The Department of Health and Human Services, specifically the Indian Health Service's Navajo Area Indian Health Service, intends to award a sole source contract to OPTUM 360 for the annual renewal of the OPTUM Revenue Cycle Pro Software. This procurement is necessary for maintaining the existing proprietary software that is already integrated into the Northern Navajo Medical Center's infrastructure in Shiprock, New Mexico. The contract will be a firm fixed-price purchase order for a one-year period, with the NAICS code for this procurement being 541511, which pertains to Custom Computer Programming Services. Interested parties may submit their capabilities to Matthew Atcitty via email by July 10, 2025, at 08:00 AM EST, although the government is under no obligation to consider any responses received.

IHS+IEE+Representation+Form_Jan+2022_508+Compliant.pdf

The Indian Health Service (IHS) document outlines the requirements under the Buy Indian Act for entities wishing to participate in federal solicitations. It mandates that Offerors self-certify as an "Indian Economic Enterprise"—a designation that must be maintained at the time of offering, contract award, and throughout contract performance. The document emphasizes the importance of truthful representation and compliance, stating that any false information can lead to legal consequences. Moreover, successful Offerors must register with the System of Award Management (SAM) and may need to provide additional documentation to verify eligibility for awards. The signature section confirms the ownership status of the enterprise and includes identification details such as a DUNS number. This document serves to ensure that federal contracting opportunities are aligned with the goals of supporting Indian-owned businesses, maintaining accountability within the process.

Sources-Sought Notice

The Indian Health Service, Shiprock Service Unit is issuing this sources-sought synopsis as a means of conducting market research (FAR 10.001) in identifying prospective sources to fill a government requirement for License Renewal for use of OPTUM Revenue Cycle Pro Software for the HIM Department for Northern Navajo Medical Center located in Shiprock, NM.

The applicable North American Industry Classification System (NAICS) code assigned to this requirement is 541511 – Custom Computer Programming Services with a small business size standard of $30M.  

THIS IS NOT A SOLICITATION. Information collected from this notice is purely for market research only and will be used to determine the contracting office’s acquisition strategy including competition, set asides, and locating Indian-owned economic enterprises.  Submission of any information in response to this market survey is purely voluntary.  The government assumes no financial responsibility for any costs incurred in response to this request for information. 

In accordance with FAR 4.1102(a), offerors and quoters are required to be registered in System for Award Management at SAM.gov, at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements.

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this notice by Tuesday, June 17, 2025 @ 3:pm (MST) to Matthew Atcitty, Purchasing Agent at matthew.atcitty@ihs.gov with the subject line “SSN – IHS1503040 – OPTUM Revenue Cycle Pro Software Licensing Renewal.” Your submission must include the following information, at a minimum:

Company Profile that includes:  UEI, Name and Address, Primary POC information, business size and type of ownership, socio-economic status/participation such as 8(a), WOSB/EDWOSB, SDVOSB and HUBZone, identification of Native American ownership (if applicable), SAM.gov representations and certifications, and other related documentation.
A brief statement of the company’s capability that relates to the described government requirement.  Additional demonstration of capability may include current and past performance history for the same or similar requirement, established contracts such as GSA or VA Schedule, etc.
If claiming Indian-owned Small Business Economic Enterprise (ISBEE) or Indian-owned Economic Enterprise (IEE), submit completed IHS IEE Representation Form (attached).

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

THIS IS NOT A SOLICITATION.

License Renewal for use of OPTUM Revenue Cycle Pro Software

INTENT TO SOLE SOURCE

In accordance with FAR 8.405-6(a)(1)(i)(B), Navajo Area Indian Health Services (NAIHS), Northern Navajo Medical Center located in Shiprock, New Mexico intends to award a non-competitive, sole source, firm fixed priced purchase order with OPTUM 360, 11000 Optum CIR, Eden Prairie, Minnesota 55344-2503 for the annual renewal of the OPTUM Revenue Cycle Pro Software,

The anticipated period of performance is one full year from date of award. The OPTUM 360 revenue software is already installed at Northern Navajo Medical Center infrastructure.  OPTUM 360 revenue software is Proprietary Equipment. The applicable Norther American Industry Classification System (NAICS) code assigned to this procurement is  541511 – Custom Computer Programming Services  with a small business size standard of $34.0 millions of dollars.  

This notice of intent to award a sole source contract is not a request for competitive proposals. There will be no solicitation available for competitive quotes. Interested parties may identify their interests and capability to respond to this requirement to the attention of: Matthew Atcitty,  Email: Matthew.Atcitty@ihs.gov. Only emailed responses will be considered. Any response to this notice must show clear and convincing evidence, that competition would be advantageous to the Government.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Last day to provide affirmative written response is July 10th, 2025 at 08:00am EST.

A determination by the Government not to compete the proposed procurement base upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for determining whether to conduct a competitive procurement in the future. Any solicitation resulting from the analysis of information obtained will be announced to the public in Federal Business Opportunities in accordance with the FAR Part 5. However, responses to this notice will not be considered adequate responses to a solicitation. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

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