937B Controllers - T3E, T3D, D1, D2
ID: RFQ364039Type: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFORNL UT-BATTELLE LLC-DOE CONTRACTOROak Ridge, TN, 37831, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

ELECTRICAL AND ELECTRONIC ASSEMBLIES, BOARDS, CARDS, AND ASSOCIATED HARDWARE (5998)

Original Source

https://sam.gov/opp/c5d47503aad24c73befedb385310daf5/view
Timeline
    Description

    The Department of Energy, through the Oak Ridge National Laboratory (ORNL), is soliciting proposals for the procurement of 937B Controllers (models T3E, T3D, D1, D2). Vendors are required to submit firm fixed price proposals by April 21, 2025, at 5:00 PM EST, with offers remaining valid for 120 days, emphasizing a lowest priced, technically acceptable bid process. These controllers are critical for various analytical laboratory applications, and the procurement process underscores the importance of compliance, cost-effectiveness, and clear communication in government contracting. Interested parties should direct inquiries to Jared Rash at rashjp@ornl.gov or call 865-341-3159 before the question deadline of April 18, 2025.

    Point(s) of Contact
    Jared Rash
    (865) 341-3159
    rashjp@ornl.gov
    Files
    Title
    Posted
    Attachment 1 - Terms and Conditions - POCI-10-26-23.pdf
    The document outlines the Terms & Conditions for Purchase Orders related to commercial items and services below the Simplified Acquisition Threshold, as administered by UT-Battelle, LLC, on behalf of the U.S. Department of Energy (DOE). It defines key terms including "Company," "Seller," and "Agreement," and establishes mechanisms for resolving disputes under federal and Tennessee law. The document emphasizes communication protocols, warranties for goods and services, compliance with all relevant laws, and the requirement for U.S. citizenship for delivery drivers. It details the rights of both parties regarding inspections, payment processes, termination options, and modifications of the Agreement. Moreover, it includes stipulations to prevent bribery, mandates insurance requirements, and outlines obligations concerning export controls and employee concerns programs. Core to this agreement is the commitment to compliance with federal laws and regulations, highlighting the importance of maintaining high standards and accountability among contractors. This framework ensures that government procurement processes are conducted within legal boundaries, emphasizing security, safety, and ethical practices.
    Attachment 2 - Prime-Flowdown-Clauses-05.03.2024.pdf
    The document titled "Prime Supplemental Flowdown Document" outlines the additional terms and conditions that apply to subcontracts and purchase orders under Prime Contract No. DE-ACO5-000R22725, managed by UT-Battelle, LLC. It explicitly identifies clauses that flow down from federal mandatory regulations to ensure compliance with U.S. government obligations pertaining to the operation of the Oak Ridge National Laboratory. The sections categorize various clauses based on their applicability threshold, including requirements on employee rights under the National Labor Relations Act, Equal Opportunity provisions, and prohibitions against certain telecommunications services. Specific attention is given to regulations regarding small business utilization, environmental safety, and data rights related to research and development. Furthermore, the document mandates compliance with various federal government requirements regarding construction, service procurements, and IT security. The inclusion of rights concerning protected data emphasizes the importance of confidentiality and data handling within federally funded projects. Overall, this flowdown document serves as a comprehensive guide for subcontractors, ensuring adherence to regulatory standards while facilitating the smooth execution of government contracts.
    Attachment 3 - Bill of Materials.pdf
    This document presents a quote request related to the procurement of 35 T3E, T3D, and D1, D2 controllers from MKS Instruments Inc. The item is referenced by the part number 937B-US-HCCTCT-NA, with a total price noted as $0.00, indicating possibly either a placeholder or unconfirmed pricing at this stage. There is also no lead time indicated, leaving delivery timelines unspecified. This file is part of a broader context involving federal government requests for proposals (RFPs) and grants, likely aiming to acquire necessary equipment for governmental projects or operations. The request highlights the necessity for transparency in pricing and details regarding acquisition processes in government procurement.
    Attachment 4 - Reps-and-Certs-Abbreviated-02.10.2025.pdf
    The document is an abbreviated collection of representations and certifications required by Offerors for contracts associated with Oak Ridge National Laboratory, managed by UT-Battelle, LLC. The primary aim is to ensure compliance with federal acquisition regulations and verify the Offeror's eligibility, particularly regarding small business status, veteran ownership, and compliance with various federal laws. Key sections cover the type of organization and its business classifications such as small business and women-owned status, alongside mandatory declarations about export compliance for specific items, adherence to child labor laws, and avoidance of certain telecommunications technologies as stipulated by the John S. McCain National Defense Authorization Act. Additionally, it addresses conflict of interest considerations, requiring Offerors to disclose potential conflicts and articulate mitigation strategies. The certifications serve to protect the integrity of federal contracting processes while ensuring ethical compliance, transparency, and accountability in the use of government funds. The document emphasizes the serious consequences of providing false information, reinforcing the critical nature of these certifications in public procurement within the federal landscape.
    PR 364039 - RFQ.pdf
    The Oak Ridge National Laboratory (ORNL) has issued Request for Proposal (RFP364039) for the procurement of 937B Controllers (models T3E, T3D, D1, D2). Vendors are invited to submit firm fixed price proposals by April 21, 2025, at 5:00 PM EST, with offers remaining valid for 120 days. The RFP emphasizes a lowest priced, technically acceptable bid process, and it does not set aside opportunities for small businesses. Proposals must include a fixed price quote detailing delivery schedules and a completed copy of required representations and certifications. Any exceptions to the solicitation terms must be explicitly stated and justified, as failure to do so could result in proposals being deemed non-responsive. Supporting documents and attachments outline specific terms and conditions and include a Bill of Materials. Interested parties must address questions by April 18, 2025, and submit their proposals via email. This RFP illustrates the federal government’s approach to structured procurement processes, emphasizing compliance, cost-effectiveness, and the importance of clear communication in contract procedures. The procurement officer for this proposal is Jared Rash.
    Lifecycle
    Title
    Type
    937B Controllers - T3E, T3D, D1, D2
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