Caddo-LBJ National Grasslands-TX-Janitorial Services
ID: 12444225Q0004Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA EAST 4Atlanta, GA, 303092449, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)
Timeline
    Description

    The Department of Agriculture, specifically the Forest Service, is seeking qualified contractors to provide janitorial services for the Caddo and Lyndon B. Johnson (LBJ) Ranger District Office located in Decatur, Texas. The procurement involves a Request for Quote (RFQ) for a contract structured as a Purchase Order, covering a Base Year from February 1, 2025, to January 31, 2026, with four additional Option Years contingent upon satisfactory performance and funding availability. These janitorial services are critical for maintaining cleanliness and operational efficiency within government facilities, adhering to the Service Contract Labor Standards and utilizing environmentally friendly cleaning products. Interested contractors must submit their proposals by January 8, 2025, at 2 PM ET, and can direct inquiries to Sean Metzger at sean.metzger@usda.gov or by phone at 501-900-7993.

    Point(s) of Contact
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    The document is a Wage Determination under the U.S. Department of Labor's Service Contract Act, detailing minimum wage requirements and compensation for various occupations in Texas counties including Johnson, Parker, Tarrant, and Wise. It specifies that contracts initiated or extended after January 30, 2022, must adhere to Executive Order 14026, which mandates a minimum wage of $17.20 per hour, while contracts awarded between January 1, 2015, and January 29, 2022, are subject to Executive Order 13658, requiring a minimum wage of $12.90 per hour. The document outlines wage rates for numerous occupations, such as Administrative Support, Automotive Service, Food Preparation, and Health Occupations, detailing fringe benefits and specific hourly rates for each job classification. It emphasizes contractor obligations related to worker protections, paid sick leave, health benefits, vacations, and holiday pay, following Executive Order 13706. Moreover, it includes provisions for conformance processes for unlisted job classifications and wage rates not explicitly mentioned. This document is critical for ensuring compliance with federal wage standards across service contracts relevant to government RFPs and grants, affirming fair labor practices.
    The Caddo-LBJ National Grasslands District Office in Decatur, TX, requires janitorial services under a federal contract, emphasizing after-hours cleaning tasks scheduled twice weekly and with periodic services. The Scope of Work outlines cleaning standards, task frequencies across five line items, and incorporates requirements for materials and bio-based products. Contractors must maintain a detailed quality control plan and adhere to strict performance standards, ensuring compliance with OSHA regulations. Service tasks include frequent vacuuming, dusting, restroom sanitation, and the cleaning of common areas, with additional monthly and yearly cleaning requirements. The contractor is responsible for all supplies and must ensure stocks of restroom essentials. All personnel involved must pass background checks and maintain professional conduct. The quality of work will be monitored through routine inspections by a specified representative, with protocols in place for addressing complaints and correcting deficiencies. The document serves as a detailed blueprint for potential contractors to understand expectations, ensuring government standards for custodial services are met effectively.
    This document outlines the Request for Proposal (RFP) for janitorial services at the Caddo LBJ District Office, scheduled for a base year period from February 1, 2025, to January 31, 2026, with options to extend for four additional years. Bidders are required to provide pricing for several line items across the specified periods, detailing frequency and unit prices for services as outlined in the Statement of Work (SOW). The proposal indicates various service requirements, including regular cleaning (8 times per month) and seasonal services occurring quarterly and annually. Pricing for all services is currently stated as $0.00, suggesting proposals are to be submitted with actual unit costs for evaluation. Additionally, the document notes the possibility of reducing service quantities due to funding constraints at the time of award. The comprehensive schedule emphasizes the structured approach to contracting janitorial services while ensuring the needs of the district office are met efficiently and effectively. This RFP serves as a formal procedure for soliciting bids, fulfilling governmental procurement processes aimed at enhancing operational cleanliness and maintenance within the designated office space.
    The document outlines requirements for contractors submitting quotes for cleaning services that utilize BioPreferred cleaning products. It includes specific instructions for completing Tables 2, 3, and 4, which detail the BioPreferred products to be used, contractor-furnished items, and personnel information, respectively. Table 1 provides an example list of cleaning products, highlighting manufacturers, usage, and properties like ECO and SDS compliance. Contractors must provide a description of the BioPreferred cleaners they will use in Table 2, while Table 3 requires them to list their own equipment, such as vacuum cleaners and mops, alongside manufacturer numbers and website references. Finally, Table 4 necessitates inputting at least one primary and one alternate personnel, including their contact information and insurance details. The document emphasizes adherence to specific guidelines outlined in the Scope of Work, particularly concerning the use of environmentally friendly products, reinforcing the government's commitment to sustainability in service contracts.
    The Contractor’s Financial Information Sheet is a standardized document required for contractors seeking federal or state funding through Requests for Proposals (RFPs) or grants. The form captures essential information about the contractor's identity, type of organization, contact details, taxpayer ID, services provided, and ownership structure. It categorizes businesses by size and ownership type, including options for small, veteran-owned, and woman-owned enterprises. Additionally, the document assesses the contractor's financial stability, asking questions regarding bankruptcy history, debts to the government, and any current financial obligations. Contractors must disclose if they owe any government claims or are delinquent on federal debts, ensuring that only financially responsible entities are considered for government projects. Ultimately, this information is critical for evaluating contractors' qualifications and fostering accountability in public spending, reflecting the government's commitment to financial and operational integrity in the procurement process.
    The document outlines the Performance Relevancy Questionnaire required for federal government contracting submissions. It requests detailed information on past and current projects relevant to the solicitation. Offerors must list projects completed within the last three years, including contract amounts, project types, contact information, and ongoing contractual commitments. The questionnaire probes the offeror's history of project completion and any relevant performance bonds. In a second section, the offeror must describe specific roles in completed projects, including subcontractor details and any unique technical relevance to the solicitation. A certification section affirms the accuracy of the information provided. This structured questionnaire serves to evaluate the capabilities and reliability of contractors for the U.S. Forest Service and ensures compliance with government standards for performance accountability in potential project engagements.
    This document outlines a Request for Quote (RFQ) for janitorial services at the Caddo and Lyndon B. Johnson (LBJ) Ranger District Offices in Wise County, Texas. The acquisition is structured as a Purchase Order for a Base Year with four Option Years, contingent upon satisfactory contractor performance and funding availability. The contract’s effective dates range from February 1, 2025, to January 31, 2030. Offerors must submit a comprehensive proposal, including technical and price proposals, alongside required certifications by the due date of January 8, 2025. Key requirements include adherence to the Service Contract Labor Standards, completion of a technical proposal detailing past performance and technical capabilities, and a price proposal with unit pricing for line items. The government intends to award the contract without discussions, emphasizing the importance of responding correctly and on time to avoid disqualification. Additional clauses within the contract highlight labor standards, insurance coverage requirements, and provisions regarding the prohibition of certain telecommunications equipment. This solicitation demonstrates a commitment to securing effective service contracts while ensuring compliance with regulatory standards for government contracts.
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