Court Reporting for DLA Office of General Counsel
ID: SP4702-24-R-0012Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDCSO COLUMBUS-DIVISION-1COLUMBUS, OH, 43218-3990, USA

NAICS

Court Reporting and Stenotype Services (561492)

PSC

SUPPORT- ADMINISTRATIVE: COURT REPORTING (R606)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/e85c7be82984426fbb9343ad9246461b/view
Timeline
    Description

    The Defense Logistics Agency (DLA) seeks experienced court reporting agencies or professionals to provide impartial and accurate real-time reporting services for its Office of General Counsel.

    Court reporters will be required to cover legal proceedings across three major locations, namely Aviation, Land & Maritime, and Distribution. The primary goal is to obtain a verbatim record of these proceedings, ensuring immediacy through real-time reporting and accuracy through certified professionals. The equipment used should be portable and adaptable to different locations.

    The scope of work involves capturing and transcribing approximately 300 hours of court proceedings and producing 5,000 transcript pages per year for each location. Reporters will be engaged on an as-needed basis, with work conducted either in person or virtually. In addition to the transcription services, the successful vendor will also be responsible for acknowledging and responding to the various amendments issued during the solicitation period.

    To be eligible, court reporting agencies must hold relevant certifications, and their reporters must be certified by the National Court Reporters Association. As this is a Small Business Set-Aside, priority will be given to small businesses that possess the capacity and expertise to fulfill the role.

    Funding for this procurement is estimated at around $750,000 for the base year. The contract will be firm-fixed-price, with the possibility of four one-year extensions. Vendors must provide detailed pricing estimates for the estimated hourly and transcript requirements.

    The submission deadline has been extended to July 28th, 2024, at 3:00 p.m. Eastern Standard Time. Interested parties must submit their proposals electronically, ensuring they acknowledge the various amendments and provide a comprehensive response to the solicitation.

    The evaluation process will prioritize technical expertise, with an accurate and timely technical approach holding the most weight. The DLA will also consider the vendor's past performance and the competitiveness of their pricing.

    For any clarification or questions, potential bidders can contact Becky Hard or Ivan Badillo at the provided email or phone numbers.

    Files
    Title
    Posted
    7.8.2024 Section B.pdf
    The primary objective of this procurement is to acquire court reporting services and related transcript pages for aviation, land, and maritime proceedings. These services are sought for a base year with four option years, ensuring continuity. The court reporter will be responsible for accurately capturing and documenting court proceedings, with a focus on maintaining quality and timely delivery. The requirement breaks down into estimated quantities of 300 hours of court reporting services and 5,000 transcript pages per year, with firm-fixed pricing. The government seeks experienced professionals to fulfill these services, emphasizing the importance of accuracy and timely transcription. The evaluation of proposals will likely prioritize technical expertise, competitive pricing, and past performance in similar roles. Vendors must submit their pricing estimates for the specified quantities, with deadlines tailored to each year of the potential contract. Key dates and deadlines are outlined in the RFP, detailing the expected timeline for vendor submission and contract award. This comprehensive approach ensures efficient procurement, allowing for an organized and timely selection process.
    Amendment 0003.pdf
    The primary objective of this procurement is to acquire comprehensive logistics support services for the military. The focus is on enhancing the responsiveness and efficiency of the supply chain, specifically by supporting the Distribution Standard System (DSS) and associated processes. The contract seeks a vendor to provide expert assistance in managing and optimizing these logistics operations. The chosen vendor will undertake a range of tasks. These include analyzing and enhancing DSS data quality, ensuring accurate item management, and developing strategies to improve overall supply chain effectiveness. Additionally, they will be responsible for providing subject matter expertise, identifying process improvements, and implementing best practices to streamline operations. The solicitation specifies a firm-fixed-price contract estimated at around $750,000. Key dates to note are the extended submission deadline on July 28th, 2024, at 3:00 p.m. Eastern Standard Time. Evaluation of proposals will prioritize the quality and thoroughness of the offered logistics support solution, with particular attention to the vendor's ability to enhance DSS accuracy and efficiency. Cost-effectiveness and past performance references will also be considered.
    Solicitation Amendment 002.pdf
    The government seeks court reporting services for its Office of General Counsel across three locations. The focus is on transcribing proceedings, primarily requiring real-time services. These services involve providing an accurate transcript within 10 business days. The equipment used must be portable and able to handle transitions between rooms without losing prior notes or transcripts. Court reporting agencies currently holding relevant contracts can be contacted via the Freedom of Information Act. This amendment to the solicitation clarifies various details, including the requirement for all assignments to be performed in real-time, confirming the need for certified court reporters. Vendors must acknowledge the amendment's receipt before submitting offers.
    Solicitation Amendment for SAM 001.pdf
    The government agency seeks court reporting services and transcript pages over a four-year period, broken into three areas of focus: Aviation, Land & Maritime, and Distribution. The primary objective is to obtain accurate and timely court reporting and transcription services for various legal proceedings. This amendment to the solicitation clarifies the work distribution across the three areas and extends the submission deadline in response to questions from potential bidders. For each annual period, the agency estimates a requirement of 300 hours of court reporting services and 5,000 transcript pages for each of the three areas. The services include real-time reporting, allowing immediate access to testimony. The work is required on an as-needed basis, with the office of counsel providing the details for each service request. The contracting method is firm-fixed-price, with each line item having an estimated value. The amendment emphasizes that bidders must acknowledge its receipt and submit their proposals by the extended deadline to be considered. Evaluation of bids will prioritize the extent to which they meet the specified requirements and provide the needed services effectively.
    SP4702-24-R-0012 RFP.pdf
    The Defense Logistics Agency (DLA) seeks court reporting services for its Office of General Counsel across three locations: Aviation, Land & Maritime, and Distribution. The primary objective is to obtain impartial and accurate court reporting for legal proceedings, including hearings, arbitrations, and depositions. The contract is structured with a one-year base period and four one-year option periods. DLA requires court reporters to be certified by the National Court Reporters Association and possess the necessary equipment for seamless transitions between rooms or sites. The estimated total requirement is 300 hours of court reporter services and 5,000 transcript pages per year across the three locations. The services are to be performed either in person or virtually, with billing based on the actual time worked. Offerors are expected to provide a complete proposal by the deadline, including pricing details and compliance with the specified requirements. The government plans to evaluate quotes based on the vendor's technical approach and pricing, with the award being most advantageous to DLA. Quotes are due by July 25th, 2024, and the contract will be firm-fixed-price.
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    Court Reporting for DLA Office of General Counsel
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