INTENT TO SOLE SOURCE – 3-Month Bridge Contract, Adverse Reporting System
ID: 75H70425Q00008Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEDIVISION OF ACQUISITIONS POLICY HQROCKVILLE, MD, 20857, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - APPLICATION DEVELOPMENT SOFTWARE (PERPETUAL LICENSE SOFTWARE) (7A20)

Original Source

https://sam.gov/opp/1f5304ec56af468191b2b4a4f75ef36d/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS), intends to negotiate a sole source contract with RL Datix for a three-month bridge contract to continue providing an adverse event reporting system. This procurement is essential to prevent a lapse in critical services that ensure oversight and patient safety, as the current licensing contract expires on December 8, 2024. The continuation of this service is vital to avoid operational delays, training challenges for IHS staff, and potential data loss during the transition to a new vendor. Interested firms may submit capability statements with pricing information by December 21, 2024, at 2:00 PM Eastern Time to Darryl Smith at Darryl.Smith@ihs.gov, with the total contract value estimated at $64,388.

    Point(s) of Contact
    Darryl Smith
    darryl.smith@ihs.gov
    Files
    Title
    Posted
    JOFOC - 90 Day bridge.pdf
    The Department of Health and Human Services, Indian Health Service (IHS), plans to issue a purchase order under a simplified acquisition process for an exclusive software licensing agreement valued at $64,388. This acquisition is deemed necessary for a three-month continuation of an adverse events reporting system, currently supplied by the sole source vendor, RL Datix. The intent is to prevent a lapse in this critical service, which is essential for maintaining oversight and ensuring patient safety. The existing licensing contract expires December 8, 2024, and the purchase order will bridge the gap until a new contract can be competitively awarded. Lack of access to the reporting system could lead to operational delays, training challenges for IHS staff, and potential loss of important data. Therefore, RL Datix is identified as the only viable source to fulfill this immediate need without unacceptable delays associated with transitioning to a new vendor. The documentation seeks endorsement from relevant authorities to proceed with this arrangement.
    Lifecycle
    Title
    Type
    INTENT TO SOLE SOURCE – 3-Month Bridge Contract, Adverse Reporting System
    Currently viewing
    Solicitation
    Similar Opportunities
    NOTICE OF INTENT TO SOLE SOURCE: G-Invoicing and Audit Work Support
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), intends to modify an existing contract with Guidehouse, Inc. to provide additional change management resources for G-Invoicing and Audit Work Support. This procurement aims to enhance support for G-Invoicing activities within the Division of Systems, Review Procedures, which includes managing standard operating procedures, facilitating training, and addressing walkthrough requests. The urgency of this requirement is underscored by the Treasury's mandated go-live date of September 2025, making the specialized knowledge of Guidehouse critical to avoid delays and additional costs associated with onboarding a new contractor. Interested firms may submit capability statements with pricing information by January 2, 2025, at 3:00 PM Eastern Time to Christopher McGucken at christopher.mcgucken@ihs.gov, with the total estimated cost for this service being $249,000.00.
    Firm Fixed-Price, Non-Personal Service Type, Commercial Item to provide Licensing, Maintenance, and Support for IHS Great Plains Areawide Laboratory Information Systems. Period of Performance: 01/01/2025 - 12/31/2025.
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking qualified firms to provide licensing, maintenance, and support for the Great Plains Areawide Laboratory Information Systems, with a contract period from January 1, 2025, to December 31, 2025. The procurement aims to establish a comprehensive solution that includes middleware support, compatibility with existing HL7 interfaces, and ongoing training and maintenance services to enhance clinical operations across IHS service units. This initiative is crucial for ensuring effective data exchange and standardization in healthcare technology within the Great Plains Area. Interested parties should respond to the Sources Sought notice by submitting their company information to David Jones at david.jones@ihs.gov, and must be registered in the System for Award Management (SAM) to be eligible for future contracts.
    Notice of Intent to Single Source – NAIHS Gallup Indian Medical Center – Automated Dispensing Cabinet System
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service's Navajo Area, intends to negotiate a single-source contract with Carefusion Solutions LLC for the provision of automated dispensing cabinet systems and related services at the Gallup Indian Medical Center in New Mexico. This procurement aims to enhance the efficiency and safety of medication dispensing within the facility, which is crucial for patient care in the region. The projected period of performance for this contract is from January 1, 2025, to December 31, 2025, with responses to the notice due by 10:00 AM (MST) on December 26, 2024. Interested vendors may submit capability statements via email to Rodney Brown at Rodney.Brown@ihs.gov, as this notice is not a request for quotations and no solicitation will be issued.
    SOURCES SOUGHT: Morris System Services
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking capable sources for the Morris System Services, an electronic ordering system for medical and general supplies at the Kayenta Health Center in Arizona. The procurement aims to enhance the efficiency of supply management by interfacing with the Gallup Regional Supply Service Center, with an anticipated performance period from April 1, 2025, to December 31, 2025. This opportunity is significant for potential contractors as it aligns with the Buy Indian Act, prioritizing Indian economic enterprises, and responses will inform the acquisition strategy, including possible set-asides for small businesses. Interested parties must submit a capabilities package to Flora Washington at flora.washington@ihs.gov by December 25, 2024, at 5:00 PM MST, including relevant experience and firm details.
    Intent to Sole Source to Fisher Scientific company LLC
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to Fisher Scientific Company LLC for the provision of testing supplies at the Pinon Health Center Facility in Arizona. This procurement is deemed non-competitive as Fisher Scientific is the only organization capable of supplying the necessary items to prevent any disruption in services that could adversely affect patient care. Interested parties are advised that the government will not solicit competitive proposals, and any responses must be submitted by November 9, 2024, at 5:00 PM MST to be considered. For further inquiries, contact Whitney Shorty at whitney.shorty@ihs.gov or call 928-725-9806.
    INTENT TO SOLE SOURCE - CAREFUSION for Pyxis rental with full support
    Active
    Health And Human Services, Department Of
    Special Notice: HEALTH AND HUMAN SERVICES, DEPARTMENT OF intends to negotiate a sole source contract with CareFusion Solutions for Pyxis rental with full support. Pyxis is a drug automated distribution system that controls the availability, access distribution, and patient safety. The contract will be in effect from the date of award to March 31, 2025. This is a non-competitive procurement based on exclusive licensing agreement. Other potential sources may submit a capability statement by July 24th, 2024.
    LEGACY DATA CONSOLIDATION SOLUTION – HEALTH INFORMATION ARCHIVE
    Active
    Dept Of Defense
    The Department of Defense, through the Defense Health Agency (DHA), intends to award a sole source contract to Mediquant, LLC for the provision of Health Information Archive (HIA) services aimed at consolidating legacy data and maintaining software systems. This contract will support the Enterprise Intelligence and Data Solutions (EIDS) Program Management Office (PMO) by mapping and loading data sets into Mediquant's proprietary data model and ensuring the operational integrity of the HIA, which is crucial for managing health-related information. The contract is expected to be a Firm Fixed-Price agreement with a base period of 12 months and four additional option periods, with an anticipated award date no later than December 2024. Interested parties may express their capabilities to Domonique Holmes via email at domonique.p.holmes.civ@health.mil within 7 calendar days of this notice.
    PIMC - Hologic Thin Prep
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is seeking quotes for the procurement of a Hologic Thin Prep 5000 and associated service agreements for the Phoenix Area Office. The contract includes the delivery of one unit of the Hologic Thin Prep 5000 and a standard service agreement covering the base year plus four option years, with delivery to the Phoenix Indian Medical Center. This equipment is crucial for medical procedures, emphasizing the importance of acquiring quality medical instruments to support healthcare services. Interested vendors must submit written quotes by December 26, 2024, and can contact Phillip Wendzillo at phillip.wendzillo@ihs.gov or 602-364-5012 for further details.
    Nurse Call System Services for the Northern Navajo Medical Center
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is seeking capable Indian Economic Enterprises to provide Nurse Call System Services for the Northern Navajo Medical Center located in Shiprock, New Mexico. The procurement involves the supply and maintenance of a nurse call system, including on-site repairs, preventive maintenance, battery repair, and technical support over a 12-month period. This initiative is crucial for enhancing patient care and operational efficiency within the medical facility. Interested firms must submit a capabilities package by 12:00 PM MST on November 26, 2024, to the primary contact, Cornelius Tsipai, at cornelius.tsipai@ihs.gov, ensuring compliance with the Buy Indian Act and providing evidence of relevant experience.
    NON-PERSONAL SERVICE CONTRACT FOR OPERATING ROOM ASSISTANT (SURGICAL SCRUB TECHNICIAN)
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is soliciting offers for a non-personal service contract to provide four Operating Room Assistants (Surgical Scrub Technicians) at the Northern Navajo Medical Center in Shiprock, New Mexico. The contract requires these positions to be filled in accordance with the attached Statement of Work, with a base period of performance lasting six months and an option to extend for an additional six months. This procurement is significant as it supports the provision of essential healthcare services within the Navajo community, adhering to the Buy Indian Act, which prioritizes contracts with Indian-owned small businesses. Interested parties must submit their quotes by December 30, 2024, and direct any inquiries to Verni Harrison-Yazza at verni.harrison-yazza@ihs.gov.