SMITHSONIAN INSTITUTION -IDIQ for Packing and Shipping Museum, Archives, and Library Collections
ID: 33330224RF0010033Type: Solicitation
Overview

Buyer

SMITHSONIAN INSTITUTIONSMITHSONIAN INSTITUTIONOFFICE OF THE CHIEF FINANCIAL OFFICERARLINGTON, VA, 22202, USA

NAICS

Museums (712110)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/opp/5ff7828c40a3449f90da40786e92b42f/view
Timeline
    Description

    The Smithsonian Institution is seeking experienced vendors to submit proposals for an Indefinite Delivery Indefinite Quantity (IDIQ) contract focused on packing and shipping its museum, archive, and library collections. The primary objective of this procurement is to establish a reliable framework for managing various collection-related tasks, including installation, deinstallation, research, and storage, while emphasizing sustainable practices and eco-friendly materials. This contract will be awarded for an initial term of one year, with the possibility of nine one-year extensions, and requires vendors to demonstrate recent relevant experience in handling museum-quality collections. Interested parties must submit their proposals by October 1, 2024, at 12 p.m. EST, and can direct inquiries to Debra Berke at berked@si.edu or Susan Engelhardt at engelhardts@si.edu.

    Point(s) of Contact
    Debra Berke
    berked@si.edu
    Susan Engelhardt
    engelhardts@si.edu
    Files
    Title
    Posted
    Amendment 1 SI packing and shipping museum objects.pdf
    Amendment #1 dated September 4, 2024, regarding RFP 33330224RF0010033, outlines crucial updates for the packing and shipping of museum artifacts for the Smithsonian Institution. It includes responses to bidder inquiries clarifying that firms do not need to provide data for all labor categories or own specific vehicles to be eligible to bid. Changes to the proposal emphasize the need for secure, climate-controlled transportation and specify the use of various vehicle types, with necessary permits for operations. Key elements of the submission process require contractors to disclose their museum transport vehicles and preferred subcontractors, including their labor rates. Proposals must define project management strategies and retain proper personnel levels. The amendment also affirms the need for detailed references to past experiences and establishes urgency for task order execution. Overall, this amendment serves to facilitate clearer proposal expectations while inviting multiple firms to participate in the IDIQ contract awarding process. The proposal deadline remains set for October 1, 2024, at 12 p.m. EST, with no alterations to existing contract terms other than those specified in the amendment.
    Smithsonian RFP for Packing and Shipping IDIQ.pdf
    The Smithsonian Institution seeks experienced vendors for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for packing and shipping its museum, archive, and library collections. The goal is to establish a reliable framework for managing various collection-related tasks, encompassing installation, deinstallation, research, and storage. The focus is on sustainable practices, with an emphasis on using eco-friendly materials and minimizing landfill waste. This IDIQ contract will be awarded for an initial term of one year, with nine potential one-year extensions. The Smithsonian emphasizes the need for rapid response, especially for emergency situations requiring swift extraction of collections from dangerous scenarios. Vendors must demonstrate recent relevant experience and provide fully burdened hourly rates for proposed labor categories. Key labor categories include project management, art handling and installation, packing, crate making, and transportation-related roles. Vendors will be responsible for providing necessary tools and adhering to strict safety and sustainability guidelines. The contract will be managed through individual task orders, with response times of up to ten days. Inspections and acceptance procedures are outlined, ensuring quality control and the right to reperform services if needed. Critical dates include the question deadline on August 27, 2024, and the proposal submission deadline on October 1, 2024, both at 12 p.m. EST. Evaluation criteria center on the vendor's ability to meet the specified requirements, with particular attention to their experience and proposed labor rates.
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