6515--DANTEC CLAVIS EMG STIM DEVICE BRAND NAME OR EQUAL TO DANTEC CLAVIS IAW SOW OEM LETTER FROM MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE DISQUALIFIED AT THE TIME RFQ CLOSED.
ID: 36C24525Q0731Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Surgical and Medical Instrument Manufacturing (339112)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e1bc5f7ee5dc478db6d37538baba7225/view
Timeline
    Description

    The Department of Veterans Affairs is soliciting quotations for the procurement of Dantec Clavis EMG Stim Devices, with a focus on ensuring compliance with a "Brand Name or Equal" standard as outlined in the Statement of Work (SOW). The devices are intended to enhance treatment options for conditions such as strabismus and spasticity, requiring features like combined EMG and stimulation functions, portability, and a customizable touchscreen interface. Interested vendors must submit their quotes by August 5, 2025, at 3:00 PM EST, and are required to provide an OEM letter to avoid disqualification; all inquiries should be directed to Contract Specialist Mohsin Abbas at Mohsin.Abbas2@va.gov.

    Point(s) of Contact
    Mohsin AbbasContract Specialist
    Mohsin.Abbas2@va.gov
    Files
    Title
    Posted
    36C24525Q0731.docx
    The U.S. Department of Veterans Affairs is seeking quotations for the Dantec Clavis EMG Stim Device, requiring vendors to meet a "Brand Name or Equal" standard as stated in the Statement of Work (SOW). The solicitation (36C24525Q0731) is open to total small businesses, with the deadline for responses set for August 5, 2025, at 3:00 PM EST. Vendors must provide an original equipment manufacturer (OEM) letter; failure to do so will result in disqualification. Quotes must demonstrate the vendor's capability to fulfill the requirements outlined, including a price schedule for potential items as detailed in the solicitation attachments. The contract, anticipated as a firm-fixed price order, will only be awarded if the proposal is advantageous to the government. Communication regarding the solicitation is to be directed to Contract Specialist Mohsin Abbas via email. This notice highlights the matter of ensuring compliance with the Buy American Act and preventing the supply of counterfeit items. By soliciting this equipment, the VA aims to meet its operational needs at the Baltimore VA Medical Center while fostering small business participation in federal contracting.
    S02 - ATATCHMENT 4 - 52.225-2 BUY AMERICAN CERTIFICATE.pdf
    The provided document appears to be unintelligible or corrupted data, lacking coherent content necessary for analysis. Therefore, it does not convey any discernible information regarding federal government RFPs, grants, or state and local RFPs. A functional document would typically present structured details on solicitation opportunities, project requirements, eligibility criteria for funding, or specified proposals for government contracting. Unfortunately, due to its disordered state, no main topic, key ideas, or relevant details can be extrapolated or summarized meaningfully. Ensuring the integrity and clarity of such documents is crucial for effective communication and understanding their purpose in the context of government contracting and funding initiatives. It is recommended to review or retrieve the original document for accurate analysis.
    S02 - ATTACHMENT 1 - RFQ 36C24525Q0731 - DANTEC CLAVIS EMG STIM DEVICE FOR BALTIMORE VAMC. BRAND NAME OR EQUAL TO.pdf
    The document outlines a Request for Quotation (RFQ) by the U.S. Department of Veterans Affairs for the procurement of three Clavis EMG/Stimulation devices for the Baltimore Veterans Affairs Medical Center. The RFQ specifies that this is a Firm-Fixed Price contract and requires vendors to deliver the devices within 60 days after receipt of the order. The devices must integrate EMG and stimulation capabilities, provide accurate muscle and nerve localization, and have advanced technical features such as a touch screen interface, portability, and specific operational parameters. The contractor must adhere to a set of security and compliance requirements, particularly concerning access to sensitive VA information and information systems, emphasizing the importance of data protection. Additionally, companies submitting offers must provide necessary documentation such as OEM letters, to ensure responsiveness. The procurement aims to enhance treatment options for conditions such as strabismus and spasticity, reflecting the VA's commitment to providing quality medical care to veterans. The RFQ encourages wide participation from all eligible vendors, including small businesses and veteran-owned businesses.
    S02 - ATTACHMENT 2 - LINE-ITEM DESCRIPTION - BRAND NAME OR EQUAL TO DANTEC CLAVIS EMG STIM DEVICE.pdf
    This government file outlines a Request for Proposal (RFP) for the procurement of medical equipment with a focus on two specific items: the Clavis EMG/Stimulation Device and the EMG Starter Kit for Clavis, both requiring compliance with a Statement of Work (SOW). Each item is specified with a quantity of three, and the contract type is a firm-fixed price. The document includes details such as the Principal NAICS Code (339112), which relates to surgical and medical instrument manufacturing, and the product/service code (6515) for medical instruments and equipment. Manufacturer part numbers and local stock numbers are provided for both items. The file emphasizes the need for specific brand compliance, indicating the government’s preference for recognized quality in medical supplies. This procurement is part of broader federal and possibly state-local initiatives to ensure the availability of high-quality medical instruments for healthcare services.
    S02 - ATTACHMENT 3 - SOW - DANTEC CLAVIS EMG STIM DEVICE - BRAND NAME OR EQUAL TO DANTEC CLAVIS.pdf
    The Baltimore Veterans Affairs Medical Center (VAMC) is seeking to procure a handheld Estim/EMG device to enhance the treatment of conditions such as strabismus, dystonia, and spasticity. The vendor's role is limited to delivering the device, as the existing clinic staff are familiar with its operation and installation. Key device features include combined EMG and stimulation functions, muscle and nerve localization capabilities, a high sampling rate of at least 1000 Hz, and a low noise level. The device must be portable, battery-operated, lightweight (under 500 grams), with an operational lifespan of at least eight hours and customizable touchscreen interface. The contract will be a firm-fixed price, with delivery specified to the contact personnel at the Baltimore VAMC. This procurement aligns with the VA's commitment to providing precise and effective treatment options for veterans.
    S02 - ATTACHMENT 5 - VAAR 852.212-71 - GRAY AND COUNTERFEITS ITEMS - Gray Market Prevention Language.pdf
    The VAAR 852.212-71 clause addresses procurement standards for supplies and equipment within federal contracts, specifically prohibiting the provision of used, refurbished, or remanufactured items. Only new Original Equipment Manufacturer (OEM) products are allowed, with strict measures against gray market and counterfeit items. Gray market goods are defined as OEM items sold outside authorized sales channels, while counterfeit items are unauthorized reproductions that misrepresent authenticity. To ensure compliance, vendors must be recognized as OEM, authorized dealers, or authorized resellers, supported by appropriate documentation from the OEM. Additionally, all software licensing, warranties, and service agreements must align with OEM terms. This clause underscores the government’s commitment to maintain high standards for quality and authenticity in procurement, which is critical for ensuring reliable service delivery within federal contracts.
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