S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
ID: 36C25026Q0095Type: Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF250-NETWORK CONTRACT OFFICE 10 (36C250)DAYTON, OH, 45428, USA

NAICS

Linen Supply (812331)

PSC

HOUSEKEEPING- LAUNDRY/DRYCLEANING (S209)

Original Source

https://sam.gov/workspace/contract/opp/a8fb3c0bf42549fe80161dc06e1c55be/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified contractors to provide comprehensive linen and laundry services for the Northeast Ohio VA Medical System, including the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The contractor will be responsible for all labor, equipment, and supplies necessary for the pickup, processing, and delivery of various linen items, adhering to strict industry standards and maintaining separation between clean and soiled linens. This procurement is critical for ensuring the availability of hygienic and properly maintained linen for patient care, with a total estimated contract value of $81,933.34 over a base period and three option years. Interested vendors should submit their quotations and direct any inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov, with services required Monday through Saturday and invoicing to be conducted monthly through the VA Tungsten Network Portal.

    Point(s) of Contact
    Joshua KovarContract Specialist
    Joshua.Kovar@va.gov
    Files
    Title
    Posted
    36C25026Q0095_PreSolicitation Notice.docx
    The Department of Veterans Affairs (VA), Network Contracting Office (NCO 10), has issued a presolicitation notice (36C25026Q0095) for Linen/Laundry Services for the Northeast Ohio VA Healthcare System and its supported CBOCs. This is not a request for formal proposals but an announcement that the solicitation will be released around November 18, 2025. The requirement will result in an Indefinite Delivery Indefinite Quantity contract with a base period from April 1, 2026, to August 31, 2026, and three option years. The applicable NAICS code is 812331 with a size standard of $41.0 million. All inquiries and responses must be submitted via email to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov; telephone requests will not be accepted. Offerors are responsible for downloading all documents from sam.gov.
    36C25026Q0095.pdf
    This government solicitation (36C25026Q0095) is for comprehensive linen/laundry services for the VA Northeast Ohio VA Healthcare System and its associated Community Based Outpatient Clinics (CBOCs). The contractor will provide all labor, equipment, and supplies for picking up, processing, and delivering linen items, including specialized handling for patient slings and uniforms. Services are required Monday through Saturday, with specific delivery schedules for the main VAMC and CBOCs. Key requirements include adherence to strict industry standards (NAILM, IFI, TRSA, JCAHO, OSHA, CDC, EPA, ANSI, VHA), maintaining physical separation between clean and soiled linens, and providing various quality control and financial reports. The contract has a base period and three option years, and payments will be firm-fixed price, made monthly in arrears through the VA Tungsten Network Portal.
    Price-Cost_Schedule - 26Q0095.xlsx
    The provided government file outlines pricing details for various services and items across a base period (April 1, 2026 - August 31, 2026) and three option years (OY1: September 1, 2026 - August 31, 2027; OY2: September 1, 2027 - August 31, 2028; OY3: September 1, 2028 - August 31, 2029). The document categorizes services into General Linen Items, Patient Clothing, Processed Uniforms, Specialty Items (Slings and Other), Uniform Purchases, Loss Charges/LB, and CBOC Distribution (alEX and Non-alEX). Pricing is calculated based on "Price/Lb." or "Price/Visit Per Year," with additional services priced separately. The total contract value is estimated at $81,933.34. The file emphasizes that vendors should invoice monthly only for actual services rendered and adhere to identified CLINs/SLINs, reporting any discrepancies to Joshua.Kovar@VA.gov. Estimated quantities are provided for some CLINs, particularly for linen and uniform items.
    Similar Opportunities
    S209--Linen/Laundry Services - Northeast Ohio VA Medical System Cleveland VA Medical Center and Supported CBOCs
    Buyer not available
    The Department of Veterans Affairs is soliciting proposals for linen and laundry services for the Northeast Ohio VA Medical System, specifically the Cleveland VA Medical Center and its associated Community Based Outpatient Clinics (CBOCs). The procurement aims to secure comprehensive hospital linen laundering services, including patient clothing, specialty items, and uniform purchases, with a focus on maintaining high standards of hygiene and service delivery. This contract, which is open to full and open competition, has an estimated total value of $8,900,000 over its performance period, which includes a base period from April 1, 2026, to August 31, 2026, and three option years extending through August 31, 2029. Interested vendors must submit their quotations by January 16, 2026, and can direct inquiries to Contract Specialist Joshua Kovar at Joshua.Kovar@va.gov.
    S209--Ann Arbor Off-Site Linen Services LTC Charles S. Kettles VA Medical Center
    Buyer not available
    The Department of Veterans Affairs, through the Network Contracting Office 10, is soliciting offers for off-site linen services for the LTC Charles S. Kettles VA Medical Center in Ann Arbor, Michigan. The contract, identified by solicitation number 36C25025Q0948, requires the contractor to provide comprehensive laundry services, including laundering, processing, and delivering a variety of linens and laundry items essential for the operations of the VA Ann Arbor Fisher House and VA Green Road Sleep Clinic. This procurement is crucial for maintaining hygiene and quality standards in veteran care facilities, with a total maximum contract value of $1,130,000 over a base period from May 29, 2026, to May 28, 2027, and three additional ordering periods. Interested vendors must submit their offers electronically to Alexis Alexander at Alexis.Alexander1@va.gov by December 8, 2025, at 3:00 PM EST, with no further questions accepted after November 25, 2025.
    S299--DC Automated Scrub wear & Linen Dispensing/receiving/combo Rental equipment AMENDMENT 1 RFQ
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking bids for a one-year contract to rent 20 automated linen and scrub wear dispensing/receiving machines for the Washington DC Healthcare System. This procurement includes the provision of new equipment, installation, deinstallation, maintenance, training, and software for inventory management, with specific requirements for various machine types such as large and medium dispensers and receivers. The contract is crucial for enhancing operational efficiency in healthcare settings by ensuring a reliable supply of linens and scrub wear. Interested vendors must submit their quotes by December 8, 2025, at 12 PM EST, and can contact Stephanie Henderson at stephanie.henderson3@va.gov for further information.
    Contingency Laundry Services
    Buyer not available
    The Department of Veterans Affairs is seeking qualified contractors to provide contingency laundry services for the Hershel Woody Williams VA Medical Center located in Huntington, West Virginia. This procurement is a total small business set-aside and involves a fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract that will cover laundry services during emergencies or equipment repairs from February 1, 2026, to January 31, 2031. The contractor will be responsible for all aspects of the laundry service, including equipment, labor, and supplies, while adhering to health and safety regulations. Interested parties should note that the contract has a minimum guarantee of $1,000.00 and a maximum ceiling of $275,000.00, with payments made monthly based on the clean weight of laundered textiles. For further inquiries, potential bidders can contact Tracy M. Dotson at tracy.dotson@va.gov.
    3510--ScrubX Machine Kansas City VA Medical Center
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor to provide and install ScrubEx and alEx linen dispensing systems, along with necessary accessories, for the Kansas City VA Medical Center. This procurement is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside and includes requirements for web-based tracking software, specific machine dimensions, and compliance with VA information security protocols. The ScrubEx machines are crucial for efficient linen management within the medical facility, ensuring that the VA can maintain high standards of hygiene and operational efficiency. Interested contractors should contact Contract Specialist Paul Dixon at paul.dixon@va.gov for further details, with the solicitation number being 36C25526Q0060.
    Laundry Chemical Supplies and Maintenance
    Buyer not available
    The Department of Veterans Affairs, Network Contracting Office (NCO) 8, is seeking qualified sources to provide Brand Name or Equal Laundry Chemicals and Maintenance for the C.W. Bill Young VAMC located in Bay Pines, Florida. The procurement involves supplying laundry chemicals, maintaining dispensing equipment, and performing bi-weekly service checks, including water softness and pH testing, to ensure compliance with hygienic linen standards. This contract is crucial for maintaining operational efficiency and cleanliness in the facility's laundry services, with a firm-fixed price structure anticipated to span from October 27, 2025, to October 26, 2030, including a base period and four option years. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses, Veteran Owned Small Businesses, and Small Businesses, should contact Colleen Houser at colleen.houser@va.gov or call 727-399-3346 for further details.
    Entry Mats Cleaning
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide mat rental and cleaning services for specific clinics within its jurisdiction. This opportunity is part of a Request for Information (RFI) aimed at identifying potential sources, particularly focusing on businesses classified under NAICS 812332, which pertains to industrial launderers. The services are crucial for maintaining cleanliness and hygiene standards in VA facilities, ensuring a safe environment for veterans and staff. Interested parties must submit their responses, demonstrating their capabilities and compliance with federal regulations, to James Horne Jr. at James.horne@va.gov by the specified deadline, as this RFI serves as a preliminary step before a potential solicitation is released.
    R699--Reader Services
    Buyer not available
    The Department of Veterans Affairs is seeking a contractor to provide Reader Services to support employees with visual impairments at the Cleveland Regional Office. The objective of this procurement is to ensure reasonable accommodation for a Department employee by offering remote reading and interpretation of various documents, including electronic records and medical information. This service is crucial for maintaining accessibility and support for veterans, emphasizing the VA's commitment to inclusivity. The contract, valued at approximately $22.5 million over a base period and four optional years, is set aside for Service-Disabled Veteran-Owned Small Businesses, with quotes due by August 7, 2025. Interested parties can contact Contracting Officer Thomas Landers at thomas.landers@va.gov or by phone at 802-698-2746 for further details.
    J079--Option year 2 Equipment repair (VA-26-00020474)
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for equipment repair services under solicitation number 36C25626Q0199, specifically for the Southeast Louisiana Veterans Healthcare System in New Orleans, Louisiana. This procurement involves non-personnel services to provide labor, equipment, tools, supervision, transportation, administration, and parts for the maintenance and repair of housekeeping equipment, with a focus on preventive maintenance and timely repairs. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and includes a base year and four option years, emphasizing the need for experienced contractors with OEM-certified technicians and specific response times for repairs. Interested parties must submit their electronic quotes by December 19, 2025, at 13:00 Central Time to Christopher Rossi at christopher.rossi2@va.gov, with all inquiries due by December 09, 2025.
    36C78626Q50001 - Janitorial Service Omaha National Cemetery -- S201
    Buyer not available
    The Department of Veterans Affairs is seeking a qualified contractor to provide janitorial services at the Omaha National Cemetery in Nebraska. The contract will cover a base period from January 1, 2026, to December 31, 2026, with four additional option years extending through December 31, 2030. These services are crucial for maintaining the cleanliness and upkeep of the cemetery, which honors veterans and their families. Interested parties, particularly Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), should contact Contracting Officer Olalekan Ismail at olalekan.ismail@va.gov for further details regarding the procurement process.