7E20--ROI - CD BURNERS
ID: 36C26226Q0096Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF262-NETWORK CONTRACT OFFICE 22 (36C262)Gilbert, AZ, 85297, USA

NAICS

Audio and Video Equipment Manufacturing (334310)

PSC

IT and Telecom - End User: Help Desk;Tier 1-2,Workspace,Print,Output,Productivity Tools (HW/Perp SW) (7E20)

Original Source

https://sam.gov/workspace/contract/opp/6f10f27c8ff54c9a9bb365fee88ee513/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified sources to provide brand-name or equal CD burners for the Phoenix VA Health Care System. The procurement aims to replace three existing CD burners and add three additional units for recording patient medical records, specifically requiring the DMC-EZ 250 DICOM system with a software upgrade to version 3.X, or an equivalent product that meets specified salient characteristics. These CD burners are essential for creating disks with patient images, thereby improving efficiency and increasing CD volume for Veteran care, as the current equipment is nearing the end of its operational life. Interested parties should submit their capabilities and relevant information to Contract Specialist Israel Garcia at israel.garcia2@va.gov by December 12, 2025, at 12:00 PM PST, as this request is for planning purposes only and does not constitute a solicitation.

    Point(s) of Contact
    ISRAEL GARCIACONTRACT SPECIALIST
    (562) 826-8000
    ISRAEL.GARCIA2@VA.GOV
    Files
    Title
    Posted
    36C26226Q0096.docx
    This Sources Sought Notice/Request for Information (RFI) from the Department of Veterans Affairs (VA) seeks information on potential sources capable of providing brand-name or equal CD burners for the Phoenix VA Health Care System. The VA intends to replace three existing CD burners and add three new ones for recording patient medical records. The required product is a DMC-EZ 250 DICOM system with a software upgrade to version 3.X and a Site Software License, or an equivalent product meeting specified salient characteristics. Responding companies should demonstrate their capability to meet these requirements, provide business size status (NAICS 334310), indicate if they are manufacturers or authorized distributors, and address various other aspects such as lead time, FDA clearance, leasing options, and federal contract information. This RFI is for planning purposes only and is not a solicitation.
    CD Burner Salient Characteristics.docx
    This government file outlines the salient characteristics for a Brand Name or Equal solicitation, specifically for the DMC-EZ 250 DICOM system and its associated software. The required hardware includes a desktop-compatible unit weighing under 100 lbs, featuring a Windows 11 OS, Intel i7 processor or better, 16GB RAM, a 512GB or greater solid-state drive, a 19-24 inch monitor, a keyboard with an integrated PIV card reader, a mouse, a CD burner, and a disk label printer. Software must be capable of importing images via DICOM from VISTA Imaging and AGFA PACS, compressing images for CDs/DVDs, simultaneously burning at least three disks, printing disk labels, and utilizing the existing DMC-EZ System Site Software License for three CD burners. The contractor's tasks include providing equipment, delivering to specified locations, configuring CD burners, training end-users, providing a one-year warranty, and installing and training for DMC.
    Statement of Work.docx
    The government file outlines a Statement of Work for replacing and purchasing six RIMAGE CD burners for the Phoenix VA Medical Center, Veteran Resource Center, Record of Information Office, and Phoenix 32nd Street VA Clinic. These burners are essential for creating disks with patient images for Community Care and ROI requests, improving efficiency, and increasing CD volume for Veteran care. The new equipment must meet specific salient characteristics, including Windows 11 OS, Intel i7 or better processor, 16GB RAM, 512GB SSD, 19-24” monitor, PIV card reader keyboard, mouse, CD burner, and disk label printer. Software must import images from VISTA Imaging and AGFA PACS via DICOM, compress images, and simultaneously burn at least three disks. The contractor is responsible for providing, delivering, configuring, and training end-users on the equipment, along with a one-year warranty. The justification for this upgrade is that current scanners are at their end-of-life. The document also emphasizes strict adherence to VA privacy and confidentiality guidelines, requiring contractor personnel to complete VA privacy training.
    Lifecycle
    Title
    Type
    7E20--ROI - CD BURNERS
    Currently viewing
    Sources Sought
    Similar Opportunities
    BRAND NAME OR EQUAL | Rimage CD_DVD Burner/Recorder and Encore Printer
    Buyer not available
    The Department of Veterans Affairs, specifically the Network Contracting Office 21, is soliciting quotes for a "Brand Name or Equal" Rimage CD/DVD Burner/Recorder and Encore Printer to be utilized at the VA Southern Nevada Healthcare System. The procurement aims to enhance the capability to burn, label, and encrypt patient medical records and images onto CDs/DVDs, thereby improving workflow and patient care. This equipment is critical for the efficient management of patient information, ensuring secure and accessible medical records. Interested small businesses must submit their quotes by December 5, 2025, at 12:00 PM PST, and can direct inquiries to Janetra Johnson at janetra.johnson@va.gov or by phone at 559-225-6100.
    DA01--550-26-1-985-0034 InstyMed Dispenser System (VA-26-00024776)
    Buyer not available
    The Department of Veterans Affairs (VA) intends to negotiate a limited source contract for the InstyMed Dispenser System, identified by Solicitation Number 36C25226Q0106. This procurement includes the purchase of the dispenser system and professional installation services, emphasizing that it is not a request for proposal or quote, as no solicitation document is available. The InstyMed Dispenser System is crucial for enhancing medication delivery and management within VA facilities. Interested parties must respond to this notice by December 12, 2025, at 10:00 am CST, and can contact Contracting Officer Vernise L. Newton at vernise.newton@va.gov or by phone at 414-844-4850 for further information.
    NX EQ Scanning System Ultrasonic Endoscopic
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking proposals for a nationwide requirements contract for the Scanning System Ultrasonic Endoscopic, specifically the FujiFilm® Arietta 850 or equivalent, to be utilized across VA medical centers. The procurement aims to provide advanced diagnostic and treatment capabilities for diseases of the digestive tract, utilizing a combination of ultrasound and video imaging technology. This contract includes not only the equipment but also essential services such as installation, training, warranty, and maintenance, with a performance period comprising a 12-month base year and four additional option years. Interested vendors must submit their proposals by December 18, 2025, at 11:59 AM EDT, and can direct inquiries to Cyia Jones at cyiamaudia.jones@va.gov or Kimberly LeMieux at Kimberly.LeMieux@va.gov.
    J066--Full Service Contract and Software Subscription – BD Synapsys
    Buyer not available
    The Department of Veterans Affairs (VA) intends to award a sole source contract to Becton, Dickinson & Co. (BD Diagnostics Systems) for a full-service contract and annual software subscription for BD Synapsys at the Central Texas Veterans Health Care System. This procurement includes essential services such as a software license, technical support, remote diagnostics, preventative maintenance, and comprehensive repair services, all adhering to OEM specifications and VA standards. The contract is crucial for maintaining the operational efficiency of medical equipment and ensuring high-quality healthcare delivery to veterans. Interested parties must submit their capability statements, including necessary documentation, to Jose Campa at jose.campa@va.gov by 10:00 A.M. CST on December 10, 2025, with the contract expected to be awarded around December 31, 2025.
    6515--BD Catheters Addition to AbilityOne Procurement List Seeking Essentially the Same Items
    Buyer not available
    The Department of Veterans Affairs is seeking information from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) regarding their capability to distribute items that are "Essentially the Same" (ETS) as those recently added to the AbilityOne Procurement List, specifically BD Catheters manufactured by Becton Dickinson and CR Bard. Respondents must provide detailed company information and proof of authorization from the Original Equipment Manufacturer (OEM) to distribute these ETS items, which are defined by comparable physical, functional, and performance characteristics, allowing for interchangeability. This procurement is crucial for ensuring that the VA can source necessary medical supplies effectively while supporting veteran-owned businesses. Interested parties must submit their responses via email to Jeremy J. Boston at jeremy.boston@va.gov by 4:30 PM Eastern Time on December 5, 2025, as this notice is for informational purposes only and does not constitute a solicitation.
    InstyMed Dispenser System
    Buyer not available
    The Department of Veterans Affairs is issuing a modification to its previous notice regarding the InstyMed Dispenser System, indicating its intent to negotiate a limited source contract. This modification serves to establish a deadline for responses, emphasizing the urgency and specificity of the procurement process. The InstyMed Dispenser System is crucial for enhancing healthcare delivery to veterans, ensuring efficient medication dispensing and management. Interested parties must submit their responses by December 12, 2025, at 10:00 am CST, and can direct inquiries to Contracting Officer Vernise L. Newton at vernise.newton@va.gov or by phone at 414-844-4850.
    6525--SEP 2025 Equipment Only Consolidation
    Buyer not available
    The Department of Veterans Affairs is seeking proposals for the "SEP 2025 Equipment Only Consolidation" contract, specifically aimed at procuring medical imaging equipment and related services. This procurement encompasses a variety of medical devices, including but not limited to MRI systems, ultrasound units, and radiographic equipment, which are essential for enhancing diagnostic capabilities and improving healthcare delivery to veterans. The contract is unrestricted, with a due date for offers set for January 14, 2026, at 11:59 PM CST, and interested vendors can direct inquiries to Contracting Officer Teresa Rogofsky at teresa.rogofsky@va.gov. The solicitation includes detailed specifications and requirements, emphasizing compliance with security standards and the need for comprehensive training and support services.
    Radiology & Imaging FY2025 Solicitation
    Buyer not available
    The Department of Veterans Affairs is issuing a Request for Proposal (RFP) for the procurement of Radiology Imaging Systems and Accessories, under solicitation number 36H79725R0003. This opportunity encompasses a five-year base period with an option for an additional five years, aiming to establish multiple Indefinite Delivery/Indefinite Quantity (IDIQ) contracts valued at approximately $6.5 billion over ten years, supporting both the VA and the Department of Defense. The solicitation includes detailed requirements for imaging modalities, compliance with DICOM standards, and contractor responsibilities for training and product support, with proposals due by February 3, 2026. Interested vendors should direct inquiries to LaTonya Whiteside at LaTonya.Whiteside@va.gov by December 18, 2025, to ensure clarity in their submissions.
    6515--MEDTRONIC NIMS 4.0 CONSOLE & ACCESSORIES "BRAND NAME ONLY". MUST COMPLETE BUY AMERICAN CERTIFICATE. OEM LETTER FROM THE MANUFACTURER IS REQUIRED. IF NO OEM LETTER VENDOR WILL BE CONSIDERED NONRESPONSIVE.
    Buyer not available
    The Department of Veterans Affairs is seeking qualified vendors to provide Medtronic NIM 4.0 Consoles and accessories, with a strict requirement for "BRAND NAME ONLY" products. This procurement necessitates that vendors submit an OEM letter from the manufacturer and complete a Buy American Certificate (FAR 52.225-2) to ensure compliance with federal regulations. The equipment is critical for medical operations at the Baltimore VA Medical Center, and delivery must occur within 60 days of contract award during normal business hours. Interested parties should submit their responses to Contract Specialist Mohsin Abbas at Mohsin.Abbas2@va.gov by December 10, 2025, at 3:00 PM EST, to be considered for this Firm-Fixed Price contract.
    DA10--Bi-Directional Image/Report Exchange
    Buyer not available
    The Department of Veterans Affairs (VA) is seeking information from qualified vendors for a Bi-Directional Image/Report Exchange System to support the Veterans Health Administration (VHA). This initiative aims to establish an enterprise imaging system that integrates with existing electronic health records (EHRs) and community care referral systems, facilitating the management and secure exchange of clinically relevant medical imaging data. Key requirements include on-demand access, AI support for workflow, stringent security measures, and a commitment to 99.99% uptime, with responses due by December 18, 2025, and questions accepted until December 5, 2025. Interested parties should contact Contract Specialist Laura Startek at Laura.Startek@va.gov or 848-377-5089 for further details.