Fermilab, managed by Fermi Forward Discovery Group, LLC (FFDG) for the U.S. Department of Energy, has issued RFP 374698-GMG for various assemblies, including gauge cables, connectors, fast-closing gate valves, and valve cables and connectors. Proposals are due by October 24, 2025, with questions to be submitted by October 15, 2025. The award will be based on a best-value source selection, prioritizing the lowest price among technically acceptable offers. Respondents must include a completed RFP page, SARC Form, and PUR-466 Form. All freight charges must be included, and delivery terms are F.O.B. Fermilab. Applicable terms and conditions are available on the Fermilab Business Services website. Grace Gomez is the primary contact for contractual questions.

This document, ED0042895, Rev. -, is a procurement specification from Fermi National Accelerator Laboratory (FNAL) for a PIP-II Linac Fast Acting Valve. The specification covers the fast-acting valve, cables, and connectors for the Superconducting Linac (SCL) insulating vacuum within the PIP-II accelerator. Key requirements for the fast-acting valve include specific VAT part numbers, UHV cleaning and packaging, pneumatic double-acting actuator, DN 63 CF flanges, UHV to 2 bar (abs) pressure range, bakeability to >/=150 deg C, 316L stainless steel body, metal bonnet seal, Viton gate seal, radiation resistance >104 Gy, new condition, closing time </= 13 ms, 24 V DC solenoid, fail-in-current-position, and a leak rate <1E-10 l/s. Cable and connector requirements include adherence to FNAL standards (ED0014355 and ED0014371) or vendor-submitted alternatives, operation with cables up to 50m, and single spool delivery for both valve and gauge cables. Variances from these requirements must be identified in responses. Acceptance criteria involve visual inspection, actuation, and leak checking within 14 days of delivery. Vendors must provide three prior references of similar projects for laboratory or governmental entities within the last ten years.

The Fermi Forward Discovery Group, LLC (FFDG) General Terms and Conditions document outlines the contractual obligations for commercial product and service subcontracts. It defines key terms, specifies the scope of work under FFDG's prime contract with the Department of Energy, and establishes the Subcontractor as an independent entity. The terms cover assignment, acceptance, performance standards, payment, inspection rights, and the necessity for the Subcontractor to maintain all required licenses and permits. The document details procedures for changes and modifications, indemnification, assumption of risk, theft reporting, and comprehensive warranties for products and services, including compliance with energy efficiency and IT standards. It addresses suspect/counterfeit parts, limitation of liability, excusable delays, and termination provisions. Furthermore, it outlines dispute resolution processes, applicable laws, information release restrictions, notification requirements, and the order of precedence for subcontract documents. Critical sections also cover site access, environmental, safety, and health (ES&H) compliance, stop-work orders, insurance, information technology acquisitions, and a comprehensive list of Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference, with specific applicability thresholds for subcontract value and type of work.

The Subcontractor Annual Representations & Certifications (SARC) Form SARC (Rev.4) is a federal government document for subcontractors and offerors. It requires companies to provide detailed information for U.S. Government contracts, including ownership, operational structure (e.g., Corporation, LLC, Partnership), and business size (Large, Small, Foreign). Small businesses must also declare diversity classifications like Woman-Owned or Veteran-Owned. The form mandates disclosure of executive compensation if certain federal revenue and public access criteria are met. It also covers accounting system status, responsibility declarations (e.g., financial resources, ethical conduct, anti-human trafficking policies), and compliance with E-Verify. Additionally, the form includes certifications for U.S. export/import control laws, Equal Opportunity (FAR 52.222-26/27), Affirmative Action (FAR 52.222-25), and limitations on pass-through charges. The certifications are valid for 12 months, requiring prompt notification of any changes.

This government file, PUR-466 Revision 2, outlines critical certifications required for proposals submitted to Fermi Forward Discovery Group, LLC (FFDG), covering federal government RFPs, grants, and state/local RFPs. Proposals exceeding $10,000 necessitate Export/Import Control declarations and compliance with the Buy American – Construction Materials clause (FAR 52.225-9), detailing domestic content requirements for construction materials, iron, and steel. Exceptions and waiver requests for foreign materials are also specified. Furthermore, the document addresses data rights, including Rights to Proposal Data (Technical) (FAR 52.227-23) and Rights in Data-General (FAR 52.227-14), and patent rights (DEAR 952.227-11 and 952.227-13). For proposals over $150,000, certifications include Independent Price Determination (FAR 52.203-2), Payments to Influence Certain Federal Transactions (FAR 52.203-11), Responsibility Matters (FAR 52.209-5), Employment Reports on Veterans (FAR 52.222-37), and Anti-Kickback Procedures (FAR 52.203-7). Proposals exceeding $550,000 require certifications regarding Combatting Trafficking in Persons (FAR 52.222-50 and 52.222-56). Offerors must complete applicable sections and provide contact information, ensuring compliance with all listed regulations.