The Department of Defense, specifically the U.S. Army's Engineer Research and Development Center (ERDC), is seeking quotes for a Handheld X-Ray Fluorescence (XRF) device designed for detecting elemental concentrations in soils and sediment deposits. The procurement requires a lightweight and compact device with specific technical specifications, including a Gold anode, a Silicon Drift Detector, and capabilities for data analysis and report generation. This equipment is crucial for environmental assessments and material analysis, ensuring accurate and efficient data collection in the field. Interested vendors must submit their offers by December 3, 2025, to the designated contacts, Angela Stokes and David Ammermann, with delivery expected by March 16, 2026, to Vicksburg, Mississippi.

Description of Requirements_17Nov25.pdf

The document outlines the requirements for a Handheld-X-Ray Fluorescence (XRF) spectrometric device for detecting elemental concentrations in soils and sediment deposits. The device must be lightweight (under 3 lbs), compact (under 195 in³), and feature a Gold (AU) anode with specific kV, uA, and wattage. Key specifications include a 4mm fixed collimated beam, a Silicon Drift Detector (SDD) with a minimum 50mm² active area, and 140 eV energy resolution. The XRF must detect a comprehensive list of elements across various groups, including alkali metals, alkaline earth metals, metalloids, post-transition metals, transition metals, lanthanides, and reactive non-metals, with the option for additional library standards. It requires auto-calibration, multi-integrated cameras, an Android-based OS, and PC software for data analysis and report generation in PDF and CSV formats. Data transfer options include wireless, USB, and SD. The device needs a 1.2GHz processor, 2GB RAM, 16GB internal storage, 32GB external storage, built-in Wi-Fi, Bluetooth, and GPS capabilities. It must operate between 10°F and 130°F, have user-level password protection, and administrative privileges. Power will be supplied by hot-swappable batteries (rechargeable within the device or via an external charger) and AC power. Required accessories include a battery charger, carrying case, various test stands, detection standards, on-site training, and a customer care program. Additional submittal requirements include manufacturer and submitter letters verifying approval as a primary or reseller and direct in-house technical support, along with product specifications. Shipping costs must be included in the quote, and delivery is required by March 16, 2026, to the GSL-Airfields and Pavements Branch in Vicksburg, MS.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The solicitation is being issued as a Request for Quote (RFQ) with the intent to award as a simplified acquisition. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04. This requirement is unrestricted under NAICS Code 334516, Analytical Laboratory Instrument Manufacturing, with a size standard of 1,000 employees. This procurement is being conducted in accordance with regulation at FAR 12, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures.

Please see attached Description of Requirement (DOR).

Instructions to Offerors (Reference FAR 52.212-1)

*(a) The Offeror is responsible for reading all information contained in this solicitation and all attachments, if any, posted with it. Offerors should check the www.SAM.gov website often for any information regarding this solicitation and/or amendments to this solicitation. For information concerning this solicitation, please email* Angela.M.Stokes@usace.army.mil *and* David.G.Ammermann@usace.army.mil*.*

(b) Pursuant to FAR 52.204-7(b), System for Award Management, offerors must be registered in the System for Award Management (SAM) at the time an offer or quotation is submitted, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. If an offeror is not registered in SAM at the time of the offer, its offer will not be considered for award. You may register electronically at http://www.sam.gov.

(c) *Submission of offers**.* Signed and dated offers are due 3 December 2025, not later than 5:00 PM CST and must be submitted via email to: Angela.M.Stokes@usace.army.mil *and* David.G.Ammermann@usace.army.milOffers may be submitted in writing on letterhead stationery, or as otherwise specified in the solicitation. At a minimum, offers must include:

(1) The solicitation number W912HZ25Q1265;

(2) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This includes providing the terms of any standard warranty and technical support. This may include product literature, or other documents, if necessary;

(3) Unit pricing and extended pricing for each item: State discount terms, if any;

(4) Cage code and/or DUNS Number.

(d) Late submissions, modifications, revisions, and withdrawals of offers - (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the designated government emails by the date and time designated in the solicitation; (2) Any offer, modification, revision, or withdrawal of an offer received after the exact date and time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; however, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted; and (3) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

(e) *Contract award.* The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(f) Offers shall be made in accordance with the Description of Requirements (DOR) document provided in the solicitation.

(g) Oral communications ARE NOT acceptable in response to this notice.

(h) Technical Inquiries and Questions: All technical inquiries and questions relating to this solicitation are to be submitted via email to Angela.M.Stokes@usace.army.mil *and* David.G.Ammermann@usace.army.mil  Offerors shall submit questions at least 2 days prior to the closing/response date of the solicitation in order to ensure adequate time is allotted to form an appropriate response and to amend the solicitation, if necessary. Offerors must review the specifications in their entirety and review the www.SAM.gov website for answers to questions prior to submission of an inquiry

FAR 52.212-2 - Evaluation -- Commercial Items:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government.

The following factors shall be used to evaluate offers:

1) Lowest Price

2) Technically Capability

The Government will issue an award to the offeror whose quote is the Lowest Price that is determined to meet at least the minimum requirements to be determined Technically Capable.

(1) Technically Capable is defined as the documented capability to meet the minimum requirements of the project as specified in this solicitation and the attached specifications, including evidence of the offeror's capability to provide the items specified and the ability to meet or exceed the specified delivery schedule. It is imperative that the offeror submit sufficient documentation and information for the Government to determine technical capability and quoted price. Failure to submit sufficient information for the Government to determine technical capability and quoted price may be cause for rejection of your quote.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

The following FAR clauses and provisions may apply to this acquisition:

52.203-3 Gratuities

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.212-3 Offerors Representations and Certifications- Commercial Items

52.212-4 Contract Terms and Conditions - Commercial Items;

52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns

52.252-2 Clauses Incorporated by Reference

Additionally, the following clauses/provisions located within FAR 52.212- 5 may apply to this acquisition:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.209-6 Protecting the Government's Interests when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor Cooperation with Authorities and Remedies

52.222-35 Equal Opportunity for Veterans

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-34 Payment by Electronic Funds Transfer – Other than System for Award Management

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

The full text of these FAR clauses can be accessed electronically at website:

https://www.acquisition.gov/browse/index/far

The following DFARS Clauses and Provisions may be applicable to this acquisition:

252.203-7000 Requirement Relating to Compensation of Former DoD officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD officials

252.211-7003 Item Unique Identification and Valuation

252.204-7003 Control Of Government Personnel Work Product

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7010 Levies on Contract Payments

252.243-7001 Pricing Of Contract Modifications

The full text of these DFARS clauses can be accessed electronically at website:

https://www.acquisition.gov/dfars

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