6515--689-25-2-7077-0026: Heart Lung Machines
ID: 36C24125Q0288Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Electromedical and Electrotherapeutic Apparatus Manufacturing (334510)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Original Source

https://sam.gov/opp/1429b032610342c0a829750aaed7d55d/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source contract to Spectrum Medical Inc. for the procurement of two Quantum Perfusion Technologies heart-lung bypass systems at the West Haven VA Medical Center in Connecticut. This acquisition is necessary to replace outdated Sorin S5 LivaNova systems, which are no longer supported, and the new machines must be fully compatible with existing Spectrum Medical Quantum workstations and the VISION server to ensure seamless integration and avoid additional costs and delays. The estimated contract value is $592,491.22, and interested parties may submit qualifications to Contract Specialist Kurt Fritz at kurt.fritz@va.gov by the response deadline of August 12, 2025, at 5:00 PM EST, although this notice is not a request for competitive proposals.

    Point(s) of Contact
    Fred RevahContract Specialist
    (207) 623-8411
    frederic.revah1@va.gov
    Files
    Title
    Posted
    36C24125Q0288_1.docx
    The Department of Veterans Affairs intends to award a sole-source contract to Spectrum Medical Inc. for two Quantum Perfusion Technologies heart-lung bypass systems, as outlined in Solicitation Number 36C24125Q0288. This procurement is necessitated under the authority of FAR Part 13.106-1(b), allowing solicitation from a single source. The response deadline is set for May 2, 2025, at 5:00 PM Eastern Time. Interested parties can submit qualifications to Kurt Fritz via email for consideration in market research, although this notice explicitly states that it is not a request for competitive proposals and no solicitation is currently available. While all responsible sources are encouraged to respond, the government's discretion will ultimately determine if competitive procurement will occur. The NAICS code relevant to this requirement is 334510, indicating the industry sector involved.
    36C24125Q0288_2.docx
    The Department of Veterans Affairs, West Haven VA Medical Center, intends to award a sole-source contract to Spectrum Medical Inc. for two Quantum Perfusion Technologies heart-lung bypass systems. This procurement, identified by Solicitation Number 36C24125Q0288 and NAICS Code 334510, will be conducted under the authority of FAR Part 13.106-1(b), allowing for solicitation from a single source. The contracting office is located in West Haven, CT, with a response deadline of August 12, 2025, at 5:00 PM EST. While this is not a request for competitive proposals, other responsible sources are invited to submit detailed documentation to Kurt Fritz at kurt.fritz@va.gov for consideration. The government reserves the right to determine whether to conduct a competitive procurement based on responses, with submitted information used solely for market research purposes.
    36C24125Q0288.docx
    The Department of Veterans Affairs (VA) has issued a Sources Sought Notice for the procurement of two Spectrum Medical Quantum Heart Lung Machines and associated equipment for the VA West Haven Healthcare System. This announcement serves as a market research tool to assess industry capabilities and is not a solicitation for bids or proposals. Vendors must provide proof of authorization from the Original Equipment Manufacturer (OEM) to distribute the products, and must be registered in the System for Award Management (SAM). Interested firms should provide detailed information about their business, including size status, service area, and relevant documentation demonstrating their ability to deliver the requested equipment. The Heart Lung Machines must be compatible with existing systems and exhibit specific functionalities for patient safety. The responses will inform future solicitation processes but do not commit the government to any contract. The deadline for responses is March 10th, 2025, and all submissions must be made via email to the designated contact person.
    P03 OTHER THAN FULL AND OPEN COMPETITION SSJ v2- Final_Redacted.pdf
    The Department of Veterans Affairs, West Haven VAMC, requires two Heart-Lung Bypass machines to replace outdated Sorin S5 LivaNova systems, which are no longer fully supported. The new machines must be fully compatible with existing Spectrum Medical Quantum workstations and the VISION server to ensure seamless integration and avoid significant additional costs and delays. This acquisition, estimated at $592,491.22, is being pursued as an "Other Than Full and Open Competition" due to the critical need for compatibility with the current Spectrum Medical Quantum Perfusion Technologies. Market research identified Spectrum Medical as the sole provider that meets this compatibility requirement. Efforts to find other sources, including an RFI, did not yield viable alternatives. The acquisition will be directly from the OEM, Spectrum Medical, to ensure timely and safe deployment, minimizing the risk of surgical disruptions.
    P03 OTHER THAN FULL AND OPEN COMPETITION_BC signed.pdf
    The Department of Veterans Affairs, West Haven, CT Medical Center, is seeking to acquire two Heart-Lung Bypass machines to replace their outdated S5 LivaNova machines, which are no longer supported. The new machines must be fully compatible with the existing Spectrum Medical Quantum workstations and VISION server. This acquisition is being processed as an 'Other Than Full and Open Competition' due to Spectrum Medical's proprietary Quantum Perfusion Technologies heart-lung bypass unit being the only one compatible with the current workstations. Procuring alternative systems would necessitate additional workstations, informatics reporting systems, servers, installation, and training, leading to substantial increased costs and delays in patient care. Market research, including an RFI and intent to sole source, indicated that Spectrum Medical is the sole provider capable of meeting this specific requirement. The estimated cost for the two units is $592,491.22. The acquisition will be made directly from Spectrum Medical, the OEM, due to the critical nature of the equipment and the OEM's prior familiarity with the West Haven VA facility.
    P03 OTHER THAN FULL AND OPEN COMPETITION_BC signed.pdf
    The Department of Veterans Affairs (VA) West Haven Medical Center seeks to procure two Heart-Lung Bypass machines to replace outdated S5 LivaNova units, which are no longer supported by Spectrum Medical. The estimated cost for these devices is $592,491.22, with each unit costing $296,245.61. The new equipment must be compatible with existing Spectrum Medical Quantum workstations, as integrating alternative systems would incur considerable additional costs and negatively impact patient care. The justification for using other than full and open competition is based on the unique qualifications of Spectrum Medical and the lack of alternatives that meet compatibility requirements. Prior market research and solicitation efforts yielded limited responses, confirming Spectrum Medical as the sole provider. The contracting process will ensure the anticipated costs are fair and reasonable. With ongoing market research, the VA aims to explore future competitive options but currently determines that direct procurement from the original equipment manufacturer is necessary to fulfill its needs sustainably.
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