The presolicitation notice pertains to the acquisition of a CEREC PRIMESCAN with a steel sleeve by the Department of Veterans Affairs (VA) for the Eastern Colorado Health Care System. The solicitation number is 36C25925Q0357, with a response deadline set for April 21, 2025, at 16:00 MT. This contract is designated as a Small Business Administration (SBA) set-aside. The relevant Product Service Code is 6520, and the corresponding NAICS code is 339114. Interested parties can send inquiries regarding the solicitation to the provided contact, Eric Adusei, via email by noon on April 18, 2025. This document emphasizes the need for vendors to respond within the specified timeline and outlines key details for bidders in context of federal contracting procedures.

The Department of Veterans Affairs is soliciting bids for the acquisition of a new CEREC Primescan along with training and sustainment services for the VA Eastern Colorado Health Care System. The Request for Quote (RFQ) number is 36C25925Q0357, with a submission deadline set for April 16, 2025, at 16:00 Mountain Time. This solicitation is designated as a 100% Small Business Set Aside, meaning only small businesses may submit bids. Vendors are required to provide original equipment manufacturer (OEM) products and must specify compliance with technical and legal requirements. The evaluation of offers will focus on technical capability and pricing, with a clear preference for submissions providing the best overall value. Additionally, all interested parties are directed to submit their quotes via email only and are warned against communicating with unauthorized VA personnel during the bidding period. Key requirements, including product specifications and pricing schedules, are specified for bidders in order to ensure compliance with the solicitation terms. This solicitation highlights the government’s commitment to acquiring high-quality medical equipment and services to support veteran care.

The Buy American Certificate outlines certification requirements for offerors in relation to domestic and foreign end products in federal procurement. It mandates that each offeror certifies their end products as domestic unless specified otherwise in the provision. Offerors must identify foreign products, stating their country of origin and confirming if they exceed 55 percent domestic content, except for commercially available off-the-shelf (COTS) items. Additionally, offerors are instructed to separately list domestic products containing critical components and to provide specific line item numbers for these products. The evaluation of offers will comply with the Federal Acquisition Regulation (FAR) Part 25 policies. This provision reinforces preference for American-made goods in government contracting, fostering domestic industry and employment.

The Statement of Work outlines a requirement for training and sustainment services for two CEREC Primescan systems at the VA Eastern Colorado Health Care System in Aurora, CO. The contractor must supply all necessary personnel, equipment, and materials to meet the defined specifications, including high-precision 3D intraoral scanners and relevant training. Key items include the CEREC Primescan unit itself, with detailed technical specifications, and additional training services to ensure operational proficiency. Delivery of the equipment is expected within 30 days post-award, to be made to the healthcare system's specified address, and notifications to be marked appropriately. The contractor is responsible for providing comprehensive operation and maintenance manuals in both physical and digital formats. Notably, security background checks are not required, and the contractor must also offer warranties covering parts, labor, and associated shipping costs upon delivery. This document is part of a standard government RFP process aimed at acquiring professional services to enhance healthcare operations within the VA system.