Professional Land Surveying - USDA Natural Resources Conservation Service - Oregon
ID: 12FPC325R0026Type: Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFARM PRODUCTION AND CONSERVATION BUSINESS CENTERFPAC BUS CNTR-ACQ DIVWASHINGTON, DC, 20250, USA

NAICS

Surveying and Mapping (except Geophysical) Services (541370)

PSC

SUPPORT- PROFESSIONAL: LAND SURVEYS-CADASTRAL (NON-CONSTRUCTION) (R404)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/7dd59eccf14c4a558c5cd4fd046db046/view
Timeline
    Description

    The U.S. Department of Agriculture's Farm Production and Conservation (FPAC) Business Center is seeking qualified firms to provide professional land surveying services for legal boundary surveys throughout Oregon. The selected contractor will be responsible for conducting surveys related to various easement programs, including Wetland Reserve Easements and Emergency Watershed Protection Program-Floodplain Easements, ensuring compliance with both NRCS specifications and state regulations. This opportunity is particularly significant for small businesses in the surveying sector, as it supports federal environmental conservation efforts and involves a total contract capacity of $1.5 million over five years. Interested firms must submit their qualifications via Standard Form 330 by January 13, 2025, and can contact Amber Maestri at amber.maestri@usda.gov or Ruben Mindieta at ruben.mindieta@usda.gov for further information.

    Point(s) of Contact
    Amber Maestri
    (850) 614-3022
    amber.maestri@usda.gov
    Ruben Mindieta
    ruben.mindieta@usda.gov
    Files
    Title
    Posted
    12FPC324R0026 Instructions to Offerors - OREGON.pdf
    The USDA Natural Resources Conservation Service is soliciting professional surveying services in Oregon through Solicitation Number 12FPC325R0026. Interested firms must submit a Standard Form 330, including qualifications of the team, by January 13, 2025. This acquisition includes establishing a Firm Fixed-Price Indefinite Delivery, Indefinite Quantity contract, with a total capacity of $1.5 million over five years to conduct easement boundary surveys. Proposals must showcase relevant experience, particularly in legal boundary surveys and compliance with Oregon regulations. The selection will prioritize firms with local knowledge, specialized experience, demonstrated capacity for simultaneous task execution, and strong past performance. Mandatory requirements include active registration in the System for Award Management (SAM) and proof of proper licensing to practice land surveying in Oregon. Proposal submissions must adhere to specific formatting guidelines, including no paper copies allowed. The evaluation will be based on professional qualifications, knowledge of locality, specialized expertise, capacity to perform the work, and past performance. This RFP represents a critical opportunity for small businesses in the surveying sector to partner with federal agencies on environmental conservation efforts in Oregon.
    Attachment 1A - Land Survey Specification rev June 2018 with addendum.pdf
    The NRCS Easement Programs Land Survey Specifications outline the requirements for conducting legal boundary surveys for properties under the Natural Resources Conservation Service (NRCS) easement programs. Licensed professional land surveyors must perform these surveys, which include precise measurements, documentation, and monumentation of easement boundaries. The NRCS provides supporting materials, including deeds and maps, but the surveyor must ensure that the actual boundary lines reflect the interests of all parties involved while conforming to the highest accuracy standards. Key points include the requirement for an onsite presurvey visit with stakeholders, clear marking of easement boundaries, and detailed protocols for recording coordinates and related information. The document mandates that survey work adheres to both NRCS and state regulations, with more stringent guidelines prevailing in case of discrepancies. Deliverables involve multiple copies of survey plats, legal descriptions, and electronic data formatted for GIS documentation. Furthermore, the protocol addresses potential conflicts of interest and ensures compliance with civil rights standards. Overall, these specifications guarantee that the land surveying conducted for NRCS easements is thorough, precise, and respectful of legal and environmental considerations.
    Attachment 1B - Land Survey ReEstablishment Specification rev June 2018.pdf
    The U.S. Department of Agriculture's Natural Resources Conservation Service (NRCS) oversees easement programs requiring the reestablishment of existing easement boundaries through professional land surveys. The survey work must be executed by licensed surveyors in compliance with NRCS specifications, state laws, and recognized professional standards. The process involves two phases: Phase I entails submitting preliminary survey details, while Phase II proceeds with boundary monumentation upon approval. The surveyor is responsible for documenting the boundary, locating ingress and egress routes, and providing detailed plat maps and legal descriptions. Quality control is enforced through regular inspections and requiring accurate survey data, including coordinates and various topographical features. Additionally, all work must respect confidentiality regulations regarding sensitive landowner information. The specifications ensure that the easement boundaries are accurately reestablished while providing a clear legal framework for survey execution, emphasizing adherence to NRCS and state requirements.
    Attachment 2 - PAST PERFORMANCE QUESTIONNAIRE.pdf
    The document outlines a Past Performance Questionnaire used by federal agencies to evaluate contractors' performance on previous contracts as part of the procurement process. It is structured into several sections: 1. **Sections I and II** are to be completed by the Offeror, detailing solicitation and contract information. 2. **Sections III-VII** are for the Assessor, who provides evaluation and feedback on the Contractor’s performance. 3. An assessment grid defines various performance ratings from 'Exceptional' to 'Unacceptable,' guiding the evaluator in determining the quality of the Contractor's work across several elements, including technical quality, cost control, customer satisfaction, and timeliness. The questionnaire emphasizes the importance of email submission over mail to expedite feedback. Assessor comments are particularly valued, especially for lower ratings, to maintain accountability and improve future contractor selections. This tool aims to facilitate informed decision-making in federal contracting by systematically gathering and evaluating performance information.
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