R--Trust Asset, Land Management, and Accounting Software
ID: 140A1625R0018Type: Sources Sought
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSCENTRAL OFFICERESTON, VA, 20192, USA

NAICS

Custom Computer Programming Services (541511)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/opp/70cfbcf27c3e4fda946b5ac965fa57ff/view
Timeline
    Description

    The Department of the Interior, Bureau of Indian Affairs (BIA), is seeking vendor interest and capabilities for a Cloud Enabled Software System designed to manage Trust Asset, Land Management, and Accounting. This Request for Information (RFI) aims to gather insights on potential solutions, including Commercial Off-The-Shelf (COTS) and custom-developed options, to replace the aging Trust Asset and Accounting Management System (TAAMS). The TAAMS is critical for managing over 56 million acres of Indian Trust Land, facilitating various processes such as title management, leasing, and financial transactions, while ensuring compliance with federal regulations. Interested vendors should direct inquiries to Daniel Cugler at daniel.cugler@bia.gov, and responses to the RFI are encouraged to be submitted within the specified guidelines, as the information will inform future procurement strategies.

    Point(s) of Contact
    Cugler, Daniel
    0000
    daniel.cugler@bia.gov
    Files
    Title
    Posted
    1_0_Request_for_Information_-_Trust_Land_Management_Software_System_1.docx
    The U.S. Department of the Interior's Bureau of Indian Affairs (BIA) issued a Request for Information (RFI) on March 14, 2025, to explore Cloud Enabled Software Systems for managing Trust Asset, Land Management, and Accounting. This RFI aims to gather insights into vendor capabilities and experiences, which will inform the BIA's acquisition strategy to replace the aging Trust Asset and Accounting Management System (TAAMS). The document outlines the need for alternatives that are Commercial-off-the-Shelf (CotS) or developmental solutions, emphasizing essential features like contractor agnostic maintenance and cloud compliance. Respondents are asked for company information, relevant capabilities, previous experience, and estimates on implementation costs and timelines. Specific questions address the functionality required, the readiness for FEDRAMP compliance, and approaches to cloud infrastructure and Agile development practices. The RFI underscores that responses will not result in a contract and aims solely for market research purposes. By seeking input from industry stakeholders, the BIA intends to enhance its management of a significant land trust, ensuring efficiency and sustainability in operations.
    1_1_TAAMS_Enterprise_License_SOW_(for_RFI)_1.docx
    The TAAMS Enterprise License Statement of Work outlines the requirements for providing the Trust Asset and Accounting Management System (TAAMS) software to the Bureau of Indian Affairs (BIA). The project aims to support up to 1,500 users, with specific functionalities related to Indian Trust Land management, including title management, leasing, and royalty distribution. Key responsibilities of the Contractor include maintaining a "Steady State" operation, ensuring 99.5% system availability during business hours, and providing updates, training, and tech support through a Help Desk available Monday to Friday. The Contractor is expected to manage all databases and provide necessary hardware maintenance while complying with both technical and legal requirements. Additional tasks involve routine software updates, performance monitoring, incident management, and documentation of any issues. The document serves as a comprehensive framework to ensure continuous service and system enhancements, essential for BIA's mission in managing Indian trust assets effectively.
    1_2_TAAMS_Functionality_Map_1.docx
    The Trust Asset Accounting Management System (TAAMS) is a comprehensive software solution utilized by the Bureau of Indian Affairs (BIA) to manage over 56 million acres of Indian Trust Land, encompassing titles, leases, and financial transactions. The system comprises 29 modules, facilitating various processes such as acquisition and disposal, data analytics, invoicing, and fee-to-trust applications. Key functionalities include tracking minuscule ownership interests, processing legal property transfers, and generating robust reporting mechanisms. The portal supports secure access for users via multi-factor authentication, ensuring efficient application management. TAAMS automates processes related to land management, including the issuance of conveyance documents and invoicing discrepancies, while maintaining adherence to federal regulations. The system's integration with other applications allows for seamless data exchange and auditing capabilities. Key modules like the Invoicing Funds Payments and Lockbox Processing ensure financial accuracy in reporting and distributions. Overall, TAAMS is a vital tool for managing Indian Trust Land efficiently and transparently, aligning with governmental objectives regarding land management and financial oversight.
    RFI_140A1625R0018_AM1_Q_A_2.pdf
    The document addresses queries related to a Request for Information (RFI) concerning a Commercial Off-The-Shelf (COTS) solution for the Trust Asset and Accounting Management System (TAAMS). It clarifies the government’s stance on source code ownership, indicating that full ownership is only applicable to custom-developed solutions, not COTS products. The document also details technical specifications, indicating that legacy TAAMS data exists in Oracle format with a volume of 21 terabytes and will be migrated to a cloud environment, while integration with existing systems like TFAS and Lockbox is necessary. User capacity needs are identified, with a total of 1,500 users and peak concurrent usage at 800, subject to variations based on future requirements. The government emphasizes that responses to the RFI should support potential migration planning, without an established timeline. Additionally, it allows for a 20-page response limit while confirming that development solutions require configuration or setup after contract initiation. Various third-party products integrate with TAAMS, including Qlik and Filenet. The document provides essential groundwork for vendors to prepare proposals that meet stated requirements while addressing integration and migration challenges. Overall, the RFI aims to gather industry insights to inform future procurement strategies for enhancing TAAMS functionalities.
    TAAMS_Application_Arthitecture_2.png
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    R--Trust Asset, Land Management, and Accounting Software
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