U.S. Army War College Education Center (USAHEC) Library Management System
Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW6QM MICC-CARLISLE BARRACKSCARLISLE BARRACKS, PA, 17013-5072, USA

NAICS

Software Publishers (513210)

Original Source

https://sam.gov/opp/daf2220fa51d4414810a134a6c5ebed2/view
Timeline
    Description

    The Department of Defense, through the U.S. Army, is seeking a contractor to provide a Library Management System (LMS) for the U.S. Army Heritage and Education Center (USAHEC). The objective is to enhance library services to support the research needs of the U.S. Army War College, managing a collection of approximately 265,000 materials and over 80 databases, while implementing a commercially available LMS that can be customized and maintained. This procurement is critical for modernizing library operations and ensuring compliance with security standards, with a focus on contractor professionalism, performance monitoring, and comprehensive staff training. Interested vendors are encouraged to contact Lori Swade at lori.a.swade.civ@army.mil or William Byrne at william.a.byrne.civ@army.mil for further details, as the intent is to award a sole source contract to Ex Libris (USA) Inc. for its SaaS application, Alma/Primo VE, while still welcoming responses from other interested parties.

    Point(s) of Contact
    Lori Swade
    lori.a.swade.civ@army.mil
    William Byrne
    william.a.byrne.civ@army.mil
    Files
    Title
    Posted
    AHEC ALD LMS PWS.docx
    The document outlines the Performance Work Statement (PWS) for a contract to provide a Library Management System (LMS) for the U.S. Army Heritage and Education Center (USAHEC). The aim is to enhance library services to meet the research needs of the U.S. Army War College and manage a collection of 265,000 materials and over 80 databases. It details the scope of services required, including the implementation of a commercially-off-the-shelf LMS that can be customized and maintained. Key components include a robust quality control plan, adherence to security standards, and comprehensive training for library staff. The contract emphasizes the importance of contractor professionalism, performance monitoring through the Quality Assurance Surveillance Plan, and the provision of technical support. Specific tasks are identified, such as infrastructure setup, data migration from existing systems, and staff training. Additionally, strict protocols for system accessibility, user management, and operational security are established to ensure compliance with government regulations. This PWS reflects a commitment to maintaining high-quality library services while leveraging modern technology to serve the educational and research needs of the Army community effectively.
    Sources Sought-Intent to Award Sole Source.docx
    The U.S. Government, specifically the Department of the Army, is issuing a Sources Sought Notice to assess market interest in a Library Management System (LMS) for the U.S. Army War College Education Center. While the intent is to award a sole source contract to Ex Libris (USA) Inc. for its SaaS application, Alma/Primo VE, the notice encourages all interested vendors, including small businesses, to respond and provide relevant capabilities. Interested parties must outline any competition restrictions, identify their business qualifications, previous experiences, and declare their interest in competing as a prime contractor, if applicable. The document emphasizes the importance of gauging commercially available services and pricing, as well as soliciting suggestions to enhance the Army's request specifications and competition potential. This activity aligns with the Army’s strategic directive to migrate to cloud-based platforms, and responses will guide contract structuring while fostering competitive practices among small businesses in this sector. Ultimately, this notice serves as a platform for consultation rather than a formal request for proposals or commitment to contract.
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    U.S. Army War College Education Center (USAHEC) Library Management System
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