H944--FY24: Deaerator Condensate Return Tank PM-Inspection Base Period

Published Date
October 5th, 2023
Response Deadline
October 19th, 2023
Department of Veterans Affairs Network Contracting Office 8 (NCO 8) VA Caribbean HCS (Admin Bldg) #10 Calle Casia Suite #4M440
San Juan, 00920-3201
Notice Type
Combined Synopsis/Solicitation
Solicitation No.





Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)


The Veterans Affairs Department is seeking preventive maintenance services and integrity assessment for a Deaerator System and a Condensate Return Tank. The procurement also includes a one-time inspection certification for the Deaerator Unit. The contract period of performance is five years, and the place of performance is the VA Caribbean Healthcare System in San Juan, Puerto Rico. The solicitation is set aside for small businesses. Interested parties must submit their quotes by the specified deadline.


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The solicitation number 36C24824Q0072 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses in this document are those in effect through Federal Acquisition Circular 2023-05, effective on 09-22-2023. This solicitation is being set-aside evaluation for Small Businesses (SB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $16.5 Million. The PSC is J045, Maintenance/Repair/Rebuild of Equipment- Plumbing, Heating, and Waste Disposal Equipment. The Department of Veterans Affairs, Network Contracting Office - 8 located at VA Caribbean Health System (VACHS), 10 Casia Street, Admin Building Suite 4M440, San Juan, Puerto Rico 00921-3201 is seeking preventive maintenance services and the five (5) year integrity assessment for one (1) Hurst Deaerator System and one (1) Hurst Condensate Return Tank, and a one-time five (5) year inspection certification is to the Hurst Deaerator Unit. Detailed specifications and requirements are provided in the attached Performance Work Statement (PSW) Instructions to Quoters, Price/Cost Schedule, Clauses, and Provisions. The contract period of performance is schedule to be five years (Base and All Option Period) (Sixty (60) Months) from contract award. Place of Performance/Place of Delivery Address: VA Caribbean Healthcare System: 10 Casia Street, San Juan, PR 00921 The full text of FAR provisions or clauses may be accessed electronically at ttps://www.acquisition.gov/browse/index/far The following solicitation provisions apply to this acquisition: 1. FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Mar 2023) (Addendum attached). 2. FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services (Dec 2022) (www.sam.gov registration is required to be active at time of submission of response) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/SAM/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: 1. FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (DEC 2022) (Addendum attached) 2. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Service (JUN 2023) Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any. Questions submission shall be received not later than 8:00 PM Atlantic Standard Time (AST) on October 18, 2023, at israel.rodriguez-perez@va.gov. The quoter shall submit a PDF version of the quote to the Government. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Omission of any one item MAY result in a quoter package being deemed not technically acceptable. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by close of business October 11, 2023. Respond to questions will be posted via amendment to solicitation Point of Contact: Mr. Israel Rodriguez, Contracting Officer, 787-641-7582 Ext. 134951 and email israel.rodriguez-perez@va.gov

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