Equipment.pdf
    The Phoenix Indian Medical Center (PIMC) Dietary Department is issuing a Request for Quotation (RFQ IHS1503737) seeking qualified vendors for annual Preventative Maintenance (PM) and Repair services for kitchen equipment. The primary objective is to enhance appliance performance and longevity through routine checks and minor repairs, which will minimize unexpected downtimes. The awarded vendor will be responsible for comprehensive services, including cleaning, functional testing, and addressing issues with refrigeration, ovens, ice machines, and more. The contract will span one base year with four additional option years. Contractors must possess a minimum of three years of relevant experience, and the evaluation will prioritize the best value approach. Notably, there are no training or web requirements imposed, as staff training will be managed internally by a Food Service Supervisor. This RFQ underscores the need for professional maintenance to ensure kitchen operations at PIMC run efficiently and effectively, aligning with the facility's commitment to maintaining high standards in dietary services.
    Attachment 2 - RFQ 1503737 Kitchen Equipment List FEE SCHEDULE.pdf
    The document pertains to RFQ IHS1503737 for the procurement and maintenance of kitchen equipment at the PM Kitchen. It outlines various kitchen appliances including walk-in refrigerators, freezers, ovens, steam kettles, mixers, and more, specifying manufacturers, model numbers, equipment numbers, and serial numbers for each item along with their inspection frequency, which is annually. Notably, several brands such as KoolPak, Bev-Air, Victory, Hobart, and Cleveland are represented, indicating a diverse range of equipment is involved. Though the costs of individual equipment are not provided, it emphasizes the systematic monitoring and evaluation of kitchen assets for operational effectiveness. This request aligns with federal and local government standards for food service operations, ensuring compliance and efficient functioning in kitchen settings. The focus is placed on maintaining high-quality kitchen standards which contribute to the overall resilience and readiness of federal food service establishments.
    Attachment 3 - RFQ IHS1503737 Wage Determination.pdf
    The document entitled "Register of Wage Determinations" from the U.S. Department of Labor outlines wage requirements under the Service Contract Act (SCA) for various occupations in Arizona's Maricopa and Pinal counties. It specifies wage determination #2015-5469, with the latest revision dated July 22, 2024. The document mandates minimum wage rates based on Executive Orders 14026 and 13658, applicable to contracts based on their award dates. Notably, contracts awarded post-January 30, 2022, necessitate a minimum hourly wage of $17.20, while those from between January 2015 and January 2022 require $12.90, unless otherwise stated. The document provides a detailed list of occupations along with corresponding wage rates and fringe benefits, including provisions for health and welfare, vacation, and holidays. Contractors are also guided on classifying any unlisted jobs and the process for seeking wage adjustments, ensuring compliance under the SCA. This information is crucial for federal contractors and aims to uphold fair labor standards and benefits for workers under government contracts.
    Attachment 4 - PIMC Kitchen Equipment PM Service Clauses and Provisions.pdf
    The document concerns RFQ IHS1503737 for PIMC Kitchen Equipment Preventive Maintenance (PM) Service, detailing invoicing instructions and contract clauses relevant to the procurement process administered by the Department of Health and Human Services (HHS). Key clauses include the requirement for electronic invoice submission via the Department of Treasury’s Invoice Processing Platform, safeguarding contractor information, and compliance with various regulations regarding labor standards, privacy, and anti-lobbying measures. Specific federal acquisition regulations (FAR) and HHS acquisition regulations (HHSAR) are cited, outlining mandatory compliance criteria for contractors, including provisions for small business participation and restrictions on certain subcontracting practices. Additionally, there is a focus on veterans' rights, combating trafficking in persons, and various environmental considerations. The document emphasizes adherence to established standards to ensure ethical conduct, safety, and compliance across all service contracts associated with this project. The summary encapsulates the primary focus and obligations of contractors involved in this federal procurement process.
    IEE Representation Form.pdf
    The Indian Health Service (IHS) within the Department of Health & Human Services has released a solicitation form in accordance with the Buy Indian Act, requiring Offerors to self-certify as an “Indian Economic Enterprise.” This certification must be maintained at three key stages: at the time of offer submission, contract award, and throughout the contract period. Offerors must immediately inform the Contracting Officer if they fail to meet these requirements at any time. Additionally, eligibility documentation may be requested before awarding set-aside or sole-source contracts, with penalties for providing false information as outlined in federal statutes. The form needs the signature of a Federally Recognized Tribal Entity and includes representation of ownership requirements. Offerors must also be registered with the System of Award Management (SAM). The document emphasizes compliance and accountability regarding Indian ownership in economic enterprises aiming to promote Indian businesses within federal contracting opportunities.
    IHS1503737 Sources Sought.pdf
    The document is a Sources Sought Notice issued by the Indian Health Service (IHS) to identify potential contractors for preventive maintenance and repair services for kitchen equipment at the Phoenix Indian Medical Center, AZ. It emphasizes compliance with the Buy Indian Act by prioritizing acquisitions from Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs). Interested vendors must submit a written response including company details and qualifications, while certifying their status as an IEE or ISBEE. The notice serves as market research to ensure eligibility under the specified act and to gauge interest from the relevant business categories. Additionally, contractors are reminded to complete electronic annual representations in the Systems for Award Management (SAM) before submitting offers. The document's intent is to foster participation from eligible Indian enterprises while complying with federal procurement guidelines.
    Lifecycle
    Title
    Type
    PIMC Kitchen Equipment PM Services
    Combined Synopsis/Solicitation
    Preventive Maintenance and repair on Kitchen Equipment.
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