R614--Document Shredding Service Renewal
ID: 36C24825Q0687Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

All Other Support Services (561990)

PSC

SUPPORT- ADMINISTRATIVE: PAPER SHREDDING (R614)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/1c16d43c48864f6d8ef8c0370da794f3/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified Service Disabled Veteran Owned Small Businesses (SDVOSB) to provide Document Shredding Services at the James A. Haley Veterans Hospital in Tampa, Florida. The contractor will be responsible for securely shredding sensitive documents, ensuring compliance with federal regulations such as HIPAA, and providing necessary equipment, including lockable bins and a Certificate of Destruction Service Report after each service. This opportunity is crucial for maintaining the confidentiality and security of veterans' sensitive information, with a performance period consisting of a base year plus four optional years. Interested parties must respond with their capabilities and relevant information by April 22, 2025, to the Contracting Officer, Kim Tucker, at kim.tucker1@va.gov.

    Point(s) of Contact
    Kim TuckerContracting Officer
    (813) 903-4481
    kim.tucker1@va.gov
    Files
    Title
    Posted
    36C24825Q0687.docx
    The Department of Veterans Affairs (VA) is issuing a Sources Sought Notice for Document Shredding Services to be provided at the James A. Haley Veterans Hospital in Tampa, FL. This notice, identified by solicitation number 36C24825Q0687, is primarily a request for information to identify qualified Service Disabled Veteran Owned Small Businesses (SDVOSB) that can meet the outlined requirements. It specifies that the document shredding work must be performed by skilled personnel and does not require access to sensitive VA information. The potential contractor will be expected to provide all necessary resources, including labor and equipment, in compliance with the Performance Work Statement (PWS) dated 04/15/2025. The period of performance includes a base year plus four optional years. Interested businesses should respond by April 22, 2025, with detailed information including their business capabilities, relevant government contract history, and estimated pricing. The notice clarifies that it is for information-gathering purposes only and does not constitute a solicitation. Contracts will be awarded through a forthcoming solicitation announced on the SAM.gov website.
    ATTCH 1 PWS Document Shredding 04152025.pdf
    The Performance Work Statement (PWS) outlines the requirements for a document shredding service at the James A. Haley Veterans’ Hospital (JAHVA), which serves over 150,000 veterans. The contractor is tasked with providing secure shredding of sensitive documents, including office paper and other media, ensuring the materials are unrecognizable and suitable for recycling. The service will be conducted on-site at various JAHVA locations, with specific schedules for weekly and biweekly shredding. The contractor must supply lockable bins and necessary equipment, conduct inspections, and provide a Certificate of Destruction Service Report after each service. Personnel must adhere to strict security and identification protocols, and receive required training on privacy and information security. Incident management procedures are mandated for reporting security breaches or accidents. This PWS emphasizes compliance with federal regulations, including HIPAA and the VA's own protocols. It reflects the government's intent to maintain confidentiality and security of veterans' sensitive information while outlining the operational and management framework for contracted shredding services to ensure effective execution of duties.
    Lifecycle
    Title
    Type
    R614--Document Shredding Service Renewal
    Currently viewing
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