The Department of Veterans Affairs, Overton Brooks VA Medical Center, issued a presolicitation notice for Medical Physicist and Radiation Safety Services in Shreveport, LA. This is a 100% Service-Disabled Veteran Owned Small Business Set Aside (SDVOSBC) with NAICS code 621511 and a size standard of $41.5M. The selected contractor will provide on-site diagnostic medical physics support, including an annual diagnostic physics survey of diagnostic imaging equipment, furnishing all necessary travel, labor, materials, and qualified personnel. The solicitation number is 36C25625Q1135, with a response date of December 3, 2025, at 3 PM Central Time. The fixed-price contract solicitation is expected to be available around December 3, 2025, with quotes due approximately 10 days from issuance. Questions must be submitted via email to aminisha.daniel@va.gov within seven calendar days of the solicitation's issuance.

Overton Brooks VAMC requires annual calibration of various x-ray and imaging equipment by a Medical Physicist, as detailed in Attachment D.1, the Equipment List. The list specifies numerous devices by manufacturer, model, and ID, including Rad, Digital Detectors, R&F, C-Arm, CT, Radiographic Systems, DEXA, SPECT, PET/CT, Mammography, and Dental X-ray units across different rooms and buildings. The VAMC also requires annual Joint Commission Physics Surveys for CT, SPECT, and PET equipment. This extensive list underscores the need for specialized calibration and survey services to ensure the proper functioning and regulatory compliance of critical medical imaging and dental equipment at the facility and its associated clinics.

This government Request for Proposal (RFP) (36C25625Q1135) from the Department of Veterans Affairs (VA) solicits diagnostic medical physicist services for the Overton Brooks VA Medical Center (OBVAMC) in Shreveport, LA. The contract, a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), covers a performance period from January 1, 2026, to December 31, 2030, with five twelve-month ordering periods. Services include reviewing quality assurance programs, annual and post-repair equipment testing, structural shielding design, radiation protection surveys, initial installation testing, and support for the Radiation Safety Office. The RFP details specific quality assurance testing requirements for various medical imaging equipment (X-ray, CT, PET, Nuclear Medicine, Mammography) and emphasizes strict adherence to federal and VA directives. Contractor personnel must meet rigorous education, certification, and experience qualifications, with all subcontracting plans requiring submission and approval. The contract has a guaranteed minimum value of $1,000.00 and a maximum value of $400,000.00. Additionally, it outlines comprehensive contractor personnel security and information systems access requirements, including mandatory training and immediate reporting of security incidents.

This amendment to Solicitation 36C25625Q1135, issued by the Department of Veterans Affairs, Southeast Louisiana Veterans HCS, addresses critical questions from potential offerors regarding compliance with VA and Federal Acquisition Regulations (FAR) concerning Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and subcontracting plans. The amendment confirms that Contracting Officers (COs) will conduct determinations of responsibility in accordance with all applicable regulations, verifying SDVOSB status at both offer submission and award times, including for Joint Ventures (JVs). Offerors are reminded to submit JV agreements with their offers. The document also clarifies subcontracting plan requirements for contracts exceeding specific thresholds, noting exemptions for small businesses and certain contract types. Finally, the amendment updates the evaluation criteria for the requirement, shifting from FAR Part 13 to FAR Part 12 (12.203 for evaluation and 12.204 for award) as of December 15, 2025.