Robotic Arm and Controller System
ID: RFQ366796Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFORNL UT-BATTELLE LLC-DOE CONTRACTOROak Ridge, TN, 37831, USA

NAICS

Engineering Services (541330)

PSC

SUPPORT- PROFESSIONAL: ENGINEERING/TECHNICAL (R425)

Original Source

https://sam.gov/opp/f8d3a04cccdd4fee9322d7ec811386ef/view
Timeline
    Description

    The Department of Energy, through ORNL UT-Battelle LLC, is soliciting proposals for a Firm Fixed Price contract to acquire a Robotic Arm and Controller System, specifically the IRB 1200 model, which features a 7kg payload and a 0.7-meter reach, designed for hygienic applications. This procurement aims to enhance automation capabilities within government operations, necessitating the inclusion of software licenses for optimal system modeling, simulation, and control. The total budget for this contract is anticipated to be $25.5 million, with proposals due by April 25, 2025, and inquiries accepted until April 22, 2025. Interested vendors should contact Morgan Hale at halemt@ornl.gov or call 615-519-9527 for further details.

    Point(s) of Contact
    Morgan Hale
    (615) 519-9527
    halemt@ornl.gov
    Files
    Title
    Posted
    Attachment A-Terms and Conditions-Purchase Order Commercial items Services Under Simplified Acquisition Threshold -002.pdf
    The document outlines the Terms and Conditions for Purchase Orders of commercial items and services under the Simplified Acquisition Threshold, specifically relating to agreements between the U.S. Department of Energy (DOE) and UT-Battelle, LLC. It defines key terms, emphasizes vendor compliance with laws, and outlines dispute resolution procedures. The Seller is required to maintain quality standards for goods and services, ensure U.S. citizenship for delivery drivers to DOE locations, and adhere to warranty and inspection protocols. Also included are clauses on shipping, insurance, indemnity, export controls, and the prohibition of gratuities. The document asserts that all changes must be authorized by the Procurement Officer. There are specific requirements for services performed on DOE sites, including safety and health programs. It emphasizes the Seller’s responsibility to comply with regulatory standards and outlines the process for addressing employee concerns within DOE projects. Overall, it serves to establish clear expectations and responsibilities for the Seller while facilitating compliance and the proper conduct of business related to federal acquisitions.
    Attachment B-Prime Supplemental Flowdown Document.pdf
    The document outlines the Prime Supplemental Flowdown Terms and Conditions for UT-Battelle, LLC associated with Prime Contract No. DE-AC05-00OR22725. It encompasses mandatory U.S. government regulatory and customer obligations relevant to contracts, specifying clauses applicable to various subcontract thresholds. Key provisions include prohibitions on certain confidentiality agreements, cybersecurity requirements, and compliance with labor standards for agreements above specified financial thresholds. Additionally, it includes obligations concerning employee rights under labor regulations, equal opportunity clauses, and guidelines for managing government assets. The document also details procedures for protecting proprietary data developed under funded projects, while ensuring proper confidentiality protocols. Lastly, it mandates adherence to safety and environmental responsibilities across various procurement categories, signifying the government’s commitment to ethical contracting and operational transparency. This comprehensive framework supports agency workflows and regulatory frameworks guiding federal contracts, underscoring the need for compliance in all subcontracting practices.
    Attachment C-Reps-and-Certs-Abbreviated - 02.10.2025.pdf
    The document outlines the "Representations and Certifications – Abbreviated" for entities offering goods or services to the Oak Ridge National Laboratory, which operates under government funding. It emphasizes the requirement for vendors to register annually in the System for Award Management (SAM). Various certifications are needed regarding the organization type (e.g., small business status, veteran-owned), compliance with child labor laws, and adherence to the Buy American provisions. Additionally, the document details the prohibition of contracting for certain telecommunications and video surveillance equipment from specified foreign entities due to national security concerns. The purpose of these certifications is to ensure compliance with federal regulations and promote fair business practices. Entities are warned against misrepresentation, which could lead to criminal penalties and ineligibility for federal contracts. This comprehensive form is crucial for maintaining accountability and transparency in federal contracting processes.
    Attachment D-Bill of Materials.pdf
    The provided document is a vendor quote related to government procurement, specifically for robotic equipment and software. It includes items such as the IRB 1200-7/0.7 hygienic robot version and RobotStudio Premium, listed by part number and quantity, with corresponding prices marked as $0.00 for each item, totaling $0.00. Despite the outline of goods, no costs are indicated, suggesting that this may be a preliminary quote or an informational document rather than a finalized procurement request. The purpose of this quote appears to be part of a response to a federal or state/local RFP for robotic technology, likely emphasizing the need for advanced automation in governmental projects. The absence of a calculated total price and a lead time may imply ongoing negotiations or requirements for additional information before finalizing the purchase. Overall, the document underlines the potential integration of automated systems into public sector operations and reflects a significant aspect of government contracting processes.
    Attachment E-Quality Requirements.pdf
    The document outlines essential quality requirements for robotic systems to be utilized at the Oak Ridge National Laboratory (ORNL). Key specifications include a robotic reach of 0.7 meters and a payload capacity of 7 kilograms, ensuring it can access necessary equipment while maintaining a suitable size. The robots must be hygienic, employing food-grade lubricants for ease of sanitization. Additionally, UL certification for electrical equipment is mandated. The systems should feature programmable work zones and speed limitations to enhance safety, along with collision detection to prevent accidents. Furthermore, the capability for multitasking is vital, allowing for seamless integration with various hardware and software systems. These outlined requirements demonstrate a focus on functionality, safety, and compliance with regulatory standards for robotic operations within government frameworks, particularly in response to RFPs and grants related to technological advancements.
    Export Control approval.png
    Request for Proposal - 366796.pdf
    The Oak Ridge National Laboratory (ORNL) is soliciting proposals for a Firm Fixed Price contract for a robotic arm and controller system specified as the IRB 1200, featuring a 7kg payload and a 0.7-meter reach, with hygienic capabilities. This request, identified by Solicitation Number 366796, requires offers to be submitted by April 25, 2025, with a validity period of 120 days. Respondents must provide a firm fixed price quote, completed representations and certifications, and detail any exceptions to the terms. The contract does not have a small business set-aside and is anticipated under NAICS Code 541330 for engineering services, with a maximum budget of $25.5 million. Required attachments include ORNL Terms and Conditions, Prime Contract Flowdowns, and Quality Requirements. Questions regarding the proposal must be submitted by April 22, 2025. This solicitation emphasizes the importance of compliance with terms, as deviations could affect proposal responsiveness.
    Lifecycle
    Title
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    Robotic Arm and Controller System
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